Motherson Automotive Technologies & Engineering

SUPPLIER HEALTH CHECK SHEET

Supplier's Name:
Address :

Tel No./Fax No. :

Evaluated by :

Audit Date :

Supplier Representative: -

MCO-PUR-CK-01, ,Issue -1 , Rev -10, Rev date -25.04.2019

 To be completed by the auditor
Sub Max. Actual
S. No. S.No. Audit Elements Description of Audit Activity Score Score Observations

Previous 3 months record verified

1.1 Check for Previous three months performance rating 8 8

1.2 Check Customer, inhouse PPM Target vs Actual 8 8 PPM target verified and ahers to target

1.3 Verify is there any line disruptions at customer end, if yes check action plan 8 8 In audit period no any customer line has disrupted due to shortage or any
1 Quality objective is available other issues

1.4 Target define for customer complaint in number and action plan is available 8 8 Target has defined for customer complaint. KPI monitoring
in case of not achiving target Sheet(EE/MR/DOC/09)

1.5 Check internal Audit plan Vs Actual adherence 8 8 Internal Audit plan Checked its adhers 100% to the requierment.

1.6 Verifiy Warranty PPM Target vs Actual 8 No any wearranty concern reported

1.7 Verify supplier PPM & Rating target Vs actual 8 6 Verified Supplier PPM rating , Verified target

2.1 Availablity of Procedure & documents for Handling Customer complaint 8 8 Customer complaint handeling procedure is in place(EE/PFD/04)

2.2 CFT matrix is available to handling the customer issues 8 8 CFT Matrix is documented.

Concerete action action plan available for repeated issue highligted by

2.3 customer and top management is reviwed the complaint in DWM to 8 8 Concrete Action plan is available for repeated issues , and DWM is available.
monitored the status

2.4 Availability of customer complaints log book and complaint is being 8 8 Customer Complaint logbook is available , and verified (QA/F/03)
recorded in log sheet

2.5 Customer complaints being attended on time and resolved as per agreed 8 8 Customer complaints being attended on time
timeline, no delay in submitting action plan
customer complaints being analyzed , corrective action records verified and
found satisfactory . Corrective actions are implemented in shop floor
Analysis of
2 customer
2.6 complaint Customer complaints being analyzed and corrective actions implemented 8 6
on shopfloor

2.7 Actions plan submitted to customer in the their specific formats 8 8 Actions plans are submitted in customer specific format.

2.8 Action plan is available for all the complaint which is highligted by customer 8 8 Yes action plan is available and records verified.

2.90 All concerned employees including operator and inspector are aware about 8 8 Latest Quality issues are highlighted through quality alerts
the latest quality issue highligted by customer

2.10 Are actions being deployed horizontally? 8 6 The actions which are applicable to deploy horizontally are , deployed
horizontally

2.11 Are all documents updated after corrective eg. FMEA, CP,SOP, PDI etc 8 8 all documents are linked . So they are upted after corrective action deployed.

3.1 Availablity of procedure & documents for New Product Development in 8 8 all APQP documents are avaliable (EE/PFD/10)
ref. of APQP Guidelines

3.2 Preparation of APQP matrix and Time Plan review , training to all concerned 8 8 Multi-disciplinary compentancy Matrix is availabe , Trainig given , records
for the subject. verified.

3.3 Availablity of FMEA Procedure / WI and the support Training to all 8 6 FMEA - DFMEA & PFMEA available , (QA/F/25)
concerned
3 New Product
Development
Feasibility , Costing , Feedback , Specs. Meeting to be used / Amended as
3.4 per the customer requirment if any 8 8 As per customer requiement documents are amended & implied effectively

3.5 Introduction and Implementation of TGR / TGW Formats 8 8 TGR/TGW sheets are available (ENGG/FM/12)

3.6 Effectiveness monitoring for the Systems & actions implemented 8 6 Effectiveness monitoring for system & actions are implemented

4.1 Availablity of procedure & documents for Production planning & control 8 8 Procedures available (EE/PFD/09) and documents verified

4 4.2 Production Preparartion of Production plan for the month based upon customer 8 8 Production plans avalable and stocks are tracked through ERP (SAP) system
preparation schedules, Stocks at various stages (WIP & FG) & New product launch

4.3 Review & Monitoring of Production plan & and action taken if any Gap 8 8 Production plan reviewed . Action records verified.

5.1 Availablity of procedure & documents for Regulation of Initial Production 8 8 Pilot lot control methodologies are defined and Documents are available.
Control

5.2 Introduction of Initial Production control tag and implementation of it 8 8 Intial production parts are identified through customer specific requierments,
Regulation for Barcode are available with the details for date and lot control .
5 initial production
control
5.3 Review and Monitor IPP supply status (Inhouse & at Customer end) 8 8 Monitored & reviwed

5.4 Intial Production control termination criteria adherence 8 6 Initial production control termination criteria are customer specific

6.1 Availablity of procedure & documents for 4 M Change Management 8 8 4M change documentation are available

Preparation & Implementation of Planned and Unplanned changes matrix in

6.2 ref, of 4M category 8 7 Changes implemented in planned manner

Change Availability and Display of 4-M change Management Board at the central
6 6.3 8 7 Daily prodution board is available where changes are displayed
6 6.3 8 7 Daily prodution board is available where changes are displayed
management location.

Visual Display and implemetation of 4-M change Management check sheet

6.4 8 7 Cheksheets are available
at the stations

Review of the monthly summary for all the 4M Changes and plan of actions
6.5 8 6 4M changes recorded and summriesed
accordingly

Availablity of procedure for Control and Management of Documents and

7.1 8 8 Document Control procedure is available. (EE/PFD/05)
Data Control

Standards Availablity & Implementation of Coherance Plan for all document

7 7.2 Management CP/WI/PFD/PIS 8 8 Procedure Available(EE/PFD/05)

Prepare the Master list of all documents with Retention period and
7.3 Retention location. 8 8 Master List of Documents verified(MR/List/02)

Availablity of procedure for Education & Training at all concerend

8.1 department 8 8 Training Procedures are available (EE/PFD/01)

8.2 Availablity of Competency Matrix for Staff & Skill Matrix for Staff Operator 8 8 Skill matrix verified

8 Education and
8.3 Training Availablity & implementation of TNI ,Training calender 8 8 Training calender available, Training records Verified(HR/F/13)

8.4 Availablity of Training room and Training Module with respect to Topic 8 8 Training room available

8.5 Monitor & Review the Training Effectiveness with all records 8 8 Training effectiveness records verified.

9.1 Availablity of procedure for Internal Quality Systems Audits 8 8 Internal Audit procedure available(EE/PFD/07)

Quality Audit and Availablity & Implementation of Internal Quality System Audit plan,Product
9 9.2 Process 8 8 All internal audit plan available
& Process Audit Plan
Verification

9.3 Closure availabliity against audit observations 8 8 NCR report is available

10.1 Availablity of procedure for Supplier Selection,Performance Monitoring & 8 8 Procrdure is available and verified.(EE/PFD/08)
Supplier Audit

10 10.2 Supplier Control Availablity & Review of approved Supplier list 8 8 Approved supplier list is available (EE/List/01)

10.3 Monitoring of Supplier Compliant & closure 8 8 Supplier Monitoring Sheet is available.

11.1 Availablity of Procedure & documents for Handling Abnormality in Quality 8 8 Non conforming product handeling procedure is available(EE/PFD/
(Customer , Internal & Supplier)

11.2 Availablity of Rework Procedure /Work Instruction & Monitoring 8 8 Rework & repair matrix is available, Rework SOP's are availabe(PRD/F/011)

Identification of Separate areas for Rejection and Rework in house , with

11.3 8 8 Red bins are availabl, separate quarantine area defined.
proper Display and Identification systems

Handling Listing & display of Abnormal Situaltion and the reaction plan & awareness
11 11.4 Abnormality in to operator 8 8 Defeacts gallery displayed abnormal situevation known to operator
Quality
Do you prevent recurrence of issues by analysing cause of occurring defect
11.5 based on process investigation result such as 5-why analysis? (Customer , 8 8 records of problem solving available 8D records verified (Q/F/06)
Internal & Supplier)

Do you reflect corrective action to improvement of process control and Yes Corrective actions are refelected process control and standard review
11.6 8 8
review of standards? planned

After corrective action are taken, do you conduct on-site check up and
11.7 8 8 After corrective action on site verification done through process audit
evaluate the effectiveness? And horizontal deployment.

12.1 Preparation of procedure & documents for 5S Management 8 8 5S methodologies are deployed throughout orgnizations .

Do you keep store material, work-in-process, finished products, inventory

12.2 and container at appropriate storage prevented from dust, lust, scratch, 8 8 Storagwe area defined and all requierments verified.
deformation and rainwater?

12.3 Do you control material, work-in-process and finished product by 8 8 yes

designated location, volume and standard using visual control?
12 5'S Management
Do you implement inspection or critical operation under the properly critical operation under the properly controlled environment are carried out ,
12.4 controlled environment luminance 8 8
/temperature/humidity/vibration/noise/work table, etc.)? Luminance ,temprature, humidity checked and recorded.

12.5 Do you keep condition of production equipment's, jigs and tools properly? 8 8 seprate racks are defined for jigs and fixture

Do you keep condition of inspection equipment's properly to ensure Inspection instument controlled as per defined and dedicaited locations are
12.6 accuracy? 8 8 available

13.1 Availablity of Procedure & documents for Equipment Management 8 8 instruement Management vefied List od instruement is available(QA/F/87)

13.2 Availablity & Imlementation of Preventive Maintenance Plan for Tool , Die , 8 7 Tool maintance plan verified and records are available Tool Maintainance
Jigs & Fixture ,Equipments . plan(EEP/M 03)
Equipment /
13 13.3 Inspection Availablity & Imlementation of Tool History Card 8 8 Tool history card available
Equipment
Management
13.4 Availablity & Monitiroing of calibration plan for all factory Equipment / 8 8 Calibartion Plan Available & records verified(QA/F/15)
Instrument

13.5 Do you confirm regularly the function of Pokayoke, automated stop and 8 8 Verified through L1 maintance
alarm? Are records of maintenance kept?

Do you use easy expression (visualizer, onomatopoeia ,etc.) for operation

14.1 instructions? So that operator can easily understand process and critical 8 6 Visual standards defined by considering product and customer requierments
points.

Do you keep operation instructions on the accessible place and post

14 14.2 Implementation of important quality points and critical operation points on the place where 8 8 SOP's are acesssilble ,and understandable to all operators.
Standard operators can see it easily?

Do you regularly monitored that each operator operates according to the

14.3 8 8 Yes , its monitored regaularly.
operation instructions？
 14.4 Is it possible to judge OK/NG specifically by each check sheet (of daily 8 8 yes its possible to make decscionby each chek sheet and SOP's
equipment check, quality control report, etc.) you use?

15.1 Prepare & implementation of Procedure for Product management. 8 8 Procedure is Availble , ERP system available (SAP ) available

Do you keep first-in first-out of finished products and work-in-process

15.2 8 8 FIFO implemented and followed.
(material, reserve parts） by using identification tag or lot indication?

Do you control follows production history by product lot numbers?

15.3 -production date; -production volume; -shipping date 8 8 yes date stickers are available
Product
15 Management
15.4 Do you control identification of similar parts separately? 8 8 Yes similar parts identified by different part number
 15.5 Do you control identification of non-confirming parts and parts on hold. Do 8 8 Quarantine area defined ,and parts are stored sepratly
you store them separately?

Regarding repaired non-confirming parts and parts on hold to re-use, do

15.6 8 8 Rework record kept
you define responsibility to implement? Are repair record kept?　

16.1 Availablity of customer approved Packaging standards 8 8 Packaging approvals are available.

Handling
16 16.2 Management Availabity of Storage facility for (WIP/RM/FG) items 8 8 Storage department is available

16.3 Availablity of Bin maintenance standard 8 8 red bin system available.

Do you have Special checks/Inspection for Maru A parameters of Maru A

17.1 part are available . 8 8 Special cheksheets are available , SOP's are implemented.

17 17.2 Critical parts Do you have Identification of Maru A Process/Operator on Shop Floor. 8 8 identification is available and traced
Management

17.3 Do you keep the repair history when repairing & using Maru A items 8 NA

18.1 Does the supplier has all inspection instruments required as per drawing 8 8 All inspection instruement are available
requirements

18 18.2 Adequate Testing Does the supplier has all Testing Equipments/Rigs required as per drawing 8 6 Major instruemnt are available
Facility requirements

18.3 Does the Supplier has trained manpower to operate these inspection and 8 8 compentancy matrix checked and verified.
testing instruments

19.1 Availablity of procedure for Process Audit 8 8 Procedure for process audit available (EE/PFD/07)

19.2 Prepare & Release Process Audit plan 8 8 Process audit plan verified (QA/F/10)
19 Process Audit
19.3 Conduct Process Audit as per plan and prepare action plan against 8 8 Cheksheets are available(QA/F/50)
Observations raised during Audit

19.4 Effectiveness check of Countermeasures decided against observations 8 8 corrective actions records are verified and found satisfactory

MCO-PUR-CK-01, ,Issue -1 , Rev -10, Rev date -25.04.2019

 Audit Score
Audit Elements Weighted % Achieved of GENERAL OBSERVATIONS / IMPRESSIONS
Demerits Points Critical Points Achieved Score Individua
Points Elements

1 Quality objective 56 0 C 46 82.1%

2 Analysis of customer complaint 88 0 C 84 95.5%

3 New Product Development 48 0 C 44 91.7%

4 Production preparation 24 24 100.0%

5
Regulation for 32 30 93.8%
initial production control

6 Changing management 40 0 C 35 87.5%

7 Standards Management 24 24 100.0%

8 Education and Training 40 0 C 40 100.0%

9 Quality Audit and Process Verification 24 24 100.0%

10 Supplier Control 24 24 100.0%

11 Handling Abnormality in Quality 56 56 100.0%

12 5'S Management 48 48 100.0%

13 Equipment / Inspection Equipment Manage 40 39 97.5%

14 Implementation of Standard 32 30 93.8%

15 Product Management 48 48 100.0%

16 Handling Management 24 24 100.0%

17 Critical parts Management 24 16 66.7%

18 Adequate Testing Facility 24 22 91.7%

19 Process Audit 32 32 100.0%

Sum of Sum Achieved Overall Audit

Weighted Points 728 Demerits 0 Score 690 Result in %

Final Result Total Score (Demerits +Achieved Score) 690 94.78

Trend of Individual Audit Element

% Achieved of Individua Elements

Quality objective
Process Audit Analysis of customer complaint
82.1%
100.0% 95.5%
Adequate Testing Facility New Product Development
91.7%

Critical parts Management Production preparation

66.7% 100.0%

Regulation for
Handling Management initial production control
100.0%

100.0%
93.8%
100.0%

Product Management Changing management

91.7% 87.5%

Implementation of Standard Standards Management

100.0%
100.0%

97.5%
Equipment / Inspection Equipment Management 100.0% Education and Training
100.0%
5'S Management Quality Audit and Process Verification
Handling Abnormality in Quality Supplier Control

100.0%

93.8%
Note:
1) Critical points with low score i.e. ('50%' Points) : for Change management,Analysis of customer complaint and Quality objective -10 point & for other
-5 point Demerit from total score
2) Simplified explanation of each level
-'8' = Meet The Compliance
-'4' =OFI (Observation for improvement)
-'2' =Minor NC
-'0' =Major NC
-'8' =NA
 Criteria for Supplier selection
Rank Audit Score Complaince (%)
D < 50
C > 50 < 70
B > 70 < 90
A > 90
Audit Conclusion & Comments
Description of
Rank Remark
Classification
No new parts Dev. / RFQ nomination till the time of
Quality not capable improvement of Rating & system.In case supplier will
and start not improve rating then ,supplier will De-active in
improvement Empro. Alternate supplier also required to run the
activity, inform to line or COO Approval required in case of mono poly
customer incase of supplier.
customer directed upgradation actvity will be intiate at supplier end
reinstate at least Grade -C
Defining immediate actions with in 15 to 20 Days, No
Quality not capable new parts nomination /RFQ also , Realisation of the
and Identified as
Critical supplier
improvement/ investment Programme, upgradation
actvity will be intiate at supplier end reinstate at least
Grade -B
Quality capable Continious Improvement plan needs to be submit
with condition with in 15 Days.
Supplier Quality Continious Improvement plan needs to be submit
capable with in 15 Days.
MCO-PUR-CK-01, ,Issue -1 , Rev -10, Rev date -25.04.2019
 To be completed by the Auditee
S.No.
Root cause analysis Corrective Action Date Responsibility
Re -Evaluation If
( ≥ 2 Point) Required

MCO-PUR-CK-01, ,Issue -1 , Rev -10, Rev date -25.04.2019