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Annexure I : Job Description Template

Basic Details: Fill the required information about business, unit, location, position, reports to position and date of updation
of JD

Business

Unit

Location
Reports to:
Poornata Position Number
Poornata Position
of the job
Number
Reports to: Plant Logistics Head/
Poornata Position Title of
INC Road Operations Poornata Position Head Road
the job
Title Operations
Reports to:
Function CMD - Logistics
Function
Reports to:
Department
Department
Designation of the Designation of the
Employee Manager
Date of writing/updation of
JD

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Annexure I : Job Description Template

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1) Job Purpose: Write the purpose for which the job exists (in 2-3 lines)
Align despatch and plan maximized plant output in shortest time through road by ensuring vehicle
availability to meet requirements of each sector / segment

2) Dimensions: Mention quantitative or qualitative parameters that are relevant for the job and provide a better
understanding of the scope and scale of the job.

Dispatch volume (25%)

Logistics cost (25%)

Number of vendors (20%)

Orders / Day (10%)

Cement and Clinker (10%)

Bulk and Bag (10%)

3) Job Context & Major Challenges: Write the specific aspects of the job that provide a challenge (internal and
external) to the jobholder in the context of the Business/Unit/Function/Department/Section

UltraTech Cement is the largest cement manufacturer in India with an installed capacity of about
116 million tonnes. The company has production facilities in 50+ locations spread across the
country and has plans to grow further through acquisition and green field expansion. The
UltraTech brand occupies a premium position with a market capitalization of 1.5 lakh+ crores. The
Indian cement industry has a capacity of 545 million tonnes and a supply demand gap putting
pressure of prices due to excess capacity. The market has strong regional players in each Zone
and has strong brand competition.

Supply chain is extremely critical in ensuring the delivery of cement from the manufacturing
locations to the consumption centers. Further, cement is a distribution intensive product with
focus in cement movement being on high volumes and low distribution cost. Logistics function
plays a key differentiator role through its distribution network and the focus has been on creating
continuous value and service differentiation at each stage right from planning to delivery. The
nature of cement consumption in urban locations is quite different from the nature of cement
consumption in rural locations which calls for differentiated supply chain strategies to serve
urban and rural customers. Keeping these factors in mind, having an agile and responsive supply
chain is absolutely essential for attaining industry leadership.

An effective Vendor Management ensures an alignment of different categories of service

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Annexure I : Job Description Template

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3) Job Context & Major Challenges: Write the specific aspects of the job that provide a challenge (internal and
external) to the jobholder in the context of the Business/Unit/Function/Department/Section

providers to satisfy both internal and external customers, building relationship with Railways for
long term policies and improving loading / unloading infrastructure. It is vital to focus on multiple
variables like cost of delivery, mode of delivery, expected service level, protecting quality, creating
facilities, use of technology, lot size, lead time, inventory management and optimal handling
operations.

The major challenges include serving diversified customers across India, managing complex
supply chain and maintaining strong customer interface by ensuring “On time in full supplies” to
the customers at optimum cost.

4) Key Result Areas: Write the key results expected from the job and the supporting actions for each of these key
result areas (For a majority of jobs typically there could be 4- 7 key result areas)

Key Result Areas Supporting Actions

• Ensure Allocation of orders to transporters through vendor portal and
get visibility of order acceptance from vendor for dispatch planning;
align road dispatches/forecast on shift to shift basis
• Track STO movements for plant
• Monitor and review Logistics MIS on daily, weekly, fortnightly and
DISTRIBUTION & monthly basis on various dispatch performance indicators for all
DISPATCH Plants , and discuss with respective PLHs/ head Operations
PLANNING ● On daily basis manage fleet requirement and priority movement,
share of fleet efficiencies & reasons for variance, and monitor truck
yard management system at the plant
● Evaluate infrastructure available for truck loading with type and
allocate a loading time window sector wise depending upon transit
time and other barriers
• Conduct route mapping, find out alternative routes and freight and
create a database w.r.t. toll master and availability of fleet (sector
wise) for plant
COST • Based upon market survey, prevailing market primary freight, provide
MANAGEMENT inputs w.r.t. PER TON PER KM (PT / KM) analysis and further analysis
wherever there is a large variation
• Gather market intelligence w.r.t. sectoral availability of fleet, freight
trends of peer units, that may impact availability & cost

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Annexure I : Job Description Template

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CROSS • Interface with marketing team to understand depot wise/segment
FUNCTIONAL wise priorities w.r.t plant
COLLABORATION • Collaborate & coordinate with Manufacturing for Packer Planning
VENDOR • Conduct Driver engagement activities at plant
MANAGEMENT • Resolve disputes w.r.t. freight payments, claims etc. with Accounts
• Ensure and optimise deployment of fleets by performance tracking,
ASSET
fleet efficiencies by usage of GPS
UTILIZATION
• Ensure vendor efficiency through better asset utilization
• Conduct safety trainings at plant and ensure work in alignment with
TRANSPORT
transport safety committee
SAFETY
• Implement road safety standard inside Plant and Yard

5) Job Purpose of Direct Reports: Describe the job purpose of the direct report/s to the job (in 2-3 lines for each
report)
NA

6) Relationships: Describe the nature and purpose of most important contacts or relationship (except superior/team
members) with individuals, departments, organizations inside and outside of the organization, that job is required to interact
with in order to deliver the job objectives
Relationship Type Frequency Nature
Internal

External

7) Organizational Relationships: Provide the structure for a level above and below the position for which this job
description is written. Use position titles in the structured and indicate all the reports of the position.

SIGN-OFF: Provide the name of the Manager and the jobholder. Signature needed for the hard copy of the JD. Hard copy to
be maintained in the organizational record.
Job Holder Reports to – Manager

Name

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Annexure I : Job Description Template

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Signature
(needed for
the hard copy)

HayGroup Job Description Template 2017