Republic of the Philippines

Department of Education

SUPREME STUDENT GOVERNMENT COMMISSION ON ELECTIONS (SSG COMELEC):

Supreme Student Government Election Guidelines (S.Y.

2021-2022)

RATIONALE

The Covid – 19 pandemic has brought drastic changes in different sectors of the
country. In the education sector, it has shifted the traditional conduct of classes to
new normal set – up. It has introduced different learning modalities and strategies to
learners and teachers to achieve essential curricular goals. In student leadership, the
Department of Education has continuously proposed various measures to have
student representation even amid the pandemic. Its efforts will bring concrete and
practical leadership skills, knowledge, and attitude to the youth of this generation.

As stated in DepEd Order No. 47, s. 2014, the Department recognizes the

significant role and contributions of the Supreme Pupil Government (SPG) and

Supreme Student Government (SSG) in public elementary and secondary schools. It is

founded on participatory democracy, responsible servant – leadership, collaboration,

unity, accountability, and efficiency in serving the student body.

However, due to the threats posed by the Covid – 19 pandemic, the role of

student leaders has been minimal. Together with the opening of classes this school

year 2021-2022, the Department issues the Interim Guidelines on the Conduct of

Student Government Elections for School Year 2021 – 2022 under the New Normal

Supreme Student Government Commission on Elections

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 Republic of the Philippines
Department of Education

TIMELINE OF ACTIVITIES
DATE ACTIVITIES

September 13 Start of Classes

September 28 Announcement of Homeroom Elections and SSG Elections

September 29 Homeroom Class Organization Elections

October 1 Retrieval of List of Newly-Elected Class Officers

October 2 Distribution of EAPs

October 2-October 7 Filing of Candidacy to CPAD: Filing and Evaluation of Election

Application Packets

October 8-9 Review and approval of Paraphernalia

October 10 Announcement of Official Candidates

October 11-12 Submission of all campaign materials

October 13-17 Campaigning Period

October 18 SSG Elections

October 20 Announcement of Winners

October 21 Selection and Approval of SPG/SSG Adviser

October 23 Oath Taking Ceremony

October 24-26 Consolidation of Election Documents

October 22-27 Election of District Federation Officers

October 29- Election of Regional Federation Officers

November 9

November 13 Election of National Federation Officers

Supreme Student Government Commission on Elections

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 Republic of the Philippines
Department of Education

HOMEROOM ELECTION GUIDELINES

I. ANNOUNCEMENT OF ELECTIONS
- The Classroom Advisers must schedule a classroom election on
September 28, 2021, that would elect the following:

POSITIONS OFFICER PER CLASS

Mayor 1

Vice Mayor 1

Secretary 1

Treasurer 1

Auditor 1

Public Information Officer 1

Protocol Officer 1

- The Class Adviser must also announce the election venue/platform,

whether on Google Meet, Messenger (Chat), Google Forms, or others.
- The Class Adviser may assign a temporary Mayor and Secretary to
preside over the election.

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 Republic of the Philippines
Department of Education

II. ELECTION PROPER

- The Class Adviser or the Presiding Officer must count all the present
members of the class. If ¾ of the class is present, then the election will
begin.
- These guidelines must be announced to the class before the elections.
- The Class Adviser or the Presiding Officer will open the table for Mayor,
and nominations from the class will be welcomed unless the nominee will
decline the nomination.
- In the case of the rejection of the nominee of his/her nomination, he/she
must state his/her reason/s to the class.
- If there are two or more candidates for Mayor, a member from the class
shall request to close the nomination, and a member shall confirm that
request.
- Afterwards, the election for Mayor starts, and the members of the class
shall cast their votes within 1 minute.
- Then, the class adviser/presiding officer shall count the votes. The
candidate with the most votes will be the Class Mayor.
- The newly-elected Class Mayor will replace the presiding officer. That will
be the same for the temporary Secretary if the class has elected a new
secretary.
- The Secretary must record all of the events, including information on
who is nominated and elected.

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 Republic of the Philippines
Department of Education

III. PROCLAMATION OF CLASSROOM OFFICERS

- The Presiding Officer/Classroom Adviser must proclaim the newly-
elected officers to the class.
- The Secretary must submit the following to his/her classroom adviser:

1. List of the Newly Elected Officers (Format attached at the last page)
in PDF Form

2. Documentation (Screenshots with timestamps, Pictures, or Graph of

the election)- attached with the List of the Newly Elected Officers.

- The Classroom Adviser must submit the documents to the SSG

COMELEC through the Official Gmail Account of the SSG COMELEC:
tnhs.ssgcomelec@gmail.com on or before September 30. Copy furnished
(cc) to the following:
agnes.borcelis@deped.gov.ph for Grades 7 to 10
glenn.bermillo@deped.gov.ph for Grades 11 and 12
- Failure to submit the documents, the SSG COMELEC will not recognize
any candidates for future elections.

Supreme Student Government Commission on Elections

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 Republic of the Philippines
Department of Education

NEWLY-ELECTED OFFICERS
(S.Y. 2021-2022)

Grade Level: ______ Section/Cluster: _____________________________________

Mayor:
Vice-Mayor:
Secretary:
Treasurer:
Auditor:
P.I.O.
Protocol Officer:

Prepared by:

(NAME OF PRESIDING OFFICER)

Presiding Officer/Mayor

(NAME OF SECRETARY)
Secretary

Attested by:

(NAME OF CLASS ADVISER)

Class Adviser

Noted:
(NAME OF DH/SGH/OIC)
Department/Subject Group Head or OIC

Supreme Student Government Commission on Elections

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 Republic of the Philippines
Department of Education

DOCUMENTATION:

Time Screenshot

Supreme Student Government Commission on Elections

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 Republic of the Philippines
Department of Education

ALTERNATIVE ELECTION METHOD

These are the election methods that may be used by the Classroom Adviser to conduct
the class election:

● Election Method 1: Google Meet and Google Form

- The Class Adviser or the Presiding Officer must send the Google Meet
Link to the class group chat one hour before the schedule.
- The Class Adviser or the Presiding Officer must count all the present
members of the class. If ¾ of the class is present, then the election will
begin.
- These guidelines must be announced to the class before the elections
- The Class Adviser or the Presiding Officer will open the table for Mayor,
and nominations from the class will be welcomed by using the "Raise
Hand" feature of the Google Meet.
- The Class Adviser or the Presiding Officer will acknowledge the person
raising their hand, and after that acknowledgment, the person must
open their microphone and say their nomination.
- If there are two or more candidates for Mayor, a member from the class
shall request to close the nomination, and a member shall confirm that
request.
- The presiding officer will place the names of the candidates in a prepared
form in Google Forms. Then, the link will be sent to the chat of the
Google Meet.
- The class members will click on the Google Form Link, cast their vote,
and submit.
- After 1 minute, the presiding officer will proclaim the newly-elected
Mayor.

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Department of Education

- This procedure will be continued to the following set of officers.

● Election Method 2: Messenger and Google Form

- The Class Adviser or the Presiding Officer must count all the present
members of the class by requesting the class members to say "Present" if
they are ready. If ¾ of the class is present, then the election will begin.
- These guidelines must be announced to the class before the elections
- The Class Adviser or the Presiding Officer will open the table for Mayor,
and nominations from the class will be welcomed unless the nominee
declines nomination.
- In the case of the rejection of the nominee of his/her nomination, he/she
must state his/her reason/s to the class.
- Nominations will be final.
- The Secretary must write down all of the nominees from the President to
the Protocol Officers and be placed in the Google Form Ballot.
- The Class will be adjourned after nominating the capable members of the
class.
- The Secretary will send the Google Form Link to the Class Group Chat
with the names of the nominees.
- The Class will vote in a 12-hour period to be monitored by the Class
Adviser or the Presiding Officer.
- After the allotted voting time, the Class Adviser or the Presiding Officer
will proclaim the newly-elected Officers.
- The Secretary must record all of the events. From who is nominated and
who is the newly-elected officer.

Supreme Student Government Commission on Elections

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 Republic of the Philippines
Department of Education

SUPREME STUDENT GOVERNMENT ELECTION GUIDELINES (S.Y. 2021-2022)

I. ANNOUNCEMENT OF ELECTIONS
● Coordination of SPG/SSG Comelec with Class Advisers
- The SPG/SSG COMELEC shall announce the conduct of elections
and activities amongst Class Advisers, informing that each elected
President of the class will be the representative and participant of
this school year's SPG/SSG elections.
- With the help of the General Advisers, guidelines of the SSG
Elections and others will be sent to the class advisers.
● Announcement of SPG/SSG Elections amongst Class Presidents
- The Class Adviser shall send election notice and schedule of
activities to the Class President through the online platform/s that
the COMELEC will utilize to conduct SPG/SSG elections this school
year.
- The class advisers will send the procedure of candidacy (provided by
the SSG COMELEC) to the class presidents.
- The External Affairs Division will post the announcement of election
and candidacy on Facebook, with the procedure attached.
- The External Affairs Division is tasked to make an SSG COMELEC
Facebook Page that will be the platform to announce the election,
answer queries, and others.
- All Facebook posts must be approved by the SSG COMELEC Chair
and the SSG COMELEC Advisers.

Supreme Student Government Commission on Elections

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 Republic of the Philippines
Department of Education

SAMPLE OF PROCEDURE OF CANDIDACY

● Distribution of Election Application Packet (EAP)

- Together with the election notice, the Class Adviser shall
distribute/send the EAP containing various forms which will be
completed and accomplished by the candidates (learners who signify
interest to run). It also includes the SSG Election Procedures which
aims to guide learners on the actual casting of votes. The Election
Application Packet is comprised of the following:

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Department of Education

▪ Certificate of Candidacy- This signifies that the SSG candidate

is announcing his or her candidacy for a specific position and
puts his or her purest intention and understanding on the
procedures of the elections.
▪ Plan of Action- This is a detailed plan of projects, programs,
and activities (PPAs) with specific actions and timelines that
the candidate plans to implement related to his or her desired
position.
▪ Candidate's Agenda- This component of EAP is a tool to test
the candidates' worth for the position and know his or her
capacity to lead and be part of the organization. This is
composed of guide questions that the candidate needs to
answer and serves as a basis for student voters' voting
decisions.
▪ Certificate of Good Academic Standing- This is a tool to know
the candidates' academic performance and assure that they
have no failing grades from the previous semester/academic
year. Candidates must possess or present a certificate of Good
Academic Standing.
▪ Certificate of Good Moral Character signifies that the
candidates have not been subjected to any disciplinary action
and are fit to serve the organization.
▪ Parental Consent- This is proof that the parents/guardians
consent the candidates to participate in the elections.
- The Election Application Packet (format of documents that needed to
be submitted) will be placed by the SSG COMELEC in Google Drive.

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 Republic of the Philippines
Department of Education

This will be shared among class advisers and afterward with the
class presidents.

Flowchart of Distribution of EAPs

II. FILING AND EVALUATION OF EAP

● Submission of EAP
- The candidate shall submit the accomplished and completed EAP to
the designated Gmail: tnhs.ssgcomelec@gmail.com.
● Evaluation of EAPs
- The SSG COMELEC, led by the Candidate and Party Affairs Division
(CPAD), shall evaluate each candidate's accomplished EAP and
decide on the approval or disapproval of his or her application using
the Election Application Evaluation Tool for SSG.

Supreme Student Government Commission on Elections

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 Republic of the Philippines
Department of Education

CRITERIA FOR EVALUATION

1. Must be bona fide learners 2. Must have no failing grade on the
previous semester/grading

3. Must be of good moral character; 4. Must not have been subjected to

any disciplinary sanction; and

5. Must have submitted the 6. Must be a Class Mayor of this

SPG/SSG Election Application current SY.
Packet to be approved by a
representative of the

SSG COMELEC Officers and Members are barred to be official candidates for the SSG
elections; hence it is highly encouraged not to elect an SSG COMELEC Officer or Member
as the Class Mayor.

III. CONSOLIDATION OF ELECTION PARAPHERNALIA

The Election Paraphernalia is comprised of the following:

● Official List of Candidates
● Plan of Action (for SSG)
● Candidate's Agenda (for SSG)
● Official Ballot

The COMELEC shall collect and collate candidates' information and answers
from the components of the Election Paraphernalia listed above. Accordingly,
they shall finalize and come up with the election's Official List of Candidates.

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 Republic of the Philippines
Department of Education

IV. ANNOUNCEMENT OF THE FINAL LIST OF OFFICIAL CANDIDATES AND

DISTRIBUTION OF ELECTION PARAPHERNALIA
- The COMELEC shall announce and distribute the Official List of
Candidates of the school's SPG/SSG for this school year's elections
to all Class Advisers together with all the components of the Election
Paraphernalia.
- The EAD will announce the official list of candidates to Facebook.
- Through GMail, the CPAD will notify the candidates of their
application, whether it is qualified or disqualified.
● Distribution of Ballots/Paraphernalia
- The ballots will be placed in a Google Form Link. The ICT
Department will make it. It will be divided by grade levels.
- The Google Form links will be sent to every Grade Level General
Adviser and forwarded to the Classroom Advisers.
- Afterwards, the Classroom Advisers will be sent to the class.
- The Google Form Links will be open on Election Day. Cut off of votes
will be at 11: 59 PM of the Election Day.

V. Campaign
- The SSG COMELEC shall make an official group platform on
Facebook, to be handled by the EAD and IAD.
- All student voters of TNHS are welcomed to the Facebook group.
- In this group platform, the campaign of official SSG candidates is
strictly monitored. Any campaign material posted somewhere will be
asked to be turned down immediately, except in profile pictures.
- Participation of outside stakeholders is prohibited.

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- Campaign material of candidates should be presented to the CPAD

and be approved by SSG COMELEC Chair.
- All campaign material should be deleted immediately before the
election proper. Any candidate to disobey will face sanctions.

VI. ELECTION PROPER

- The acceptance of the Final List of Candidates and Election
Paraphernalia marks the start of the elections. The mayors shall
carefully follow the instructions in the official ballot and cast their
votes.
- The Google Form Links will be open on the Election Day.
- The EAD must post announcements about the Election Day.
- The cut-off of votes will be at 11:59 PM of the Election Day.
- The VAD and CPAD will be tasked to monitor the Google Form Links.

VII. PROCLAMATION OF WINNERS

● Validation of Official Results
- The SSG COMELEC shall validate the official results and develop an
official list of the school's newly – elected SSG officers of the school
year, signed and proclaimed by the SSG COMELEC Officers,
Members, and Advisers as well as the YFCs and ASPs and approved
by the School Head.

● Announcement of Newly Elected Officers

- The results of the elections shall be disseminated to the learners by
their respective Class Adviser.

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Department of Education

- The EAD will post the tally of votes publicly via Facebook.
- The CPAD will notify the candidates via Gmail of the tally of votes.

VIII. SELECTION AND APPROVAL OF SSG ADVISERSHIP

● Selection of Possible SPG/SSG Adviser
The School Head shall select possible advisers amongst his or her
teachers following the qualifications and guidelines set by the SPG/SSG's
Constitution and By-Laws.
● Endorsement of SPG/SSG Adviser to the SDS
The School Head will send a letter endorsing the SPG/SSG Adviser of the
school to the office of the Schools Division Superintendent.
● Approval and Issuance of SPG/SSG Advisership Designation
Upon the endorsement of the School Head, the SDS shall approve and
issue the teacher's Advisership's Designation, making it official.

IX. OATH TAKING

● Distribution of Oath Taking Form (Enclosure No. 8)
- Distribution of Oath Taking Form (Enclosure No. 8) To make the
newly elected officers' undertaking official, they shall obtain and
accomplish the Oath Taking Form provided by the SSG COMELEC.
This also signifies their pledge to the organization.

● Retrieval of accomplished Oath Taking Form

- Retrieval of accomplished Oath Taking Form The newly elected
officers shall submit their accomplished Oath Taking Form to their
respective Class Advisers and forwarded to the SSG COMELEC.

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 Republic of the Philippines
Department of Education

X. CONSOLIDATION OF ELECTION DOCUMENTS

- The SSG COMELEC shall collate all the accomplished Oath Taking
Forms and other relevant documents related to the recently
concluded SPG/SSG elections.

Submitted by: Attested by:

JILLIAN REIN C. MELLA PETER C. DE GUZMAN REY V. SADIA

SSG COMELEC Chair SSG COMELEC Adviser SSG COMELEC Adviser

Reviewed by

AGNES V. BORCELIS GLENN M. BERMILLO

JHS- Youth Formation Coordinator SHS- Youth Formation Coordinator

Recommending Approval: Approved:

JENNIFER E. ROARING ELENA B. TASIC

ASP II, Operations and Learner Support School Principal IV

Supreme Student Government Commission on Elections

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