1.

0 Purpose
:
1.1 The purpose of this guideline is to provide a systematic and objective approach to
assessing hazards and their associated risks that will provide an objective measure of an
identified hazard as well as provide a method to control the risk. It is one of the general
duties for the employer to provide a safe workplaces to their employees and other
related person.

2.0 Scope
2.1 This procedure covers all relevant hazards/aspects that may arise as a result of the activities,
products and services of Tialoc under routine and non-routine conditions

3.0 Reference
Emergency Preparedness and Response
Operational Procedure & control
EHS Inspection
Provision, Control and Maintenance
EHS In-House Rules

4.0 Definition

Hazard A source or situation with a potential for harm in terms of human

injury or ill health, damage to property, damage to the workplace
environment, or a combination of these.

Hazard Control the process of implementing measures to reduce the risk

associated with a hazard

Risk The combination of the likelihood and consequence of specified

hazardous event occurring.
Risk = Likelihood x Severity
Likelihood an event likely to occur within the specific period or in specified
circumstances

Severity outcome from an event such as severity of injury or health of

people, or damage to property, or insult to environment, or any
combination of those caused by the event

Risk Assessment The overall process of estimating the magnitude of risk and deciding
whether or not the risk is tolerable or acceptable.

Environmental Element of an organization activities, products or services that can

Aspects interact with the environment

Environmental Any change to the environment, whether adverse or beneficial,

Impacts wholly or partially resulting from organization activities, products or

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 services.
:
EHS Environmental, Health & Safety

HOD Head of Departments

PM Project Manager

COC Centre of Competency

Routine Activities Activities that are carried out as part of day-to-day tasks. The term is
also used in reference to "Normal" activities in the context of
ISO14001.

Non-routine Activities that are unplanned for or are considered as infrequent

activities tasks. The term is also used in reference to "Abnormal" activities in
the context of ISO 14001.
JHA Job Hazard Analysis

TRA Task Risk Assessment

5.0 Responsibility

5.1 Project Manager shall notify Tialoc EHS and site personnel about the project scope of work.
5.2 Project Manager/Construction Manager/ EHS Personnel shall work together with
Subcontractor to understand the operational and work method for all the site activities
5.3 Project Manager/Construction Manager/ EHS Personnel shall work together with Subcon to
prepare the HIRARC
5.4 Project Manager/Construction Manager/ EHS Personnel shall inspect the project site to ensure
the proper PPE are worn by workers and proper work procedure and work instruction are
adhered.

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 6.0 Procedure
:

6.1 Flowchart of HIRARC process.

Responsible Process Flow Description Form

PM/ HOD/ COC/ 6.1.1 Classify work activities and
Contractors/ HIRARC/
Classify work activities conduct risk/impact assessment at
Suppliers/ Corporate TRA/ JHA
the preconstruction/ design/
Engineers/ planning stage
Supervisors/ EHS
Personnel

PM/ HOD/ COC/ 6.1.2 Prepare for risk/impact HIRARC/

Contractors/ Prepare HIRARC/ assessment Corporate TRA/
Suppliers/ TRA/ JHA JHA
Engineers/
Supervisors/ EHS
Personnel

PM/ HOD/ COC/ 6.1.3 Hazard/ Aspect Identification HIRARC/

Contractors/ - list of project activities Corporate TRA/
Suppliers/ Hazard Identification/ - list of hazards/ aspects JHA
Engineers/ TRA/ JHA - list of risk/ impacts
Supervisors/ EHS
Personnel

PM/ HOD/ COC/ 6.1.4 Evaluate risk/impact and HIRARC/

Contractors/ determine significance Corporate TRA/
Suppliers/ Risk Assessment - consider legality/ condition JHA
Engineers/ - determine the severity/ occurrence &
Supervisors/ EHS RPN
Personnel

PM/ HOD/ COC/ 6.1.5 Decide & Implement control HIRARC/

Contractors/ measures Corporate TRA/
Risk Control
Suppliers/ - prepare method statements, work JHA
Engineers/ instructions/ safe work procedures
Supervisors/ EHS
Personnel

PM/ HOD/ COC/ 6.1. HIRARC/

Monitoring and review
Contractors/ - upda Corporate TRA/
Suppliers/ HIRA JHA
Engineers/
Supervisors/ EHS
Personnel

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6.2 HIRARC/ Corporate TRA/ JHA :

6.2.1 A cross functional working committee championed by the EHSMR shall identify and assess
the OH&S hazards and environmental aspects of the company’s activities (including office
and projects). This information will be documented in the HIRARC/ Corporate TRA/ JHA.
6.2.2 The results of the hazards and aspects identification and assessment will be communicated to
the relevant staffs and considered in establishment of policy, objectives & targets,
management programs and control measures.
6.2.3 The HIRARC/ Corporate TRA/ JHA will serve as the baseline information for the identification
and assessment of OH&S hazards and environmental aspects at projects (construction/
facility maintenance projects).
6.2.4 The projects shall update the EHSMR on any new activity, hazards and aspect identified as
and when necessary.
6.2.5 The EHSMR shall maintain the HIRARC/ Corporate TRA/ JHA at least once a year.

6.3 HIRARC/ Corporate TRA/ JHA

6.3.1 HIRARC/ Corporate TRA/ JHA shall be created at the commencement of the project
when the contract is officially appointed.
6.3.2 It is a live document that is passed through each and every phase of a project, from the
design, planning, construction, post construction and maintenance phases. Any new activity,
aspect and hazards will be updated in the HIRARC/ Corporate TRA/ JHA by the Project
EHS Personnel as and when necessary throughout the projects.
6.3.3 Risk/ Environmental Impact Assessment may be initiated under the following conditions:
 new projects
 process changes
 procurement of new equipment/ machinery
 management review
 incident/ accident reports
 service improvement requests
 complaints by interested parties
 periodic inspections
 introduction of new scope of work
 changes in materials used
6.3.4 The PM/ HOD/ COC shall ensure that the results of the results of the aspect & hazard
identification and assessment are communicated to the interested parties including owner,
:
clients, consultants, employees, contractors, workers and general public. The results will also
be considered in establishing the project objectives & targets, management programs and
control measures.
6.3.5 Note: For projects where a different hazard identification, risk assessment and risk control
format are required by the client or project, for example JHA, then the required format would
be established instead of HIRARC/ Corporate TRA.

6.4 Design/ Pre-Construction Phase

6.4.1 The PM/ HOD/ COC/ Engineer/ Appointed Staff/ EHS personnel shall carry out the initial
hazard/ aspect assessment at the design or preconstruction phase to identify potential OH&S
hazards and environmental aspects and the necessary control measures.
6.4.2 Solutions to address the key health and safety risk and environmental impact identified shall
be incorporated into the final engineering designs if possible. Otherwise, control measures,
sound EHS work practices and procedures shall be developed to reduce the risk-impact levels
for identified hazardous processes/ works/ activities. The results of the hazard/ aspect
identification, assessment and control measures shall recorded in the HIRARC/ Corporate
TRA/ JHA.
6.4.3 Contractors/ Suppliers shall base on the results of their initial assessment to review the
acceptability of the significant levels and allocate the necessary resources to control the
hazards and aspects. This will be reflected in their EHS Plan and to be submitted to Tialoc for
approval during the project tendering phase.

6.5 Construction Phase

6.5.1 Hazard/ Aspect Identification
i. Hazard/ Aspect identification is an on-going process and shall be carried out by the project
members by employing a mix of the following methods:
a) Workplace inspections
b) EHS inspection
c) EHS Committee inspections
d) EHS Sampling
e) EHS Audits
ii. Hazards/ aspect identification should consider routine and non-routine activities associated
with a particular function or system of the department, and denote with a ‘R’ or ‘NR’
respectively in the “Conditions” column of the HI form. If the activity is carried out during an
emergency situation, then denote ‘E’ against the activity instead of ‘R’ or ‘NR’
iii. The checklist attached in Appendix 1 as a guide to identify potential hazards/ Aspects
6.5.1.1 Hazard identification technique
A hazard identification and assessment shall take into account the following documents
:
and information -
i. How work is organized, social factors and the culture in the organization
ii. Routine and non-routine activities and situations
iii. Past relevant incidents, internal and external to the organization, including emergencies and
their causes
iv. Potential emergency situations
v. People, ex. workers, contractors, visitors and other persons
vi. Other issues, ex. design of work areas, processes, installations, machinery / equipment,
operating procedures and work organization, including adaption to human capabilities
vii. Actual or proposed changes in organization, operations, processes, activities and OHSMS
viii. Changes in knowledge of, and information about, hazards

6.5.2 Risk-Impact & Significance Level Assessment

i. Having identified the hazards and aspects, it is necessary to assess the level of risk-impact
and significance of each hazard/ aspect in order to provide a basis to recommend and
prioritise preventive actions. High risk-impact/ significant activities would require more
stringent control measures to mitigate the risks.
ii. The PM/ HOD/ COC/ Engineer/ Supervisor/ Contractor/ EHS personnel shall assess the risk-
impact & significance levels for all identified hazards/ aspects.

6.5.3 Risk Level/ Risk Priority Number (RPN) – Probability and Severity
i. The risk level or Risk Priority Number (RPN) is defined as the combined outcome of the
Probability (or likelihood) of an incident occurring and the Severity (or consequences) of the
incident.
ii. The identified hazards/ aspects are further evaluated based on the presence of affecting legal
& other requirements ie. are there direct or indirect legislative or other requirements
iii. Activity/ Hazard/ Aspect with any of the following conditions will be considered as Significant if
RPN > =5

iv. Probability (Likelihood) of an occurrence

This value is based on the likelihood of an event occurring. You may ask the question
“How many times has this event happened in the past?” Assessing likelihood is based
worker experience, analysis or measurement. Likelihood levels range from “most likely”
to “inconceivable.” For example, a small spill of bleach from a container when filling a
spray bottle is most likely to occur during every shift. Alternatively, a leak of diesel fuel
from a secure holding tank may be less probable.
 :

Occurrence Impact Frequency

5 Most Likely
4 Possible
3 Conceivable
2 Remote
1 Inconceivable
The most likely result of the hazard/ event being
realized
Has a good chance of occurring and is not usual
Might be occur at sometimes in future
Has not been known to occur after many years
Is practically impossible and has never occurred

v. Severity of hazard
Severity can be divided into five categories. Severity are based upon an increasing level
of severity to an individual’s health, the environment, or to property.

SEVERITY SEVERITY PEOPLE COMPANY ENVIRONMENT

No.
5 Catastrophic Numerous fatalities Shut down of Head Major pollution
Office/Projects affecting the public
and neighbors

4 Fatal Approximately one Closure of essential Major legal non-

single fatality if services and compliance.
hazard is realized departments/affecte Departmental/Project
d d area of projects. & surrounding area
pollution.
3 Serious Non-fatal injury, Closure of non- Departmental/Project
permanent essential services pollution
disabilities and departments/ Significant depletion
affected area of of natural resources
projects.
Disruption of utility
supply.
2 Minor Disabling but not Momentarily minor Pollution limited to
permanent injury interruption. localized area or
rooms.
1 Negligible Minor abrasion, No disruption No significant
bruises, cuts, first pollution.
aid type injury
 :
vi. Risk Classification

S Negligible Minor Serious Fatal Catastrophic

P 1 2 3 4 5
Most likely
5 10 15 20 25
5
Possible
4 8 12 16 20
4
Conceivable
3 6 9 12 15
3
Remote
2 4 6 8 10
2
Inconceivable
1 2 3 4 5
1

The relative risk value will be used to prioritize necessary action to effectively manage work place
hazard. Priority based on the following:

Risk Description Action

A HIGH risk requires immediate action to control

the hazard as detailed in the hierarchy control.
15 – 25 HIGH
Actions taken must be documented in the risk
assessment form including date of completion.
A MEDIUM risk requires a planned approached to
controlling the hazard and applies temporary
5 – 14 MEDIUM measure if required. Actions taken must be
documented on the risk assessment form including
date for completion
A risk identified as LOW may be considered as
acceptable and future reduction may not be
1–4 LOW necessary. However, if the risk can be resolved
quickly and efficiently, control measured should be
implemented and recorded.
6.5.4 Control Measures
i. Appropriate control measures consistent with the significant ranking shall be developed :for all
significant hazards/ aspects identified.
ii. The existing control measures shall be identified and evaluated whether these are adequate to
prevent or reduce the environmental impacts and safety risks. If these were considered not
adequate i.e. Significant activity/ hazard/ aspect, additional control measures would then have
to be considered.
iii. These control measures shall be based on the following hierarchy of controls:
a) Elimination
b) Substitution
c) Engineering controls
d) Administration controls
e) Personal Protective Equipment (PPE)
Engineering design is the most preferred option with PPE being the last resort.
iv. Additional resources wherever and whenever available should be allocated to activity/ hazard/
aspect of acceptable risk-impact to implement further controls to keep risk-impact levels to a
minimum.

6.5.5 Documentation
i. All Risk-Impact assessments for contractors’ activities have to be recorded using the
HIRARC/ Corporate TRA/ JHA. Contractors must first form a team to conduct the
identification of the hazards/ aspects and assessment of the corresponding risks/ impacts.
This team should consist of management and engineering staff together with site supervisory
and EHS staff.
ii. After the formulation of the risk-impact assessment on the prescribed form, the Contractors’
PM/HOD of the project will approve the risk-impact assessment and submit to Tialoc
Document Control.
iii. Tialoc Document Controller will send the HIRARC/ Corporate TRA/ JHA Forms to the
respective Tialoc system engineer/ supervisor and EHS Department for review.
iv. Any major comments from the respective Departments will be sent back to the contractors for
re-assessment of their activities and re-submission
v. After the review with no comment on the assessment, the contractor will proceed to prepare
the HIRARC/ Corporate TRA/ JHA with all comments (major or minor) incorporated for
approval of the assessment.
vi. Approval of the HIRARC/ Corporate TRA/ JHA will be from Tialoc PM or HOD.
vii. Note: For projects where a different hazard identification, risk assessment and risk control format
are required by the client or project, for example JHA, then the required format would be
established instead of HIRARC/ Corporate TRA.
 7.0 Records :
7.1 ER-05-01 HIRARC
7.2 EP-05-04 PPE (PCM)
7.3 EP-09-02 Procedure & Work Instruction

Revision Histor y Approval

Retention
Rev Change Effective Prepared Checked Approved Period
By
No Description date by by by
00 New Issue 08 /05 /15 MR Nam Percy Mr. Chen 3 yrs
Azid/ Yalis /
e
Leo h/ Perc y
Sig
n
Name
01 Fine-tuned based 15/09/20 MR Sign Chitra.A Yalis SJ Chen 3 yrs
on ISO 45001 Date
requirements
Name
Sign
Date
Name
Sign
Date
 ppendix
:
1

ENVIRONMENTAL, SAFETY & HEALTH HAZARD IDENTIFICATION CHECKLIST

1. Hazard identification
The purpose of hazard identification is to highlight the critical operations of tasks, that is,
those tasks posing significant risks to the health and safety of employees as well as
highlighting those hazards pertaining to certain equipment due to energy sources, working
conditions or activities performed. Hazards can be divided into three main groups, health
hazards, safety hazards, and environmental hazards.
2. Health hazards
An occupational health hazard is any agent that can cause illness to an individual. A
health hazard may produce serious and immediate (acute) affects, or may cause long-
term (chronic) problems. All or part of the body may be affected. Someone with an
occupational illness may not recognize the symptoms immediately. For example, noise-
induced hearing loss is often difficult for the affected individual to detect until it is well
advanced. Health hazards include chemicals (such as battery acid and solvents),
biological hazards (such as bacteria, viruses, dusts and molds), physical agents (energy
sources strong enough to harm the body, such as electric currents, heat, light, vibration,
noise and radiation) and work design (ergonomic) hazards
3. Safety hazards
A safety hazard is any force strong enough to cause injury, or damage to property. An
injury caused by a safety hazard is usually obvious. For example, a worker may be badly
cut. Safety hazards cause harm when workplace controls are not adequate. Some
examples of safety hazards include, but are not limited to -
i. Slipping/tripping hazards (such as wires run across floors);
ii. Fire hazards (from flammable materials);
iii. Moving parts of machinery, tools and equipment (such as pinch and nip points);
iv. Work at height (such as work done on scaffolds);
v. Ejection of material (such as from moulding);
vi. Pressure systems (such as steam boilers and pipes);
vii. Vehicles (such as forklifts and trucks);
viii. Lifting and other manual handling operations; and
ix. Working alone.

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 4. Environmental hazards
:

An environmental hazard is a release to the environment that may cause harm or

deleterious effects. An environmental release may not be obvious. For example, a worker
who drains a glycol system and releases the liquid to a storm sewer may not be aware, of
the effect on the environment. Environmental hazards cause harm when controls and work
procedures are not followed.

HAZARDS/ASPECTS IDENTIFICATION PROCESS

o Select the operation or job to be assessed,

o Breakdown the operation or job into constituent tasks,
o Identify the hazards/aspects associated with each task
o Determine the current hazard/aspect controls.

Examples of such Hazards include, but are not limited to:

- Falling from height
- Struck by falling objects
- Struck by/ against
- Caught in-between
- Collapse of temp structures
- Fire
- Explosion
- Electrical
- Noise
- Vibration
- Chemical
- Temperature
- Biological
- Work related stresses
- Ergonomics
- Confined spaces

Examples of such Aspects include, but are not limited to:

- Air emission
- Odor emission
- Solid waste discharge
- Liquid waste discharge
- Wastewater discharge
- Stormwater discharge
- Noise
- Soil erosion
- Vector & pest

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- Chemical
- Resource consumption
- Poor housekeeping :

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Examples of Risk/ Environmental Impacts include, but are not limited to:
:
 Physical/ bodily injuries
 Ill-health
 Injury to person
 Electrocution
 Damage to property
 Water Pollution
 Land Pollution
 Air Pollution
 Resource Depletion
 Noise Pollution

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