“RAMADHAN DISCOVERY”

CAMPAIGN
2011
DATE:
6 JUNE 2011

JOINTLY ORGANISED BY:

MOSQUE ADMINISTRATION UNIT
&
RAKAN MASJID
UNIVERSITI TEKNOLOGI PETRONAS

PROPOSAL:
SOUVENIR, FOOD AND BEVERAGES

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TABLE OF CONTENTS

1.0 Introduction………………………………………………………. 3

2.0 Objectives………………………………………………………… 4

3.0 Organization Chart……………..………………………………... 5

3.1 Profile of Committee Members……………………………… 6-8

4.0 Job Description………………………………………………….. 9-11

5.0 Budget…………………………………………………………….. 12

6.0 Conclusion…………………………………………………………13

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1.0 Introduction

Souvenir, Food and Beverages department (SFnB) is one of the supportive departments that play
roles to realizing the objectives of “Ramadhan Discovery” Campaign 2011 successfully
achieved. This department was needed to take care on the preparation of souvenir, food,
beverage, prize, committee’s t-shirt and certificate as these stuffs were importantly needed to run
up this campaign smoothly.

It is our responsibilities to prepare the souvenirs for VIPs and sponsor companies. Besides, we
also need to focus on preparing foods and beverages for every events and activities that will be
organized in “Ramadhan Discovery” Campaign 2011. Prizes for the winner in the activities and
competition that held in this campaign were also necessary to be provided by us. Preparing the
certificates for participants and committee are also included in our job scope.

In this department, we have eight members; four male and four female and each member
basically has their own tasks which has been distributed during our earliest meeting before. We
have allocated a person in charge for every department to make all the works run smoothly.

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2.0 Objectives

As the souvenir, food, and beverage department we have listed some objectives to be
accomplished and act as our guideline to complete our tasks perfectly.

I. Preparing the souvenir for the officiator including its design and production.
II. To prepare good, halal and healthy foods and beverages.
III. To make sure the food and beverages is on time and minimize the used of money.
IV. Completing the tasks given according to the given time in order to help the event run
efficiently.
V. To work attentively and proficiently towards the achievement of the campaign

3.0 Organization Chart

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 ADVISOR
Ustaz Rahmat Bin Abu Seman
3.1 THE PROFILE OF COMMITTEE MEMBERS

Head of Department

Name SUPERVISOR
Muhammad Fadhil Bin Abd Razak
MUHAMMAD AZZAM BIN RAZALI
IC 920929-14-5789

Programme Civil Engineering

Year 1st (2nd semester) HEAD

MUHAMMAD FADHIL BIN ABD RAZAK
Contact Number 013-4395345 MOHAMED ROSLI (

E-mail iceflame02@gmail.com

ASSISTANT HEAD
NOR ADIERA AMIZ BINTI ABDUL MUTALIB
Assistant Head of Department

Name Nor Adiera Amiz Binti Abdul Mutalib

IC 911205-06-5068

Programme Chemical Engineering

SECRETARY TREASURER
nd
Year (1st semester)
NUR AMANINA2 BINTI SA'ARI MUHAMMAD RAHISHAN BIN RAMLEE
Contact Number 013-5180501

E-mail adieraamz@gmail.com
SOUVENIR BEVERAGES

FOOD

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Department Secretary

Name Nur Amanina Binti Sa'ari

IC 931123-03-5752

Programme Petroleum Engineering

Year Foundation (2nd semester)

Contact Number 013-6464498

Email amaninasaari@gmail.com

Department Treasurer

Name Muhammad Rahishan Bin Ramlee

IC 920612-08-5503

Programme Electrical & Electronics Engineering

Year 1st (2nd semester)

Contact Number 013-5964600

E-mail m.rahishan92@gmail.com

Committees

Name Muhammad Faris Bin Ishak

IC 920719-05-5443

Programme Chemical Engineering

Year 1st (2nd semester)

Contact Number 017-2933534

E-mail no168.92@gmail.com

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Name Ali Bin Akram

IC 920224-14-5287

Programme Civil Engineering

Year 1st (2nd semester)

Contact Number 013-5820601

E-mail aliakram92@gmail.com

Name Nur Atika Binti Mohd Rohani

IC 881011-01-6810

Programme Civil Engineering

Year 3rd ( 1st semester)

Contact Number 013-3402995

E-mail qaseh99@gmail.com

Name Fatin Nornabilah Binti Idris

IC 901024-01-6882

Programme Civil Engineering

Year 3rd ( 1st semester)

Contact Number 013-7459193

E-mail fahla24@gmail.com

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4.0 Job description

Position Job description

Head  Manage and organize the department

 Supervise the progress of each given task to the
committee
 Provide help and guidance to the committee
members
 Organize department meetings and gatherings
 Attend the High Committee meetings with other
fellow head and assistant head from every
department
 Report the department progress to the High
Committee
 Give out orders to the committee relevant to their job
description

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Assistant Head  Assist the Head of Department regarding works and
tasks
 Serve the Head as an assistant
 Supervise the tasks of every unit
 Provide advices to the Head and other department
members
 Give out orders to members based on Head
department specification
 Inform the Head about the progress of the
department
 Attending the High Committee meeting with other
fellow head and assistant from other department
 Act orderly if the Head is not around

Secretary  Prepare reports and summary after every meeting

 Prepare the department overview on job progress
 Handle the filing of the department documents and
work papers and keep them organize
 Prepare work review and progress report after
specified time interval
 Prepare department work plan and meetings
 Act as the information reference of the department
regarding documents and plans
 Prepare all documents and work papers on request
by the Department Head

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Treasurer  Managing the financial expenditure of the
 department
 Preparing the budgets of the departments
 Preparing the financial reports upon requested by the
Head of the Department
 Make a comparison of the prices of food offered by
the cafeteria and also the shops of souvenirs.
 Suggest the best price of the suitable food and
beverages as well as souvenirs to the Head of
Department

Committee Members  Deal with respective individuals who are in charge

and to be put in charge in every ceremonies handled
by the department (search for emcees, ushers and
etc)
 Prepare the list of activity to be done during each
ceremony
 Prepare for any replacement to be done in case the
considered manpower is not available
 Plan and prepare all the speeches to be spoken by
respective individuals during every ceremony

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V.1Budget

NO Title Quantity PRICE/UNI TOTAL

T
1 Kick- Off RD 70 RM 1.50 RM 105.00
2 Ukhuwah Day 50 RM 8.50 RM 425.00
3 Opening ceremony i) 3 VIP (Souvenir) RM 10.00 RM 30.00
ii) 5 VIP (Food) RM 3.00 RM 15.00
4 Closing ceremony i) 3 VIP (Souvenir) RM 10.00 RM 30.00
ii) 5 VIP (Food) RM 3.00 RM 15.00
5 T-shirt 77 RM 28.00 RM 2156.00
6 Certificate 77 RM 1.50 RM 115.50
Total RM 2891.50

5.1 Food and beverage

5.2 Certificates, prizes and souvenirs

- The budgets are according to the request of respective departments.

6.0 Conclusion

Hopefully, this campaign will run smoothly and successfully achieved our main
objectives and target. Therefore, we need to work systematically and efficient to avoid
inconvenient mistakes while we are doing this responsibilities. So, we hope that all committee
can give their full commitment and cooperation so that we can work together cheerfully and as a
family.

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