a l l s C l os e

e s i d e nc e H
R 1 2 P M
a t
June 11th
Important Closing Information

Dear Residents:

As the academic year comes to a close, we would like to provide you

with information about the closing of the residence halls so that you
will know what to expect and can prepare for check-out.

The residence halls will close on Saturday, June 11th at 12:00 PM. Inside: 2

Check-Out 1
Please be sure to review the information in this packet carefully so
you will understand the check-out process. Prior to check out... 2

Check-out Appointments 2
You must check out by the closing deadline on June 11th at 12 PM.
Please be aware that exceptions are rare and will be made on a case Avoid Fines 2
by case basis.
12 Days of Closing 3

Please be sure to also read all flyers on your floor or the lobby so you Rules & Policies 3
are well informed of check-out procedures and other important
Cleaning & Maintenance 4
information.
Bike Storage 4
If you should have any questions please approach any RA or the
Graduating? 4
Front Desk.
Donations & Recycling 4

Don’t Forget!
Sign up for a check-out appointment
at the Front Desk from May 23-June 1
Prior to leaving EVERY resident must

1
Sign up for and complete an official check out (by appointment). Appointments can only be made
from May 23– June 1. If a student fails to make an appointment to check out, they will be assessed a
$50 improper check-out fee. Note: You must be completely moved out of your side of the
room before a RA can perform a check-out. All check-out times occurring between the hours
of 9pm-7:59am and anytime Saturday June 11 must be approved by the Resident Director.

Reach a written agreement with their roommate(s) if there are any damages or cleaning charges ex-

2
pected to be charged to the room that are not all residents’ responsibility. To do this, fill out a Dam-
age/Cleaning Charge Agreement and return it when you check out. Any charges not noted on the
agreement will be the responsibility of all residents of the room equally and will be charged to all
university accounts. It is also helpful to maintenance staff for you to report damages ahead of time.
Work Order Requests are available at the Font Desk.

3
Change your mailing address on ―SU-Online‖ before you leave campus. Students should
contact their bank, credit card companies, magazines, etc. to update their address. Housing and
Residence Life will only forward mail for the duration of one quarter.

4
Clean their room thoroughly, including dusting and vacuuming (plan ahead as vacuums are one of
the hardest items to get during check-out). Any excessive cleaning will result in charges to your uni-
versity account. Please don’t leave a mess for your maintenance to clean up, they have worked hard
for the community all year! Please see the back page for a detailed check list. Return all room furni-
ture to the location it was in at check-in.

5
Return their room key upon check-out. If a student’s room key is not returned, he/she will be
charged a lock change fee of $100-$110 on top of a $50 improper check-out fee.

SOME TIPS:
If you can, take some personal items home on your next visit (i.e. Memorial Day Weekend)
Plan ahead: start arranging your room now, so you don’t have to worry about it later
Defrost and clean your mini-fridges 4 days before you leave to avoid charges!

REMEMBER to schedule a Check-out Appointment!

Beginning May 23, residents can sign up for a check-out appointment at the Front
Desk. Residents must sign up for an appointment by June 1. Note: Appointments
fill up fast and only occur during 8am-9pm. We suggest that residents
make an appointment as soon as they can!

Please Note: Failure to properly check-out of the residence halls

will result in a minimum $50 improper check-out fee. Fees are
also assessed for excessive cleaning and damages.
 12 Days of Closing...
12 Days before Summer Holiday—May 30
Work order day! Submit work orders and get your
room ready for check out!
Set up check-out appointment. Sign up soon, as time
slots fill up fast.
Scout the city for boxes and packing tape. Custodial
services may have some, just ask.
11 Days before Summer Holiday –May 31
Sort through your personal belongings for unwanted
items
Return any dishes or silverware to Bon Appétit
Donate unwanted clothes
10 Days before Summer Holiday—June 1
Pack CDs/books/Stereos
Last day to sign up for a check-out appointment
Pack linens, jackets, sweaters that you don’t need
Confirm pick up time with parent/guardian/friend/
relative (Halls close Saturday, June 11th at Noon)
9 Days before Summer Holiday—June 2
Pack posters and room decorations
Sort and recycle your notes from last quarter
Make sure to use the recycling bins in the recycling
rooms
8 Days before Summer Holiday—June 3
Pack books & school supplies you don’t need for finals
Donate unused school supplies
Sell back books at the Bookstore
7 Days before Summer Holiday—June 4
Sort through food and donate unwanted non-
perishable goods
Dispose of trash in the loading dock or in the dumpster
6 Days before Summer Holiday—June 5
Get email addresses and phone numbers of friends in the
building
Thank the Housing Staff for a great year.
5 Days before Summer Holiday—June 6
Rest, relax, and reminisce about your year
Take a couple bags of trash out to the loading docks or to
the dumpster
Ask your RA about study breaks.
4 Days before Summer Holiday—June 7
Go onto SU Online and change your forwarding mail ad-
dress
Empty mail boxes
Vacuum floors (There will be a waitlist)
Phone parents/guardians/siblings/friends to confirm pick
up time no later than Saturday
3 Days before Summer Holiday—June 8
Visit the recycling stations in front of your building to see
what you can recycle or donate
Halls close at 12 noon on Saturday, June 11
Vacuum floors (There will be a waitlist)
2 Days before Summer Holiday—June 9
Pack books, remaining school supplies and computer
Avoid fines by emptying your trash in the loading dock/
dumpsters. Avoid excess trash in the bathrooms, hallways
or recycling rooms
Defrost your refrigerator (except if you are a Murphy resi-
dent)
Confirm check out time at the front desk

1 Day before Summer Holiday!!—June 10

Pack dirty laundry
Unplug and defrost refrigerator (except if you are a Murphy
resident)
Remove decorations on your door
Clean your room

Halls close Saturday, June 11 at Noon!

RULES & POLICIES

Because final exams occur during check-out, please be considerate and keep the
noise level low. Remember 24hr Quiet Hours are in effect throughout finals week.
Policy violations occurring at the end of the quarter will be addressed. If necessary, Integrity Formation hearings
will be held in the summer, regardless of a student’s place of residence next year (on or off campus). Also, if
behavioral problems occur, students may be asked to check out immediately following their last final. Once you
have checked out (due to a policy violation), you will not be permitted back into the building.

Maintenance Concerns
If there is any need for maintenance in your room please submit
a work request at the Front Desk before you leave.
Do not attempt to make repairs yourself. This could be
dangerous, and will likely result in higher damage charges
repairs.
Bike Storage
Students who are not living on campus for the summer MUST
REMOVE their bicycles from outside from the residence halls.
Please remember that ALL bicycles must be registered with
Public Safety. Unregistered & non-summer resident bicycles
that are left on campus for more than 3 days after closing will
be impounded by the university.
Graduating/Working for Graduation Activities?
Residents who are graduating or working at any of the gradua-
tion activities, are permitted to stay in their rooms until Mon-
day June 13 at 12:00pm. Please note that all students who are
graduating must sign up at the Murphy Apt. Front Desk by
June 1. If you are working/volunteering at commencement ac-
tivities be sure to communicate with your supervisor so that
your name will be on the list that they provide our office.
Donations and Recycling
Each hall will have a designated donation site. Make sure to
check with the Front Desk to see what you can donate and
how easy it is to recycle.
Housing and Residence
Life would like to thank
you for a great year and
wish you a fantastic
summer!
Cleaning & Maintenance Check List
 Check that all personal belongings are
removed
 Remove all trash from the room and trash cans
 Check walls for potential damage or areas that
need cleaning
 Check the whole room for any cleaning
concerns (e.g. vacuum, dusting desk and
tables)
 Check your bathroom for personal items
 Check for glow in the dark stick-ups
 Check furniture for damage, stains etc.
 Check for tape residue from posters etc.
 Check carpets for stains and cleaning
concerns (do not use chemicals on carpets)
 Check all light switch and outlet covers
 Check windows for stickers, cracks, and close
 Check blinds
 Check closet doors, hinges, and handles for
proper operation
 Check sinks and all cabinet and desk drawers
 Check mirrors in closets for cracks
Do Not Attempt to Make Repairs Yourself!
Report Work Requests At the Front Desk.