Process Document

AFCONS - O - 2.2 / 21- 46

Environment Health Safety & Management

Preparation of HSE Plan
(Version 1.0)

Prepared by: Copy No. Date of Reviewed by Approved by: Issued by:
Issue:
NISANTH THULASIDAS REJI Santhosh S NISANTH
General Manager 15/06/2021 AGM MD/CEO THULASIDAS
HSE General Manager
HSE
Preparation of HSE Plan
Environment Health Safety & Management

Table of Content

1 INTRODUCTION..........................................................................................................................................2

1.1 SCOPE.......................................................................................................................................................2
1.2 ROLES.......................................................................................................................................................2
1.3 DICTIONARY OF TERMS AND ACRONYMS................................................................................................2
1.4 REFERENCES.............................................................................................................................................3
1.4.1 Policies.....................................................................................................................................................3
1.4.2 Associated Processes...............................................................................................................................3
1.4.3 Templates & Checklists............................................................................................................................3
1.4.4 Training....................................................................................................................................................3
1.5 ENQUIRIES................................................................................................................................................3

2 PROCESS.......................................................................................................................................................4

2.1 PROCESS MAP...........................................................................................................................................4

2.2 ENTRY CRITERIA......................................................................................................................................5
2.3 Activities..................................................................................................................................................5

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Preparation of HSE Plan
Environment Health Safety & Management

1 Introduction
1.1 Scope
The purpose of the whole HSE plan preparation is listed as follows:

 Identification of the environmental aspects and associated impacts of its activities

& services
 Identification of the occupational health and safety hazards and associated risks
of its activities & services
 Evaluation of impacts for determination of significant environmental aspects
 Evaluation of risks for determination of not acceptable occupational health and
safety risks To document the above mentioned impacts, aspects, risks and
hazards
 To keep the information up-to-date
 To consider the significant environmental aspects and occupational health and
safety risks, in the designed and implemented Integrated HSE Management
System

1.2 Roles
Position Responsibilities
 Preparing HSE plan
 Designating individual roles and responsibilities
 Drafting subcontractor’s guidelines
 Listing of project activities
Site/Project In-
 Conducting IER & IOHSR
charge
 Forming site HSE committee
 Identifying training needs and imparting training
 Implementing relevant OCPs and monitoring
 Drafting labour welfare guidelines, EPAP
 Preparing HSE plan
 Drafting subcontractor’s guidelines
 Listing of project activities
 Conducting IER & IOHSR
Site/Officer/HSE
 Identifying training needs and imparting training
 Implementing relevant OCPs and monitoring
 Drafting labour welfare guidelines, EPAP
 Conducting HSE Walk

1.3 Dictionary of Terms and Acronyms

IER Initial Environment Review
IOHSR Initial Occupational Health & Safety Review
EPAP Emergency Preparedness Action Plan
PIC Site/Project In-charge

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Preparation of HSE Plan
Environment Health Safety & Management

1.4 References

1.4.1 Policies
 Company’s, Environment Health Safety Policy

1.4.2 Associated Processes

 All OCP’s, Process No. AFCONS- O - 2.2 / 19 – 01 to 45
 AFCONS-O-2.2/19–04-20 Project Closeout
 AFCONS-O-2.2/19–46-10 Risk Review

1.4.3 Templates & Checklists

 A-2.2/19–46-01 Sample HSE Plan
 A-2.2/19–46-02 Format for Tool box talk
 A-2.2/19–46-03 Format for HSE Walk down
 A-2.2/19–46-04 Format for Work Stoppage Notification
 A-2.2/19–46-05 Format for Complete Demobilization of Project
 A-2.2/19-46-06 Format for Meeting Attendance Sheet.

1.4.4 Training
Please refer to the training module no. A-2.2/19-51-01

1.5 Enquiries
In case of any clarification, please e-mail to the following:

Email Id ashish.damle@afcons.com

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 Preparation of HSE Plan
Environment Health Safety & Management

2 Process
2.1 Process Map

START

PIC prepares HSE plan and A-2.2/19-46-01

Regional Site/Officer/HSE Sample HSE Plan
approves the Plan

PIC designates individual

roles and responsibilities

PIC drafts subcontractor’s

guidelines as per HSE policy

Listing of project activities as

per the scope of work

Conducting IER & IOHSR

Formation of site HSE

committee for effective
implementation and
monitoring of HSE plan

Identification of training needs

and imparting training

A-2.2/19-46-03 Implementation of relevant A-2.2/19-46-02

Format for HSE Walkdown OCPs and monitoring Format for Tool Box Talk

Drafting labour welfare A-2.2/19-46-04

guidelines, EPAP etc. Format for Work Stoppage
Notification

Demobilization of the Project A-2.2/19-46-05

Format for Complete
Demobilization of Project

END

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Preparation of HSE Plan
Environment Health Safety & Management

2.2 Entry Criteria

 Commencement of a Project / Office

2.3 Activities
 PIC, in consultation with the Site/Officer/HSE, shall define objective, purpose and scope of
the HSE plan for the project and Regional Site/Officer/HSE shall review and approve the
HSE plan. If contractually required, the HSE plan shall be submitted to Client also.

Annexure 01 Sample HSE Plan

 HSE plan shall designate roles and responsibilities to all concerned individuals at site with
respect to HSE policy

 PIC, in consultation with the Site/Officer/HSE, shall draft sub-contractor’s guidelines as per
QHSE policy

 HSE plan shall in details list down all the activities at the site as per the scope of work

 HSE plan shall identify all the aspects/impacts related to environment and hazards / risks
pertaining to OHS as per AFCONS-O-2.2/19-47

 PIC shall form an on-site HSE committee as per Section 38 of BOCW ACT 1996, for
effective implementation and monitoring of HSE plan

 PIC, in consultation with the Site/Officer/HSE, identify the training needs and impart
trainings pertaining to effective HSEMS implementation

 PIC, in consultation with the Site/Officer/HSE, shall identify site related OCPs and
Implement and monitor the same

 PIC, in consultation with the Site/Officer/HSE, shall draft labour welfare guidelines, EPAP
and address conditions requiring special attention

 PIC and Site/Officer/HSE shall ensure that the work cannot be commenced until and
unless an issued work stoppage notification is closed by submitting / fulfilling the HSE
requirements as per the notification.

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