GOVERNMENT OF TAMIL NADU

DIRECTORATE OF TECHNICAL EDUCATION, CHENNAI – 600 025

From To

The Chairman The Principal(s) of all Polytechnic Colleges

Board of Examinations
Directorate of Technical Education
CHENNAI – 600 025

Letter No: DOTE/CC/DipExOnline dated 11.12.2020

Sir/Madam,

Sub: Board Examinations October2020 - DipExOnline Portal – Reg.

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To facilitate collection of examination related data from the Institution, an online portal –
DipExOnline is made available. The login credentials are available in the FTP portal.

Open the given URL in the browser and click the button Click to Proceed
Give the login credentials and click Login

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Change password using Logout > Change Password
Logout from the system and login again

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To update Current Semester Elective Subjects

Navigate to Current Semester Electives > Update Current Semester Electives

Select Course Name & Semester form the Drop Down List.

Select Elective Subject offered for current semester (i.e. V / VII) and click Update.

Note: If you are offering multiple electives for a particular branch, do not update any
elective subject for that branch.

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Take draft copy and verify.
Subjects. 325
If draft copy is ok, take Final Copy.

Please note after taking final copy, you will not be able to modify/update the Elective

Updation of current elective subjects should be done on or before 11.12.2020 05:00 p.m.

Preparation of Excel Files for Uploading

To update the students attendance and details of candidates remitted examination fee, you are
requested to enter the details offline in the Excel File as detailed below. The upload link will be
available tomorrow.

The Excel Template files are also available in the DOTE FTP.

Student Attendance

The details of cumulative working hours attended by all regular students (except lateral entry
and first year) are to be entered in the STUDATT.xlsx file
 Semester

V
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Total Working hours for the October 2020 will be as follows as per the circular DOTE/October
2020/ Diploma Schedule dated 31.10.2020

REGULAR & SANDWICH COURSES

Total Working Days No. of Hours/Day Total Hours

75 7 525
VII

PART TIME COURSES

Semester Total Working Days No. of Hours/Day Total Hours

V
75 3 225
VII
Registration of Candidates

The register numbers of all regular (except lateral entry and first year) and supplementary
candidates (except grace chance) who have remitted examination fees for the October 2020
Board Examination are to be typed in the REGN.xlsx file.

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The details of all grace chance candidates who have remitted examination fees for the October
2020 Board Examination are to be typed in the REGNGC.xlsx file:
 ●

●
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While typing name, please give the initials at the end. Do not insert any punctuation
marks such as full stop, comma or semicolon. For Example: SELVA GANAPATHY R

Last Appearance should be 3 digits. For Example for April 2018, give A18 and for
October 2017, give O17

General Instructions:

● For lateral entry and first year students, a separate circular will be issued later.

● The Excel file should be in .xlsx format only.

● First row should be column headings.

● Do not interchange any of the columns.

● Please take utmost care in typing register numbers.

● The link for uploading will be made available by tomorrow morning. After uploading
take Draft Copy and verify. If the draft copy is ok, take Final Copy. After taking Final
Copy, editing cannot be done.

● The uploading of all data and taking final copy (for those who have remitted
examination fees on or before 11.12.2020) to be completed on or before 12.12.2020
08:00 p.m.

● Do not make multiple logins.

 ● After completing the work, please logout immediately.

● For regular students (III/V/VII), examination fee for regular semester (i.e. III or V or VII)
only to be collected.

● For regular students (III/V/VII), who have not registered for the April 2020 Board
Examination, examination fees for arrear subjects + examination fees for regular
subjects are to be collected.

● Final Year Students who have failed/absent in the April 2020 End Semester
Examinations, can also register for the arrear subjects (end semester only), after
paying prescribed examination fees (for these students, registration charges +
combined marksheet fee not be collected).

● While typing name do not include any special characters or punctuation mark. It will
create problem in uploading the data.

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● For any portal related issues/problems, please send e-mail to dipexonline@gmail.com

IMPORTANT DEADLINES

Last Date for Payment of Examination Fees 14.12.2020 (Monday)

Updation of Elective Subjects for Current Semester 11.12.2020 (Friday)
(including Final Copy) 05:00 p.m.
Uploading of Excel Files
Phase I
For candidates remitted exam fees on or before 11.12.2020
● Student Attendance (STUDATT.xlsx)
● Registration of Candidates – Regular & Supplementary 12.12.2020 (Saturday)
08:00 p.m.
(REGN.xlsx)
● Registration of Candidates – Grace Chance
(REGNGC.xlsx)

Uploading of Excel Files

Phase II
For candidates remitted exam fees on 14.12.2020
● Registration of Candidates – Regular & Supplementary 14.12.2020 (Monday)
(REGN.xlsx) 08:00 p.m.
● Registration of Candidates – Grace Chance
(REGNGC.xlsx)

Sd/-
Additional Director (Examinations)