UPCL User Manual For Solar Rooftop Portal - Uttarakhand

UPCL User Manual for
Solar Rooftop Portal – Uttarakhand

UPCL User Manual
For
Solar Rooftop Portal – Uttarakhand
January 2020
TABLE OF CONTENTS
List of Figures…………………………………………………………………………………………...
List of Acronyms………………………………………………………………………………………..
About the Manual…………………………………………………………………………………….
1 DISCOM Approval Process ...................................................................................................... 1
1.1 Login ............................................................................................................................................ 1
1.2 UPCL Dashboard ....................................................................................................................... 1
1.3 Stages of Application Processing............................................................................................. 3
2 UPCL Approvals........................................................................................................................ 5
2.1 SDO Approvals .......................................................................................................................... 5
2.2 EE (Distribution) Approvals .................................................................................................. 11
2.3 AE (Meter) Approvals ............................................................................................................. 22
2.4 SDO (Nodal) Approvals ......................................................................................................... 23
2.5 EE (Nodal) Approvals ............................................................................................................. 25
2.6 Finance Approvals ................................................................................................................... 31
3 Reports ...................................................................................................................................... 33
3.1 All Applications Received ...................................................................................................... 33
3.2 UPCL Summary Report .......................................................................................................... 37
3.3 Subsidy Summary Report ....................................................................................................... 38
3.4 Site Visit Schedule.................................................................................................................... 38
4 Steps to Translate Website Content to Hindi ....................................................................... 40
LIST OF FIGURES
Figure 1: Solar Rooftop Portal - Uttarakhand Login Page ............................................................. 1

Figure 2: UPCL Dashboard ................................................................................................................. 2
Figure 3: Technical Feasibility Applications .................................................................................... 5
Figure 4: SDO Approval on Technical Feasibility ........................................................................... 6
Figure 5: Technical Feasibility Report – Part 1 ................................................................................. 7
Figure 6: Technical Feasibility – Part 2 .............................................................................................. 8
Figure 7: Time Slot Allotment by SDO (Distribution) .................................................................... 9
Figure 8: List of Request for Time Slot Allotment ........................................................................... 9
Figure 9: Time Slot Allotment Page – Part 1 .................................................................................. 10
Figure 10: Time Slot Allotment Page - Part 2 ................................................................................. 10
Figure 11: Application Verification by EE (Distribution) ............................................................. 11
Figure 12: Technical Feasibility Applications ................................................................................ 12
Figure 13: EE (Distribution) Technical Feasibility Outcome Page .............................................. 13
Figure 14: Grant of NOC for Technically Feasible Applications ................................................. 13
Figure 15: Form 2(A) – Intimation of Technical Constraints – Form 2(A) ................................. 15
Figure 16: Form 2(C) - Intimation of Non Feasibility and Termination of Application........... 16
Figure 17: System Check and Synchronization With UPCL Grid ............................................... 18
Figure 18: List of Applications for System Check and Synchronization With UPCL Grid ..... 19
Figure 19: EE Approval Page............................................................................................................ 19
Figure 20: Form 7 – Letter of Synchronization ............................................................................... 20
Figure 21: Form 8 – Intimation for Removal of Deficiency .......................................................... 21
Figure 22: List of Applications for Meter Testing .......................................................................... 22
Figure 23: Meter Test Approval ....................................................................................................... 23
Figure 24: SDO Dashboard Menu .................................................................................................... 23
Figure 25: List of Stages for DPO Approval ................................................................................... 24
Figure 26: List of Application for Document Review ................................................................... 24
Figure 27: Applicant History for SDO............................................................................................. 24
Figure 28: Document and PCR Approval by DPO ........................................................................ 25
Figure 29: Director Dashboard Menu.............................................................................................. 26
Figure 30: Director Approval Stages ............................................................................................... 26
Figure 31: List of Applications Pending for Subsidy Release Approval .................................... 26
Figure 32: PCR Approval by EE (Nodal) ........................................................................................ 27
Figure 33: Upload of PCR Files to MNRE’s SPIN Portal .............................................................. 28
Figure 34: Upload of PCR Files on SPIN Portal by EE (Nodal) ................................................... 29
Figure 35: PCR Uploaded Success ................................................................................................... 30
Figure 36: Subsidy Approval by EE (Nodal) .................................................................................. 30
Figure 37: Finance Dashboard Menu ............................................................................................. 31
Figure 38: List of Stages for Approval by Finance ....................................................................... 31
Figure 39: List of Applications for Subsidy Disbursement .......................................................... 32
Figure 40: Subsidy Disbursement Information by Finance .......................................................... 32
Figure 41: UPCL Reports Menu ....................................................................................................... 33
Figure 42: List of Applications Received ........................................................................................ 34
Figure 43: History Page: Application Details – Part 1................................................................... 35
Figure 44: History Page: Applicant Payment Details – Part 2 ..................................................... 36
Figure 45: History Page: List of Uploaded Documents – Part 3 .................................................. 36
Figure 46: UPCL Summary Report Generation ............................................................................. 37
Figure 47: UPCL Summary Report .................................................................................................. 37
Figure 48: Subsidy Summary Report .............................................................................................. 38
Figure 49: Site Visit Schedule ........................................................................................................... 39
Figure 50: How to Translate Website Content to Hindi ............................................................... 40
Figure 51: Website Content Translated to Hindi ........................................................................... 40
LIST OF ACRONYMS
Acronyms Definition
CT Current Transformer
EE Executive Engineer
EI Electrical Inspector
GRPV Grid Connected Solar Rooftop Photovoltaic
IFSC Indian Financial System Code
JNNSM Jawaharlal Nehru National Solar Mission
JPG/JPEG Joint Photographic Experts Group
MNRE Ministry of New and Renewable Energy
MW Megawatt
NOC No Objection Certificate
O&M Operations and Maintenance
PCR Project Completion Report
PDF Portable Document Format
PIC Project-In-Charge
RWA Residential Welfare Society
SDO Sub-Division Officer
SLD Single Line Diagram
SPIN Solar Photovoltaic Installation
SPV Solar Photovoltaic
UPCL Uttarakhand Power Corporation Limited
UREDA Uttarakhand Renewable Energy Development Agency

ABOUT THE MANUAL
The Ministry of New and Renewable Energy (MNRE) has proposed state wise targets for grid
connected solar rooftop projects under the Jawaharlal Nehru National Solar Mission (JNNSM).
Uttarakhand has a proposed target of installing 350 megawatt (MW) of grid connected solar
rooftop projects. To ensure timely installation, transparent interaction of the Distribution
Company (DISCOM) and its Consumers is essential.
To enable rapid deployment of solar rooftop systems in the State of Uttarakhand a Unified
Single Window Clearance Portal for processing Solar Rooftop PV Application named ‘Solar
Rooftop Portal – Uttarakhand’ is developed under the support of the GIZ for Grid Connected
Solar Rooftop Photovoltaic (GRPV). The Solar Rooftop Portal - Uttarakhand shall enable
Uttarakhand Power Corporation Limited’s (UPCL’s) Consumers to approach UPCL to
interconnect their solar rooftop system with the grid and eligible Consumers may approach to
avail subsidy.
This portal shall enable the following stakeholders to interact through the portal:
 UPCL
 Consumers who register as Applicants
The purpose of this User Manual is to assist UPCL Officials in using the 'Solar Rooftop Portal
– Uttarakhand’ through a step-by-step detailed process. This manual will guide UPCL officials
regarding the use of this portal. The functions and the processes to be followed are described
in detail to aid the user in the use of the Portal.
1 DISCOM APPROVAL PROCESS
This section defines the functions enabled for UPCL Officials through the portal. It defines the
steps to be followed for viewing applications received, granting approvals and clearances and
steps to generate statistics report.
1.1 LOGIN
All UPCL Officials shall adopt the following steps to access the ‘Solar Rooftop Portal –
Uttarakhand’ to grant approvals:
1. Click on ‘Apply Online/Login’ tab on the ‘Solar Rooftop Portal – Uttarakhand’
homepage to access the Login page illustrated in Figure 1.
2. Enter email ID and password.
3. Click on Login.
Figure 1: Solar Rooftop Portal - Uttarakhand Login Page
The UPCL Officials shall login with their login ID and password to grant approvals to the
Applicant.
1.2 UPCL DASHBOARD

The UPCL Officials shall view multiple features through the Dashboard as illustrated in
Figure 2, which includes:
1. Overall State wide statistics of applications received by UPCL.
2. Monthly statistics of applications received.
UPCL User Manual for Solar Rooftop Portal — Uttarakhand 1

Technical
Feasibility
Applications
Meter Testing
Applications
Time Slot
Allotment for
Site Visit
Grid
Synchronization
Applications
All Applications
Received
UPCL Summary
Reports
Subsidy Summary
Reports Overall Statewide Statistics Monthly Statistics
Time Schedule for
Site Visit
Figure 2: UPCL Dashboard

1.3 STAGES OF APPLICATION PROCESSING
The following Officials have access to provide approvals on various process steps elaborated
in the Table 1:
 Sub-Division Officer (SDO), UPCL
 Executive Engineer (EE) (Distribution), UPCL
 AE (Meter), UPCL
 District Project Officer (DPO), UREDA
 SDO (Nodal), UPCL
 EE (Nodal), UPCL
 Accounts, UPCL
The list of Stages on the Portal and approvers for each Stage is provided in Table 1. The
description of each UPCL approvers role at their specific stages is provided in the Chapter 2.
Table 1: Process Stage List

Stage Responsible User
Mandatory
No. Stage Description Type Name
1. Apply for Solar Rooftop Applicant Yes
Technical Feasibility Determination
2. Yes
by SDO SDO,UPCL
Technical Feasibility Outcome and Yes, for Subsidy
EE (Distribution),
3. Issuance of In-Principal Sanction availing Applicants
UPCL
Letter by EE (Distribution) only.
Yes, for non-subsidy
Technical Feasibility Outcome by EE (Distribution),
4. availing Applicants
EE (Distribution) UPCL
only.
Rectify Application Form 1(A)/1(B) If there is ‘Shortfall’
5.
by Applicant Applicant in Application
Submit Form 2(B) - Response
If there is ‘Shortfall’
6. Regarding Technical Constraints by
in Application
Applicant Applicant
Submission of Power Purchase Only for Subsidy
7.
Agreement by Applicant Applicant Availing Applicants
Solar Rooftop Plant Installation by
8. Yes
Applicant Applicant

Submit Request for Meter Testing
9. and Upload Meter Testing Payment Yes
Slip by Applicant Applicant
Meter Testing Report Submitted by
10. Yes
AE(Meter) AE (Meter)
Upload Work Completion Report,
11. Request for Meter Installation and Yes
Joint Inspection Applicant
Allotment of Timeslot for Meter
12. Yes
Installation and Joint Inspection SDO, UPCL
13. Confirm One Time Slot for UPCL Yes

Visit by Applicant Applicant
System Check and Upload
Synchronization Letter After Grid
14. Yes
Synchronization and Joint EE (Distribution),
Inspection UPCL
Grid Synchronization Intimation to
15. Yes
DPO(UREDA) for Joint Inspection DPO,UREDA
Submission of PCR and Upload of
16. Yes
Documents by Applicant Applicant
17. Review of PCR by SDO(Nodal) SDO (Nodal) Yes
PCR Review and Upload to SPIN
18. Portal & Subsidy Release Approval Yes
by EE(Nodal) EE (Nodal)
PCR Review and Upload to SPIN
19. Yes
Portal by EE(Nodal) EE (Nodal)
Only for Subsidy
20. Subsidy Disbursement by Finance
UPCL Accounts Availing Applicants
Solar Rooftop Plant Only for Subsidy
21.
Synchronization process completed Applicant Availing Applicants

2 UPCL APPROVALS
This Chapter provides user wise description of approval Stages. UPCL Officials involved in
the approval process are SDO (Distribution), EE (Distribution), AE (Meter), SDO (Nodal), EE
(Nodal) and Accounts.
2.1 SDO APPROVALS

All the applications will be received by SDOs of the sub-division office. SDO will conduct
primary scrutiny of the applications and technical feasibility will be conducted by SDO.
Stage 1: Apply for Solar Rooftop

The Applicant shall fill and submit Application form.
 Form 1(A), in case of subsidy availing Applicants.
 Form 1(B) in case of Applicants not availing subsidy.
Stage 2: Technical Feasibility Determination by SDO

To fill the technical feasibility report and to provide approvals, the SDO shall perform the
following steps.
1. Click on ‘Process Application’ menu and then ‘Application Verification’ sub-menu.
The page as illustrated in Figure 3 shall appear.
Click to Get Applications Click to Fill Technical

List Feasibility Report
Figure 3: Technical Feasibility Applications
2. The SDO shall view the following:

i. Target Date
ii. Form – Form 1(A)/(B)
iii. View Form

iv. History
v. Action
3. Click the icon under ‘History’ to access ‘Applicant Information’ and ‘Application
Details’ of Registered Applicants who have submitted Form 1(A)/(B). View Form
1(A)/(B) and attachments uploaded.
4. Click the icon under ‘Action’ column to fill Technical Feasibility Report.
5. The page depicted in Figure 4 will appear. The SDO can select either ‘Accept’ or
‘Reject’ option.
Figure 4: SDO Approval on Technical Feasibility
Accept
6. If the application is correct, the SDO shall conduct the technical feasibility study and
select ‘Accept’.
7. The SDO shall then fill Technical Feasibility Report - Form A, as shown in Figure 5 and
6.

Figure 5: Technical Feasibility Report – Part 1

Figure 6: Technical Feasibility – Part 2
8. While updating the technical feasibility report, the SDO should mention one of the
following:
 Whether the plant is feasible.
 Whether it is not feasible.
 Feasible, but with reduced capacity.
 Feasible, but with system enhancement.
9. The SDO shall also upload the following documents:
 Details protection scheme, trp scheme, relay list with setting and Current
Transformer (CT) ratios etc.
 Single line diagram proposed SPV to 33/11 kilovolt (kV) substation.
 Whether the Applicant has any dues till date or not? If yes, enclose the details.
 Others (if any).
Note: The format of the file can be .jpg/.png/.jpeg/.pdf and the size of each file shall be a maximum of 2
MB only.
10. Fill the details, upload documents, provide comments and click on ‘Submit’ to
submit the technical feasibility report to the EE (Distribution).
Shortfall
11. If the application is incorrect/deficient, the SDO shall select ‘Shortfall’, provide
comments and click on ‘Submit’ and redirect the application to Applicant at

‘Stage 1’.
Stage 12: Allotment of Time Slot for Meter Installation and Joint Inspection
Applications can be viewed at this Stage only if the Applicant has submitted request in Stage
11 and AE (Meter) has confirmed Meter Testing in Stage 10.
The Applicant will send a request to SDO (Distribution) for installation of meter and joint
inspection of the solar rooftop system with the grid in Stage 11. The steps to be followed for
Time Slot Allotment by SDO (Distribution) are as follows:
1. Select ‘Process Application’ in the menu, then select ‘Time Slot Allotment for Site Visit’
as depicted in Figure 7.
Figure 7: Time Slot Allotment by SDO (Distribution)
2. The page shown in Figure 8 shall appear.
Figure 8: List of Request for Time Slot Allotment
3. Click on ‘Action’ icon to allot time slots the desired Applicant.

4. The page as displayed in Figure 9 will appear.

Click to Download Work Completion Report
Provide Remarks
Click to Select the
Correct Option
Click to Submit
Figure 9: Time Slot Allotment Page – Part 1
5. Click on ‘View’ icon to check the ‘Download’ button to download Work Completion
Report.
6. Click on ‘Status’ dropdown to ‘Accept’ or provide ‘Shortfall’.
Accept
7. If all the submissions meet UPCL’s requirement, the SDO (Distribution) shall select
‘Accept’ and write comments in the remarks section. A section will open as shown in
Figure 10.
Figure 10: Time Slot Allotment Page - Part 2

8. Provide three desired time slots to the Applicant for site visit and meter installations.
9. Click on ‘Submit’.
Shortfall

In case of shortfall, the SDO (Distribution) shall select ‘Shortfall’ and mention comments
in the ‘Remarks’ section. Click on ‘Submit’. The Applicant shall now update the forms and
documents as specified in the comments.
2.2 EE (DISTRIBUTION) APPROVALS

Stage 1: Apply for Solar Rooftop
The Applicant shall fill and submit Application form.
 Form 1(A), in case of subsidy availing Applicants.
 Form 1(B) in case of Applicants not availing subsidy.
Stage 2: Technical Feasibility Determination by SDO

The SDO (Distribution) shall fill and submit the Technical Feasibility Report to the EE
(Distribution).
Stage 3: Technical Feasibility Outcome by EE (Distribution)

1. The EE (Distribution) shall —click on ‘Process Application’ menu and then
‘Application Verification’ sub-menu. The page as illustrated in Figure 11 shall
appear.
Figure 11: Application Verification by EE (Distribution)
2. Click on ‘Technical Feasibility Outcome by EE (Distribution). The page as

illustrated in Figure 12 shall appear.

Figure 12: Technical Feasibility Applications
3. The EE (Distribution) shall view the following:

o Applicant Type
o Target Date
o Form – Form 1(A)/(B)
o View Form
o History
o Action
4. The ‘Applicant Type’ category has three types of applications:
 Fresh – New applications forwarded by SDO
 Resubmit/Deficient – Shortfall applications with reduced capacity
 Resubmit/Deficient [Hold] – Shortfall applications awaiting system
enhancement
5. Click the icon under ‘History’ to view ‘Applicant Information’, ‘Application
Details’ of Registered Applicants who have submitted Form 1(A)/(B) and
documents uploaded.
6. Click the icon under ‘Action’ column.
7. The page depicted in Figure 13 shall appear and the EE (Distribution) shall have
four options in the Status dropdown menu.
 Accept
 Shortfall
 Reject
 Rectify Form A
Each of the four cases and screenshots associated are described below in detail.

Click to Download
Technical Feasibility
Report
Figure 13: EE (Distribution) Technical Feasibility Outcome Page
Accept: If Technically Feasible
On review, if the application is Technically Feasible, the EE (Distribution) shall —

1. Select ‘Accept’. The page will be updated as illustrated in Figure 14.
Select Status
Provide
Comments
Click to View
Uploaded File
Click to
Submit
Click to Choose File Click to Upload
Figure 14: Grant of NOC for Technically Feasible Applications
2. Provide comments in the ‘Verifier Comments’ section.

3. Provide No Objection Certificate (NOC) (Form 2) to the Applicant.
4. Provide In-Principle Sanction Letter to the Applicant.
5. Template of ‘Form 2 - NOC’ and In-Principle Sanction Letter is available on the
website under ‘Downloads’ menu.
6. Click on ‘Choose File’, click on ‘Upload icon’ to upload the NOC
7. Click on ‘Choose File’, click on ‘Upload icon’ to upload the In-Principle
Sanction Letter.
8. Click on ‘Status icon’ to view the uploaded document.
9. Click on ‘Submit’ and the application will be forwarded to the Applicant.
Shortfall: If Technical Constraints Exist
In case of Technical Constraints, the EE (Distribution) shall —

1. Select ‘Shortfall’ and Form 2(A) shall open on the same page as shown in
Figure 15.
Click on Check Box

to Activate
Comments Section
Provide Reduced
Capacity, If
Required
Click on Check Box

to Activate
Comments Section
Convert Form 2(A) to PDF
Click to Choose Upload

File Form 2(A)
Click to Submit
Figure 15: Form 2(A) – Intimation of Technical Constraints – Form 2(A)

2. Select one of the appropriate ‘Check box’ and activate the comments section of
the two types of technical constraints and provide comments:
a. Technical Constraints I: Technically feasible but with reduced capacity.
Select first check box. Specify the reduced capacity which is feasible in the
designated box and provide the reason for the same.
b. Technical Constraints II: Technically feasible but with system
enhancement.
Select the second check box and provide details of system enhancement. If

the Applicant opts for this option through Form 2(B), Applicant will wait
till the system has been enhanced by UPCL.
3. Click on ‘Convert to PDF’ and save Form 2(A) as PDF file. Verify the contents
of the downloaded PDF file.
4. Click on ‘Choose File’ to upload the saved Form 2(A).
5. Click on ‘Upload’ icon to upload the file. Click on ‘Status icon’ to view and
confirm upload of the correct file.
6. Click on ‘Submit’.
Reject: If Technically Not Feasible
On review, if the application is not technically feasible, the EE (Distribution) shall —
Mention the Technical Constraints
Convert to PDF
Choose File to Upload Form 2(C) Upload

Form 2(C)
Click to Submit
Figure 16: Form 2(C) - Intimation of Non Feasibility and Termination of

Application

1. Select ‘Reject’, the page Form 2(C) - Intimation for Non-Feasibility and
Termination of Application as illustrated in Figure 16 shall appear.
2. Mention the reason for termination in the comments section of Figure 16.
3. Click on ‘Convert to PDF’ and save Form 2(C) as PDF file. Verify the contents
of the downloaded PDF file.
4. Click on ‘Choose File’ to browse and select Form 2(C).
5. Click on ‘Upload’ to upload the selected file.
6. Click on ‘Status icon’ to view and confirm upload of the correct file.
7. Click on ‘Submit’ to send Form 2(C) to the Applicant.
Rectify Form A – If Redirecting Technical Feasibility Report to SDO
1. If there are any errors in the Technical Feasibility Report, resend the
application to the SDO.
2. Select ‘Rectify Form A’ and provide comments in the ‘Verifier Comments’
section.
3. Click on ‘Submit’ to redirect the application to SDO.
4. The SDO shall make necessary changes in Form A and resubmit the form to the
EE (Distribution) for final approval.
Stage 4: Technical Feasibility Outcome Letter by EE (Distribution)

This Stage is similar to Stage 3 with exception that it is only for non-subsidy applications.
The EE (Nodal) will upload the NOC only.
Stage 5: Rectify Application Form 1(A)/1(B)

This Stage shall be accessed by the Applicant in case of Technical Constraints, i.e., if EE
(Distribution) provides ‘Shortfall in Stage 4.
Stage 6: Submit Form 2(B) - Response Regarding Technical Constraints

This Stage shall be accessed by the Applicant only after Stage 5. Based on Applicant inputs
at this stage, the application will be redirected to Stage 4.
Stage 7: Submission of Power Purchase Agreement

This Stage shall be accessed by Applicants availing subsidy. The Applicant shall upload a
signed copy of the Power Purchase Agreement via their login. The copy of Power Purchase
Agreement will be available to the UPCL and UREDA in the history option. The time
period for installation of the plant is 180 days.
Stage 8: Solar Rooftop Plant Installation

This stage will be an indicator to the Applicant for timeline of plant installation.

Stage 9: Submit Request for Meter Testing and Upload Meter Testing Payment Slip
The Applicant shall purchase a meter from the empanelled vendors and submit the meter
at UPCL office for testing. The Applicant shall pay offline the necessary fee at the UPCL
Office and upload the copy of the same on the portal via Applicant login.
Stage 10: Meter Testing Report Submitted

Time slot allotment for meter installation through Stage 12 will not be enabled until AE
(Meter) provides inputs at this stage.
Stage 11: Upload Work Completion Report and Request for Joint Inspection to SDO,
UPCL
The Applicant shall submit the Work Completion Report which can be viewed in the
‘History’ page.
Stage 12: Allotment of Timeslot for meter Joint Inspection

This Stage shall be accessed by SDO for joint inspection visit.
Stage 13: Select One Time Slot for UPCL Visit

This Stage shall be accessed by the Applicants.
Stage 14: System Check and Upload Synchronisation Letter After Grid Synchronisation
and Joint Inspection
On completing meter installation, at this stage EE (Distribution) provides the ’Letter of
Synchronisation’ (Form 7) to the Applicant. The steps for which are as follows:
1. Select ‘Process Application’ in the menu, then select ‘System Check and
Synchronization With UPCL Grid’ as depicted in Figure 17.
Figure 17: System Check and Synchronization With UPCL Grid
2. The page depicted in Figure 18 will be displayed.

Figure 18: List of Applications for System Check and Synchronization With
UPCL Grid
3. Click on ‘Action’ icon, and the page displayed in Figure 19 will appear.
Figure 19: EE Approval Page
4. Under ‘Status’ EE (Distribution) will have two options:

a. Accept
b. Shortfall
Accept
5. If the meter is installed and plant is synchronized, the EE shall click on ‘Accept’, a
section for Form 7 ‘Letter of Synchronization’ as shown in Figure 20 will be displayed.
Also provide ‘Verifier Comments’ in the provided section.

Provide Date Number
Provide Sealing
Certificate Number
Click to View Uploaded

Meter Sealing
Certificate
Choose File to Upload Meter Sealing Upload Meter Sealing

Certificate Certificate
Click to Submit
Figure 20: Form 7 – Letter of Synchronization
6. Fill the details required in Form 7 and click on ‘Submit’ to send the Letter of
Synchronization to the Applicant.

Shortfall
7. In case of any errors/deficiency noted at the time of installation of meter and grid
synchronization, the EE (Distribution) shall click on ‘Shortfall’. Form 8 as shown in
Figure 21 will be displayed.
Figure 21: Form 8 – Intimation for Removal of Deficiency
8. Provide necessary comments and click on ‘Submit’.

9. Now, the Applicant will be redirected to Stage 14. The Applicant shall perform
necessary rectifications and repeat the process there onwards.
Interconnection Process will be completed on receipt of Form 7.
Stage 15: Grid Synchronisation Intimation to DPO (UREDA) for Joint Inspection
Once the Applicant will select the time slot a notification will be sent to the DPO, UREDA for
joint visit. The DPO will be able to see the list joint verifications pending along with the dates
of visit.
Stage 16: Submission of PCR and Upload of Documents

After receiving the grid synchronisation certificate from the EE (Distribution), the Applicant
will submit the PCR from its account along with the documents. The PCR will be received by
the SDO (Nodal) for review.

2.3 AE (METER) APPROVALS
The Applicant shall purchase a meter from the empanelled vendors and submit the meter to
UPCL for testing. The Applicant shall pay the meter testing fee at the UPCL branch and
upload the copy of the receipt on the portal via their login through Stage 13.
Stage 14: Meter Testing Request Submitted

This Stage shall be accessed by the AE (Meter). Time slot allotment for meter installation will
not be enabled until AE (Meter) provides inputs through this Stage.
The request for meter testing will be received by the EE (Meter) through their login. Steps for
meter testing are as under:
1. In Dashboard menu, click on ‘Process Application’ and then click on ‘Application
Verification’ in the sub-menu, the page as depicted in Figure 22 will be displayed.
Figure 22: List of Applications for Meter Testing
2. Click on ‘History’ icon to view Meter Testing Fee Payment details.

3. Click on ‘Action’ icon to process the application.
4. The page as displayed in Figure 23 will appear.

Figure 23: Meter Test Approval
5. On completing meter testing, select the ‘Status’ as ‘Accept’ and provide date of meter
testing.
6. Provide ‘Verifier Comments’.
7. Click on ‘Submit’ to complete the meter testing
2.4 SDO (NODAL) APPROVALS

Stage 17: Review of PCR by SDO (Nodal)
Once the Applicant submits the PCR, it will be received by the SDO (Nodal). The PCR will be
reviewed by the SDO (Nodal), EE (Nodal), and subsidy will be disbursed by Account. In this
Stage, the SDO will receive the PCR and associated documents for review. The process for
reviewing and providing approval is as follows:
1. Click on ‘Process Application’ menu and select ‘Application Verification’ from the sub-
menu as shown in Figure 24.
Figure 24: SDO Dashboard Menu

2. A page as shown in Figure 25 will be displayed.
Figure 25: List of Stages for DPO Approval
3. Select ‘Document Review by SDO (Nodal), a page will open as shown in Figure 26.
Figure 26: List of Application for Document Review
4. Click the icon under ‘History’ to view Joint Inspection Report. A page will open as
shown in Figure 27.
Click to View and Download

Joint Inspection Report
Figure 27: Applicant History for SDO
5. Joint Inspection Report can be viewed in the ‘Application Details’. Click the icon to
download Joint Inspection Report.

6. Click ‘Back’ to go back to the previous page, i.e., Figure 27, and click on ‘Action’. A
page as shown in Figure 28 will be displayed.
Figure 28: Document and PCR Approval by DPO
7. The SDO shall view and download the PCR and documents submitted by the
Applicant.
8. Click on ‘Status’. The below two options will be available in the drop-down:
a. Accept: If the PCR is complete, select ‘Accept’ and mention ‘MNRE Subsidy
Amount’.
b. Shortfall: If the PCR or related documents are incomplete, select ‘Shortfall’ and
mention ‘MNRE Subsidy Amount’. In case of shortfall the Applicant shall re-
submit the PCR.
9. The SDO will mention ‘Verifier Comments’ and click on ‘Submit’ to submit the
response to be reviewed by EE (Nodal).
2.5 EE (NODAL) APPROVALS

The EE (Nodal) is the final authority to provide the case approval for subsidy release and
upload of the PCR to the MNRE’s SPIN portal. This activity is completed in two Stages i.e.
Stage 18 and Stage 19. In the Stage 18 EE (Nodal) will provide approval and the data will be
integrated with SPIN portal. In the next stage i.e. Stage 19 the EE (Nodal) will review and
upload the documents on the SPIN portal.
Stage 18: PCR Review and Upload to SPIN Portal and Subsidy Release Approval
To check and provide approval for Subsidy Release, follow the below-mentioned steps:
1. Click on ‘Process Application’ menu and select ‘Application Verification’ from the sub-
menu as shown in Figure 29.

Figure 29: Director Dashboard Menu
2. List of Stages for EE (Nodal) approval along with the applications pending for
approval at each stage will be displayed as shown in Figure 30.
Figure 30: Director Approval Stages
3. Select ‘PCR Review and Upload to SPIN Portal and Subsidy Release Approval’, a page
will open as shown in Figure 31.
Figure 31: List of Applications Pending for Subsidy Release Approval

4. Select the he applications with remark ‘PCR Data to be Uploaded’, click on ‘Action’ a
new page will open up as shown in Figure 32.
Select MNRE Approval Number
View Amount Entered by EE

(Nodal) and Enter Final Amount
Click to Submit
Figure 32: PCR Approval by EE (Nodal)

5. The EE (Nodal) can view the PCR, and the final subsidy amount entered by SDO.
Select the ‘MNRE Approval Number’.
6. Click on ‘Submit PCR to SPIN’, the data will be uploaded on the SPIN Portal.
7. The page will refresh and the status of the application will change to “PCR File to be
Uploaded’, as shown in Figure 33.
Figure 33: Upload of PCR Files to MNRE’s SPIN Portal

8. Click on ‘Action’, to upload PCR files on the SPIN Portal. A new page will open up as
shown in Figure 34.
9. Upload the ‘Joint Inspection Report’, and click on ‘Save’.

Figure 34: Upload of PCR Files on SPIN Portal by EE (Nodal)
10. The status of the application will change to ‘PCR in Progress’, click ‘F5’ to refresh the
page and status of the application will change to ‘PCR Uploaded Successfully’, as
shown in Figure 35.

Figure 35: PCR Uploaded Success
Stage 19: PCR Review and Upload to SPIN Portal
At this Stage, EE (Nodal) will provide approval for the subsidy, subsequently, the subsidy
will be released by the Finance.
1. Click on ‘Action’ against the application in Figure 35, a new page will open as shown
in Figure 36.
Figure 36: Subsidy Approval by EE (Nodal)
2. The below listed two options will appear as drop-down:

a. Accept: If the PCR is complete, select ‘Accept’. The MNRE Subsidy Amount
provided by SDO will be displayed.
b. Shortfall: If the PCR or related documents are incomplete, select ‘Shortfall’. In
case of shortfall the Applicant shall re-submit the PCR.

3. The EE (Nodal) shall mention comments in the ‘Verifier Comments’ and click on
‘Submit’ to submit the response.
2.6 FINANCE APPROVALS
The Finance department under the EE (Nodal) will have access to approve Stage 19 for PCR
Document Review and Subsidy Disbursement.
Stage 20: Subsidy Disbursement by Finance UPCL
Once the EE (Nodal) provides approval for subsidy release, the EE (Nodal) will upload the
PCR to SPIN portal and forward the application for subsidy disbursement by the Finance. On
release of Subsidy, the Finance shall update the portal with details of subsidy disbursement.
1. Click the ‘Process Application’ menu and select ‘Application Verification’ from the
sub-menu as shown in Figure 37.
Figure 37: Finance Dashboard Menu
2. List of Stages for approval by Finance Controller will appear as shown in Figure 38.
Figure 38: List of Stages for Approval by Finance
3. Select ‘Subsidy Disbursement by Finance UPCL’, a page will open as shown in Figure
39.

Figure 39: List of Applications for Subsidy Disbursement
4. Click on ‘Action’, a page will open as shown in Figure 40.
Figure 40: Subsidy Disbursement Information by Finance

5. Click on ‘Status’ and select ‘Accept’ option on completing subsidy disbursement and
provide ‘Verifier Comments’.
6. Click on ‘Submit’ to update status of subsidy disbursement.
Stage 21: Solar Rooftop Plant Synchronization process completed
This stage will be activated once the subsidy is disbursed by the Finance.

3 REPORTS
The UPCL Officials shall select ‘Reports’ menu to view the below-listed sub-menus as
illustrated in Figure 41:
1. All Applications Received
2. UPCL Summary Report
3. Subsidy Summary Report
4. Site Visit Schedule
Figure 41: UPCL Reports Menu
3.1 ALL APPLICATIONS RECEIVED

The UPCL Officials shall click on ‘All Applications Received’ to track the status of each
application and view the ‘History’ of each Applicant as shown in Figure 42.
1. Select the DISCOM Name, Zone, Circle, Division, Sub-Division. Provide Start and End
Date.
2. Click on ‘Show Report’ to view List of Applications received for the particular
Zone/Circle/Division/Sub-Division.

Provide Zone, Circle, Provide Start Date, End
Division and Sub- Date and Click on Submit
Division Details
Figure 42: List of Applications Received
3. Click on ‘History’ icon to view the ‘History Page’. The page shown in Figure 43 will
be displayed.
4. The ‘History Page’ is a repository of all Applicant Information.

Check this
Check this Column Column for
Check Form Type and Click on for all Remarks Forms, Formats
PDF Icon to Download and Reports
Application Form
Click for Payment Details Click to View Uploaded Documents
Figure 43: History Page: Application Details – Part 1

5. Click on ‘Show Payment Information’ tab to view the payment details as shown in
Figure 44.
Click for Payment
Details
Figure 44: History Page: Applicant Payment Details – Part 2
6. Click on ‘View Uploaded Documents’ to view all uploads as depicted in Figure 45.
Figure 45: History Page: List of Uploaded Documents – Part 3

3.2 UPCL SUMMARY REPORT
By selecting ‘UPCL Summary Report’, the page displayed in Figure 46 will appear. UPCL
officials shall view a summary report of all the applications received by UPCL through the
following steps.
1. Enter ‘From Date’ and ‘To Date’.
2. Click on ‘Show Report’ to view the list of time slots allotted.
Provide Zone, Provide Start

Circle, Division Date, End Date
and Sub- and Click on
Division Show Report
Details
Figure 46: UPCL Summary Report Generation
3. A report will be generated as shown in Figure 47.
Figure 47: UPCL Summary Report

3.3 SUBSIDY SUMMARY REPORT
By selecting ‘Subsidy Summary Report’, the UPCL Officials shall follow the below-mentioned
steps to view the summary report as shown in Figure 48:
2. Click on ‘Show Report’ to view the list of districts and subsidy released in them.
Enter ‘From’ Date Click to Generate

and ‘To’ Date’ Report
Figure 48: Subsidy Summary Report
3.4 SITE VISIT SCHEDULE

By selecting ‘Site Visit Schedule’, the UPCL Officials shall follow the below-mentioned steps
to view the scheduled site visit as shown in Figure 49:
4. Click on ‘Show Report’ to view the list of time slots allotted.
5. A green tick shall appear in ‘Date’ column if the Registered Applicant has responded
with confirmation of a time slot. The option number provided by DISCOM during
time slot allotment shall also appear.

6. If the Registered Applicant has not yet confirmed any time slot, no green tick will be
displayed in the ‘Date’ column. In this case, all three options of time slot provided to
an Applicant shall appear in the site visit schedule list.
If Applicant Has Enter ‘From’ Date Click to Generate

Confirmed One Slot, and ‘To’ Date’ Report
Green Tick Shall
Appear
Figure 49: Site Visit Schedule

4 STEPS TO TRANSLATE WEBSITE CONTENT TO HINDI
1. Open the Solar Rooftop Portal – Uttarakhand in Google Chrome.
2. Right click anywhere on the web page. The dialogue box shown in Figure 50 will
appear.
Figure 50: How to Translate Website Content to Hindi
3. Select ‘Translate to ह िं दी’ option, the website content will be translated to Hindi as
shown in Figure 51.
Figure 51: Website Content Translated to Hindi

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Solar Rooftop Portal – Uttarakhand

Figure 1: Solar Rooftop Portal - Uttarakhand Login Page ............................................................. 1

GRPV Grid Connected Solar Rooftop Photovoltaic

IFSC Indian Financial System Code

JNNSM Jawaharlal Nehru National Solar Mission

JPG/JPEG Joint Photographic Experts Group

MNRE Ministry of New and Renewable Energy

NOC No Objection Certificate

O&M Operations and Maintenance

PCR Project Completion Report

PDF Portable Document Format

RWA Residential Welfare Society

SDO Sub-Division Officer

SLD Single Line Diagram

SPIN Solar Photovoltaic Installation

SPV Solar Photovoltaic

UPCL Uttarakhand Power Corporation Limited

UREDA Uttarakhand Renewable Energy Development Agency

Figure 1: Solar Rooftop Portal - Uttarakhand Login Page

1.2 UPCL DASHBOARD

UPCL User Manual for Solar Rooftop Portal — Uttarakhand 1

Figure 2: UPCL Dashboard

UPCL User Manual for Solar Rooftop Portal — Uttarakhand 2

Table 1: Process Stage List

UPCL User Manual for Solar Rooftop Portal — Uttarakhand 3

13. Confirm One Time Slot for UPCL Yes

UPCL User Manual for Solar Rooftop Portal — Uttarakhand 4

2.1 SDO APPROVALS

Stage 1: Apply for Solar Rooftop

Stage 2: Technical Feasibility Determination by SDO

Click to Get Applications Click to Fill Technical

Figure 3: Technical Feasibility Applications

2. The SDO shall view the following:

UPCL User Manual for Solar Rooftop Portal — Uttarakhand 5

Figure 4: SDO Approval on Technical Feasibility

UPCL User Manual for Solar Rooftop Portal — Uttarakhand 6

UPCL User Manual for Solar Rooftop Portal — Uttarakhand 7

UPCL User Manual for Solar Rooftop Portal — Uttarakhand 8

Figure 7: Time Slot Allotment by SDO (Distribution)

2. The page shown in Figure 8 shall appear.

Figure 8: List of Request for Time Slot Allotment

3. Click on ‘Action’ icon to allot time slots the desired Applicant.

UPCL User Manual for Solar Rooftop Portal — Uttarakhand 9

Figure 9: Time Slot Allotment Page – Part 1

Figure 10: Time Slot Allotment Page - Part 2

UPCL User Manual for Solar Rooftop Portal — Uttarakhand 10

2.2 EE (DISTRIBUTION) APPROVALS

Stage 2: Technical Feasibility Determination by SDO

Stage 3: Technical Feasibility Outcome by EE (Distribution)

Figure 11: Application Verification by EE (Distribution)

2. Click on ‘Technical Feasibility Outcome by EE (Distribution). The page as

UPCL User Manual for Solar Rooftop Portal — Uttarakhand 11

3. The EE (Distribution) shall view the following:

UPCL User Manual for Solar Rooftop Portal — Uttarakhand 12

Figure 13: EE (Distribution) Technical Feasibility Outcome Page

Accept: If Technically Feasible

On review, if the application is Technically Feasible, the EE (Distribution) shall —

Figure 14: Grant of NOC for Technically Feasible Applications

2. Provide comments in the ‘Verifier Comments’ section.

UPCL User Manual for Solar Rooftop Portal — Uttarakhand 13

Shortfall: If Technical Constraints Exist

In case of Technical Constraints, the EE (Distribution) shall —