Ht.

y Turbol You mean

kow do r copy 1his ;, Just tht Excel "4s oil th"
eel data ,nro another woyyou do ,t ,n l ,d,1 comlNlllds t hcrt )
"orksheet? Word Tino. '- Word hos? _ /

Once data has been entered into an Excel 2013 worksheet,

you may have co make changes in it every now and then. You ("b.oo~re, ..~•1r::■
may also have to make changes in the rows and columns of • Selecting Cells
the works heet itself. • Inserting Rows and
Columns
In this chapter, you will learn how co edit cell contents, and
• Copying and Moving Data
insert or delete cells, rows, and columns. You will also learn
• Deleting Cells, Ro~
how co change the row height and column width and how co and Columns
fill a range ofcells a utomatically. • Changing Row Height and
Column Width
SELECTING CELLS • AutoFill Feature
~ Performing Calculations
Some operations, for example, making the text bold, • Enter Simple Formula
highlighting text, copy-pasting cell data, ecc., may need co be ~ [
performed frequently on a range of cells. ...
Recall chat" range is" rectangular block ofcontiguous cells. Contiguous means cells chat touch
each other especially along a line. Before performing any operation on a range of cells, you
need co select the range. There are three common ways to select a range.

CO Al QUAD CAMERA
 l}i> P9 tJt a Mo u1 1e
fo ~:e.:t ~ r.ing~ or ccU s LIS 1"g
th~ I
rnause, do the Go od to Kn ow l
1n" ''
f..."' ow ,.,
~ •~ to
I Cl«~ thr cel l you l"'" h to Sta rt >-cur sel ect ion
,,,, ,., (th r lir u cel
1 Af'l oth ~ rr
crtl or the r,,.., ct"U and kH pin g
Sh,Fc: 1.r .,pr tut d,c h·\ tt\4
1.h1
It"~ a co

ail "
•'

• 11,0>' hol din g the lcrt moust- 0 utt on dra g th

• ,nouse po int er (a tli ,ck plu s • e
thr ,.ange.. I 0,
sign will ilppear) to "" to
the d~ go na lly op po s,t e co rncr K•·' l' ,g thr Shor~ 1<ey prn ,..,d , m"
cell For "1Camp • lc the 1Ht celt ,n tht rangf' ..,s,ng die. ~'TO "N

I C k<Y' lnd tht n re lus , tr~ Shih 1<ey

"".""'.: •
:'::--::-= :;...- - ~
••• rL-
- to st-lcct the
I 1 Rol f N o, N am ..
~,. "' range A2 to CS
601 Ru· • .
1 pla te the mo use
1
: !502
flOl
Vih .n
Suh aol
-1.S
: po int er ilt cell A2 Hold the left mo use bu
the cell CS. The ran ge A2 to CS is
no n an d dra g t
represented

!:
I•
'-- =- =--:-•:"n.:.:n':-
60S Ha rsh
--. ..! :"'
46
~i l
•
dia go nal
as A2:C5,

Wh en
ly to

you select a range, all the cells

ap pe ar highlighttd,
F., 6. ' Sr lf'c t,n g a ran ge of ex crp t the active cell
cells
• ~ :rten M od e
U in c tire
cel ls to be sel ect ed is ver y lar ge, dragging the mouse through the en
When the range of
ge ca n be cu mb ers om e. In suc h cases, you can do the following:
ran
ng cell of the range
I Click a corner cell o r rhe sta rti
r sho ws tha t the EX TE ND SELE CTION mo de I F,9 6 2 .
2. Press the FB key Th e sta tus
ba
of the range. The range of cells wil
l be
op po sit e cel l, 1.e ., the las l cell
3 Click the dia go na lly
selected r:,.,
J.
de
or pr ess the Es c key to tur n of f the EXTEND SE'lECTION mo
4 Press the FB key ag a in

-
's
.. JI
., - --
~ IIGPT , ...
.4. ~
_ ,
'-"'°'
,:
-~
~-
c--
~
--, ._. .... .
,.
=
•
..
·-1 ~
- "
-
-
a. -~. ,- -
.. w
,.....
"°"
A
JGll 1
•
._l .._ .
NCl...-.'0.11 ICJIM .LM
,., .,. . .. ._
... ,.

,. , c.. .... .... .,.. ~ "'-

.,... ..

i:,..,. ..... ..
.. t ....
-
,.... .,,_ ._ V
,_ ... ,.. _. ~c ,:,..... ,... ,~ ,_. ...,. "---- -
C•c.attw---

-
1111· 00 '!h.,. •

-··
,.fC ..,if t"• • ., ,
,.,. ~ •
.,
• •
._ •
I ... J,

·--- .... -,... ---.. ..........-....

., I r- ¥

•
..--
•
_
6
I • .:. • < '
_,. .......,
--
£
• '
C Q
.,
.. ·-
I loffl lla ..,, ..
,, ...

' : : = =-~·:·
1,,. -...
,.u ... t-

I
I ~
l
•
'• -
..
-- -
-
111

• -- ...
.. -

-
•~ .._ 1
1ai._.
..
I' _,
7
I
• •

.
e ••
. ',I'• ' I • '
•
"-' •
,[
• • o

Fig. 6.3 Seleccin g a ra nge of cells

mode
Fi,g. 6 .2 EXTEN D SELECTIO N
 Usi na •" r.n "' ,..n mm ond Go,.
~ " r- one&:II -11 llffl l, or thr r,lnt~r
' Chcl. th,• IIO ME 1,,t,
•
In ti, Ed,t tng grou p, , 11,k 1hr Find & Sdo
:ci
buu on
-l Clr,k Go To or rrn s FS or Cu i• G Thr Go
To
d1Jfog bo, op,,.,,.
S )pe the ,rll Jdd ress of1 he opp osit e corn ,,ro p.,tt:ff"'°'
f
rhe rJng.- ,n rhe Refttenc.- 1e•t bo• ,,mp ly Alto
E6)
or rnrn- !ht' range (A2 E6 ).
6 . In tht l1rsr case hold dow n the Shi ft keyw
c ...
l>en
cl1ckmg OK or pres smg Ent er In the seco Fig. 6 Go To dial og bo,
n•d
case J USI cl,d. OK or prci,s Ent er.

Se lec tin g Mu ltip le Ra nge s Sim ult an eou

sly
,.
-
To stle a muf opf e ranges, do
the following: B C 0 E f
I llolf No. -rb M]y lty jllood.,.,..
1. Select che first range of l 601 Ruh ,tn 4S o.mc:e a,
ct/ls. J 602 v•~•n so

-
P~tn tt"I 8-
4 603 S.,h, tll 34 Photography AB•
2 Ho ld che Ctr1 k~ and s Artf l 44 Voc al Mui ,c 8•
select anorher range of a 605 Harsh 46 P1ln ll"1 B-
1
cells t,i 5
Fig. 6.5 Selecting multiple ranges of cells
3. Repear step 2 ro select
more ranges if requrred.

Se lec tin g a Co mp let e Row/ Column

1. To select a comp/ere row, click the row headin g
F t, 6 6'.
2. To se/ecr a complece column, cltck rhe column hea
ding r , 6 7 •
A I C D
• .-'
-
I I

...
-.. --
II - -
J ..,
•
Cl1t·k rhr row hrJd111.i,:, 1 t' . 4 •,• IIO.\

AM I

Fit! 5 fi
•I

$,1'f•::f ng a row
I

- Click the colu mn h•~d ,ng. , , . B

Fig. 6.7 Selecting a col um n

 tt1¢4hai·ii,i 13,ihk·heti'•t,h·i? !i,tlrii SehtaA ll bu1to~) at th•
click 1he blank bu tto n (c~lled the
1<> ,,/~,, th • rnr ,rr work
1
n he;idero
,~r <~ "'u on ofr l,e row ,1nd col um
Sho~\

St' lec un g the cm ,rr wo rks hre t

LUMNS
INSERTING CELLS, ROWS, AND CO
.
d co lumns can be inserted ,na n ext sting worksheet wheri:vcr needed
Cells, row \, an
In11erting Ce lls
the following .
ro insert a cell or a block of cells, do
wane co insert me block of cells
<i
l . Selec t the ran ge of cells wh ere you
. In the Ce lls gro up , click me dro p-down menu arrow of the Insert
2. Click the HO ME cab
ecc Ins ert Ce lls Fif 6 1 o ). Th e Ins ert dialog box is displayed
burton. Sd options and their meaning.
fou r op tio ns . r blc 1, 1 sho ws the
It ha s
, I .,,_,
A 8 C - - ---,I
- Bus No.
lnsr rt
l Roll No . ~ me 5hil'I ccas,io111
2 511 A am 5 0
= ~n,
JSNl'I -,ow
<t Ds
512 Pra lus h 2
.. lnt• t. lOW

:I 513 Ma hl
514 Ga rvl t 4
2
>
~ h< 1 9'f fl Sows
'1" -~ Sl, m t,,l u"" "
~ (Mr.,......
oc I C~
:1 515 Hlt afn

Select ce ll range
Q lnp ,t'\l >M

Fig. 6 .10 In se rt me nu Fig. 6.1 1 Inser t dia log bo x

Fig. 6.9
x
Ta ble 6.1 Op tio ns o f the Ins er t dia log bo

_ Action performed
Optlons
filled in the select ed ran ge an d the existing cells are shifted right
Shift cells right Blank cells are
nk cells are filled in the sel ect ed range and the existing cells are shifted down
Shift cells down Bla
t pass thr ou gh the selec ted ran ge mo ve down and new rows are
En tire row Rows tha
inserted.
t pa ss thr ou gh the selec ted ran ge move right and new
Entire column Columns tha
col: imns are Inserted.
 A I
3 Select rhe appropriate opr,011 and cl,rk OK 11
I I2
I ~ I No. ~ (,
shows t he output afttr selcc11ng Shift cells down
lJ1fi§ i••1f)a,, 1ff• 1f•1@,1 ••1fif•
1
l
,
I 5llM~
512
S13
""-
)
l

To '"~rt a new row or rows first selec1chc row or ,nult1ple S 514'';P=-,....-

ra1\Jsli
ro,' 5• Sfarnng lrorn the row above
' which you wJnt co in scrt 6 S15 M•h1
the ne1v ro 1v or rows 7 Garv1t C

Srrn,larly, ,r you want to inse rLa nC\v column or ,olumn§:

8 Htt..n •l
9

ltr ~)I, ® L A,
~+ Fd
Sele« the column or
.
multiple columns ro
the left
,
lumn.
6.12 Inserted~,
l"1.ett Ot:fer, Fo,ma1 ,.,., f h' h want the new co
Cl o w ,c you h Cells group, click the d ro~
£:• ln,cn CeD< ~ 2. Orck the HOME tab. In t e
, rnenu arrow of the Insert button.
~ ln1trt Shttt Bows
or Insert Sheet Columns
'1" l11<tn Sh-., {ol•mns 3 . Select Insert Sheet Ro".':s) or column(s) are inserted in il,,
~ lnJenSl,w , ,g 6 , . The new ro,. \ ) s1-ufi: down - - ~
worksheet and the selected row(s . • b .,. -t
Fig. 6,13 Insert menu the selected column sh,fts to the right rt ' '

'
A
1 Roll No.
2
Name
511 A!i!m
8
8usNo,
s
C 0
l
2
-Roll AN o.
suAjam
Name
8 C
,---.-:,--
" " No.
0

s
- - i

3 ( s12 Pratush
3 2
I•1
s
4 512 PratuSII
513 Mahl
2
4 '
5
513 Mahl
5l.~ Girvlt
•
4
o6 -
51A Gannt 4 6 51S Hlt~in 2
1 51,S Hlliin 2 7
8 1 a
Fig. 6.14 Row inserted Fig. 6 .1 S Column inse.rred

COPYING AND MOVING DATA Another method of insemng cells~

Excel provides various ways of copying and moving by right-clicking in che selected cel'11.
data from one part ofa worksheet to another, from rows, or columns, choosing lmert
one woriksheet to another worksheet, and from one from rhe context menu, and then
select111g the desired option in tht
workbook to another workbook.
dialog box that ope.ns.

Co ·n Cell Contents
Yo u can copy daca from one location to another using either of the following methods.
 11,ung Copy and Paare Conunoudo
..,_, "1c1h<'<l '"" the comm ind b
'" ' • J,a,I• Ir Ort 1h, HO ME 1,1b by follow,ni 1h• uep, b,low
.,,,,.,1 th< range ol <rll, to be coprrd
, L h, k lht HO M[ ldb Cl Ick C
chr JI.· ,tt.ttd erIf s opy '" I h,• Clfp board woup You MIi stc ., dott•d I nt iround
1 ( l,cl. on 1he upprr-1t•r1 crll of
rht· r. 1ngt "•-fitrc yc,u w,,nt 10
<OPY data -•
4 •
, t I •

·- --
'
J Cl.ck the drop-down nienu
JITO\\ of the Paste command ·-r 'i. Vt; r1
"• -
rhe d1ffercni p.iste opttons
appear on rhc screen f ,g t· , -·--..,,......,
.......
G uo •
~
""' ... I'!, -·-- .,,
..,
...... ......
5. As )'QU move che mouse pomcer
"'"' eacl, opuon ofche Paste
command, )'OU will see a hve
~:i.--Q

•
....... .l ---- ..
preview of what the pasred • St.•p 1 : Sdctt ,. ,

data would look like. Click the

required opc,on Tne selected
dara is copied to the new
/ocaaon. Fig. 6.13 Copy and Pas12 using the Oipboard group

Using context menu

I. Select rhe range of cells to be copied.
2. Righc-clkk th e selected range and d ick Copy in the context menu g. o ·
l R1ghc-click on the cell where you wane to put a copy of the selected th e data. Oick the
required Paste option in the contexc menu (r ~- o 15 •
•
~ •
• • ' . t
,. ·-
!.--1,!.. I a
,111
._ A
• "" •
.. I •

. .. ...- ~·--
Lil- , '..
"'
...
,_...,..,_
,_
,.....,,..
I • -

•• '-'"--'""'-..J " "' /l ,;, ~ :.

...• ,1..-c...,..,,
.
....
91i O.-""""" •1

o-- --
~

•
D ,_,.t,i._
,...,,_...,_w
·--
Fig. 6 _14 Copy opcion of context menu
~

Fig. 6.1S Paste options of context menu

•
 Pi+c•11·Jt,ij3.,tj. i,jg d Paste.
You c~n mo~, trll contero1 s rrom one locat1on to anoi h •r by using Cut ~1'1

Good to l<nowr f
You <an • 110 copy d•11 by 11>, drag•
•nd·drop method
0 10
Pr,.,
Ctrl Jntf Short~\
P ••• n ch, cursor ,It
1hr bordrr of
tho i,lecrrd r•ng, so tlY, 1 • ""~" ,
''8" •Pr>t•rs "'" to 1h, <urn>r. Whll,,
hold,ng do..,, the Crrl kry nnd the lcf1
mou~ bun~n, drag 1hc ••ng, 10 th•
'~•llocnuon Tho ddta ge~ copi,d
whrn )'Ou relea,. the mouk buuon.
. .. ... _:;- ·_, "" ~-.'
......
-
. ~ ' f -,---.
a.;-... .. - C "
• ,_ ...,.._.__ .--..,
Cut and Paste buttons on the
'H07.fFtab J. •
.
• .
.
~
•
To move data using the commands on the
HOM E cab, do the following:
l Select the range of cells to be moved.
2 Click the HOME tab. Click Cut in the
Clipboard group. You will see a dotted line
around rhe selected cells.
Fig. 6 .16 Select and cut the data to be
3. Click on the upper-left cell of the range wnere moved
you wane to move che data •Fig 6. 16/.
4. Gick rhe Paste button, The selecred data is moved co the new location IF 6 '7 .
DJ . ,/'K Roll No.
O

l -
A
-
8 C D E F
y

2
J
Roll N~
601
l'ume
Rulw,
·- G H

• 602

-
V•h~n
60) Suh.ti!
5
00. Step 4: Cliclc
e P,1Ste. 0~1~ is
,OS Htr,t,
7 mo11ed Lo tho 1
sI sdectcd loc~uon )

Fig. 6.17 Daca is moved

Using Context menu
1. Select the range of cells to be moved. Sho~\
2. Right-click the selected range and dickCut in the
j context menu.
 Rij1.hr-cl1d on the cell whlre •o u w
1 ' '' "' 111 mov, th,. dana
lic k a Paste O pllon 1n the conr,•w
~ C "' m1•nu
tr 7he P11Jt~ com111,1n,I " a11:1tlub/.1 11 I f
,.io n')' , :,011 J,_,. , wp,•,/ or"'' sum, datJ p,e11,1w !f )
.. . .
f "~ 0 u '·'" •lso "'°""hdata by th d •·-'
'ect~ ra 1ge ffl l .it tnr cun,c,r ~g•u,o•drop
., L
h
10
mtthod P uon the cur'IOr on the boundary of ti,,
do"'"· d,ag t'-·•• d• In 10 1hc d ts,rM
c •ng-.
loc • cro 'shape Wh,1, hold,ng 1h• l,•ft mou..- button
rlllc;r, Tht d,1t1.1 ,.._ '"°"'d ~n you ,,•r.u,r the moo,.r buuon

l- -ijijij£$$► l~e cla,,s teacher has g1111en T~p~syd tlit w k to create 1hr workshee•
l"tfl' s own below But she has made some m,sLdkes sh• h;u typed P101u1h'
5t
1n cad of 'Pratyush' and S ,nnead of 3 She needs to corrut tht!.
mistakes and then perform the following tasks:
a "'1ove the cell range A I:C6 to El .G6
C
b. Undo the changes l<r,llo
!loll NO
c. Copy the cell range A1 :C6 to C1:G6 Sil s
d. Delete data from A1:C6 ' S17 1

Help her complete the assigned task. $13

•
$14 G.l:N1t
H1U 1n
•1
@1,0J_ffli@J t I 4,0) 1
&1
•
Create the worksheet as shown, and follow the steps given below to modify the cell contents
1 Click cell C2, type in the new valur 3, and press Enter. The new entry replaces Sin cell C2.
2. Click cell B3, dick the Formula Bar, change Prt,tiisb co Pr11tyu$/i , and press Enter
Or
Click cell B3, press F2, and make changes in the cell and press Enter •
Or
Double-click B3, make changes in the cell, and press Enter.
3. Now, ro move che contents of che range A1:C6 to E1:G6, do the following·
a. Select the range A1:C6. ''
b. Click Cut in the Clipboard group on the HOME tab.
c. Click on cell El .
1
d. Click Paste in che Clipboard group. You will find that the entire range has been
pasted at the new location.
4. Now, click the Undo button on the Quick Access Toolbar or click Ctrl + Z to undo
the move.
5. The seeps co copy the contents of the range A1:C6 to E1 :G6 are:
a. Select the range A1:C6.
b. Click Copy in the Clipboard group on the HOME tab.
 c. Click on cell El
d . O,dc Pam, ,n rhe OJpboard group. You wt
,it 1hc ne!\v location.
II find thot rhe

s bdow
enurc range has been l>l,i,i'-1
,
st
6 To delete the dat.t from A1 C6, follow the ep ext n,enu, o r press die
a SclecuncrangeA1:C6. entS In checont
b . R,ghc-click on rhc range ,ind click Clear Cont
Oelecr key.

DELETING CELLS, ROWS, AND COLUMNS

h e steps for rhe 5ame.
L
Cells, rows, and columns can also be deleted et u s learn c

Deleting Cells
delete (Fig. o.l S).
1. Select the cell or the range of cells you want co menu arrow of the De~
2. Click the HOME rab. In che Cells group. click the drop-down
burron
3. Select the Delete Cells optton from che menu that appears. . "' bl h h
62
4 . The Delete dialog box 1s d1splc1yed (Fig. 6.211). It has fi0 u r options. , a e . s ows t e
options and their meaning. .
5. Selecr the appropriate o ption a nd click O K. Figure 6·27 s hows che result after selecting tht
Shi~ cells up option.
A B C 0,1.,.,,
l
2
'
Rolf Ho. Name
511 Aeam
Bus No.
s Otlftit
A

1 Roll No.
8
Nam e
C
Bus No.
3 51' Prall.1$h ~hill «Ii, fefl 2 su All.am s
I 2
o SM! ctll1 llP1 3 512 Garvit 4
4 SU Mahl 4 -
5 514 Garvrt Entire-row 4 513 Hit:aln 2
4
) Entire solumn 5 514
6 515 Hftaln 2
7 6 515
8
OK )I unu1
7

Fig. 6.25 Select cell range Fig. 6.26 Delete dialog box Fig. 6.27 Cells deleted

Table 6.2 Options ofrhe Delete dialog box

Options Action performed
Shift cells left The selected cells are deleted and the cells on the right are shifted left.
Shift cells up The selected cells are deleted and the cells below them are shifted up.
Entire row Rows through the selected cells are deleted.
EL)f!. cffl:l:r~ •Clclt::nns through the selected range are <leleted.
 a:Ot4i14-·i4·l.) f.l1f·lffldli,:i,i I
,.,,o drlete ~ row
. or rows • first select t h e row o r r ~ you w1~h to deh:1c S,m1larly, ,n the case
( coflmi ns, 1,r.1 select the column or col umns you w,sh to d cI cte.
0
1 In I hr Cells group, dtck the drop-down menu arrow of the Delete button
1 Select Delete Shecit Rows or Delete Sheet Columns , as the ca\e may be, from the menu
,t,at appears ,. ,, 2R 1.
J The selected rows or co lumns are deleted r,g ' . The rema1n1ng rows are shifted up to
till the sp,,ce left behind by tlic deleted rows. The remaining column or columns shift to
th<' leli: ( hi' o
l: AutoSMm 0 I
dr'C!J
Oefctr Format
1.+ F,H •
A
1 Roll No. N,me
8
's
SUSNo,
-:
c,..,. 2 su~am
4
3 C SU MAIII
~ Qcltl• Ctlls.
J 51A ~rvtl 4
;,c Oeld• Shrtl g.,,... s SlS H1ta1n l
,.• •
ex
Fig. 6.28
Odtn Shetl t_olumns
1
cre.u~eet

Delete menu
6
7
8
Fig. 6.29 Row deleted
Ii
1
A
-Roll No.
51J
8
8\U No.
5
C D
'',
2
3
4
5
513
2
4
1 An easier method to delete cells 1s by
right-dicking anywhere m the selected
s 514 4 cells, rows, or columns, and choosing
6 515 2 Delete... from the contelCt menu. Select
1 the desired option in the dialog box
8
that opens
g
10
Fig. 6.30 Column deleted

ij:,J~@•~@«•11tliiiicf=i,1 1The row height is measured in poincs

Excel automatically adjusts row height to (72 poincs is equal to 1 inch). The
accommodate the largest font in th e row. . default row height using the default
If you change the font size of a cell to 20 point, font (Calibri) and the default font size
Excel makes the row caller so chat the entire (11) is 15 points.

cexr is visible.

•
4
 Y01.1 r~n .,1,0 ,r, tlw ""' lw,u/11 m,,nuallr ro' I1,1nut "
th'e IShe,ght
or or.i single row, d ie~
desired he,ght 1r & ' ll0 ~n,.. ,
ro~ ' Illll.t•r b <'trl1 r ~nd drai:",t up 01 down un 1,1 rhr ro• , steps ,
T
1o d1,1ng,·
t
tlw '°''
""'i:hr lo, ""'"·'' ,aw, JI once ~l~~cK
S ,fl', r th, ow, l l1d. 1hr HOME tJb
:> In the Cells 1:ruL1p,, 1 -~ rhr 1-ormar button rs 1 ' •
J S •I . 1hJ1 Jppe.i
•••• 4 · • eq 1hl• Row Hriglu ... op11on from thr menu
1h R . 1 ; , v1itJc rn potn15
Jnd chck OK , 63J
l' O\\ -1, gh1 d,.1fo1: bo% ,lpJ•r,1r1 [nu I J ' d he new value
Th,, hc,gln of all 1hr ,dr~1t•d r0 ,,. w,11 be rhangc to 1

A
8 C D

I, "·--••m,. " -
/ I ~OIi No. t.Qme
Ous No.
5U Allam

-
5
2
'!f. .su Mahr
•

1:
s
O[
S14 Gmirr-
51.s]Htt~fn
4
2 -·-....
...... ;a..

.__
w-.- ... ~
1•-
Fig. 6.31 Drag method co change ~ow height
Fig. 6.32 Fonnat m~nu
• - I C 0

I Rolf Ma, N:, me ........ I

1 511-""" 5
Row Hte,gh1
WPm,v, 1
JI
Bow h<IOht [!! _ J I· I
51! Mohl
'
I;I
S14 Gwv)t 4
/ OK J/ C.nc,I J
Sll Nii.in 2

Fig. 6.33 Row Height dialog box

Fig. 6.34 Changed row height
CHANGING COLUMN WIDTH
To change the width ofa single column, dick and hold on the right border ofa column's
heading and drag it to the left or nghc until the column is of rhe desired width (Fig. 6.35).
To change the width of several columns ar once, follow these steps;
1. Select che columns and click the HOME tab.

L
 I J

ch ~ F ~ b non
I;
• " cht Cal •
•
V">' tnl .t

_sdrL: •hr Column Width OPt On (, om th t I ~• ap pt r

J !'': '..,
•h of I
th
, fh t Colum n W idch,
• ~ ,
lo,: bo • appear [ le• a va ut ,,,.,,,,. and
~1rc:,d c m ~ w;
cha t
OK
.t
~
'.

•
.:. l
r r •· I
• I'
NM nr
+
I AoU HO 8'n No
.su.r.pr., )

S U Pr •l< nh l
Sl l M .v •
SU i.. r., ,1
SU H: .t
•J

7
mn Y.ldth Fig 6 Fo rm al m«cn u
f,g. 6 Drag m r:h od co change colu

1 Roll No.
2
)
-- --
Sl l "PIii
s
•
s
l

'°' .... ...,. I.i t •5 •

'2
c.l>U7
-- or II --'
l

x
6

Fig. 6 .3 8 Changed co um• " c:--

Fig 6 Column Width d,alog bo

Go od 10 Know! f
n Width opoons in IN menu
to
He ijt,r and AulOFit Co lum
"o-~ an use Ult AutoFic Row y
ly a.d;U51 me row he,gl1 1 and col~mn .,.,drh ~ v d
au1omatJC.1

o&htt1 gMn beta... w,m deta

~
t cla ss ca ch er ha s m ad , the ...
~ Th ss VII She ha s asktd Moh n to malt th t
cher s tea ch ing cla
. . . . . . . . , . . of tht tea httt·
following changes 1n the works
of Dr .ya Sin gh as sht has left the school.
a Odete th e de tails
inse rt the detai ls as· Soc,al Sc ,ence,Jatinder Kumar, 3S, 10
d
b Insert a row after row 4 an .
a co lum n afur Co lum n 8 to specify the tracher's gender
c Insert
row 1 ro 20 points
d. Change tht Row Height of
ange m e Co lum n W idt h of all the columns to 18 points
t. Ch
 A

I , .. .,f... t 1 r,,.11 .. ' ' ' "'"'

..,.
, T.,,, h,•a £_'$Pen~
~
,.,o
,t<
Er,p.i. \urtti!U 01
.__,_,ri...
I<
,
\t,,d,s
•
~,.,,,... \lohn ,,Cit'. • 10
\(~ '-"' S tn• r l>t\TD Sinlf,
11 2
11
1•
H.--"'t, T"""" D...,,.r

l§J o I! 0 NJ
thr abo "'rl ht, t
, ~I<'
1 1 h~ Sl<'p) IC! drlr11· 1h1 dr1111I) of011y,1 .,,,,,1:h ;art·
,, .Sr'cc1 r, " S 1•1 , 1,. ~'"f ,u row hr,1u111g f tht Delete button n ·~tr-_.
b O l ,, HOME 1 ~t, l l1t k the dn,p down mtnu ~rrov. o .._

sroup nd the ro•.-,s below : a•e sh fted up

c O,,k O,.fe~ Shttt Rows Ro" 5 w,11 be drlt·ttd a
3 , ,nserr a ro" .1ftt, Row 4, do a~ (ollo.-s:
Select ro" 5 by cl1ck1ng 11s row htad,ng.
b R1ghc-chck a nd select Insert from the context me~u ed
c. The selected row 1s shifted down and a new row 1s insert
d, Tn;,e the data .
.i To insert a column afur Column B, the steps are:
a. Select column C by clicking rhe column heading.
b. R,ghc-cl1ck and select Insert from the context menu.
c. The selecced column 1s sh1fred co the nght and a column 1s insen:ed .
d. Tn;,e the data.
5. The sreps co change the row htighc of Row 1 to 20 points an~:
a Select row l by clicking its row heading.
b. Chck Format in the Cells group.
, . Click Row Height. The Row Height dialog box appears. Type 20 and cltck OK
6. To change the column width of a ll the columns to 18 points do as follows.
a. Select the range A1'.E6
b. Click Format in che Cells group.
c Click Column Width. The Column Width dialog box appears. Type 18 and click. OK

UI'OFILL FEATURE
te AutoFill feature of Excel allows you co fill~ range of cells with a series of data without
cu ally typing ic. There are two prede®ed senes thac can be fi lied · Ex I • A Fill·
1n ce using uto 1 •
 n,
~,,,1 oftlit 1t,11 ,rnd J.11~ 11/ 11,~ 11 rr~ 1" '"' ""' nl ,II 1111 a ,.,,,.., h~r•11,1,, you con follovnh, ~
rt!''
Sclt• 1 th• _cdl, " 1Y82, 1,h1.l1 h,1\ 1h, ,1,11;1 , ,1y, 1111• r.r~I d 1y 111 1h, wr~~ You w,inLto r, u
tlit rrsl ,11thr d,11> nf tlw w~ck 1n 1hr wurk~111•1•1
\~01< th~ mouw po1111 t•no thr ,m,,l l bl,,i k ,,11111 ,. ~l tl•r fl)W('t 11~'11 corntr of1he crll
,-,,,, squ,11"\' ,, railed I h, fill handle Wh,•o Y'l" pull\\ 10 tlw hll I, ,ncih• ihe mDU .~ pn,nrrr
,~.1ngc, 10 .i plus \19.n , I , ,
lr3S It LO tndose t he are,, you W,lnt 10 fill !J JII
Rr 1cJS<! thr mou~~ button t • I A I
TM cdls enclosed 1,111 be ,

-
I ,
rilled with the dats of the I I '-',,,,..____ 2 wn ~

wee~ I • ' l
•s .....
• • t '•1 Wfd

I
I ls.in
1 • Tllu
trl
I i •t 7
• 5,,1
,i
9

I'"
II
. 9
10
sun
-
'
Fig. 6.39 First item of Fig. 6.40 Drag the fill handle Fig.6.4 1 Filled last
AutoF,11 seritts
.F..
1 also have the AutoFIII Options button in Excel that appea~ 0 ,.,.,, ...
r to the data you add to a worksheet by using Lne lill handle.
:king the Auto Fill
a 0
F•• S-..

tions button displays Good to l(nowl t o

fiJ t<)lrmlmg 0nl7
fia Wt&n!t\ll Fonnaaor,g
;r of acc,ons 1 tfyou continue dragging, the weekda)'s 0 F,llJ!"fl
~ " '1. The availa ble 11st Is repeated. Ifyou press 1he Ctn 0 l"l ~ttW.-,..
ions and their key while you drag the f, II handle, Excel 0 [la,J,Fil

iecave acnons are repeats t ht value 'Sun' ,n each cell. Fig. 6.42 AutoFill
n in Table 6 2 • Option.s menu

Table 6.3 AutoFill options and their respective actions

Option Action

1py Cells This copies the content of the selected cell(s) to the cells Indicated by the
fill operation.
I Series This fills the cells Indicated by the fill operation with the next set of items
In the series.
I Formatting This copies the format of the selected cell to the cells indicated by the fill
tly operation but does not place any value in the target cells.
I

• •••
i
' j
• Option Action

... I ... "e;:

Fifi Wlthou1
Formamng This fills lhe cells Indicated by the fill operation "'1th th e
series, but Ignores any formatting applied to the source ce •
t helllS 111 lht I
FIii Days o r FIii
' Weekdays
This opt/on changes according 10 ti,~ series filled using Al.ltoFIII,
Flash FIii
This fills the cells by using Flash FIii, It fills the values by identifying a
• patten, In the worksheet dat.l,

•
• ••
• You can also r.u :i cell rar,ge with ,l series or numbers The steps fo r th at are :
• • l . Type the first two va Iues orrhe senes · in two .1d1acent
· ceIIs.
2
•• • Select the two cells . Click the fi ll handle in the Jower-nght comer of the selected cells
' ' " 'J. Drag 11 to enclose che area you want to fi 11 ( f •~ 6
3
· Release the mouse button r lg. c, .,~ . AucoFill uses rhe difference between the first two

'-
numbtrs and keeps adding ■
h I
i t tor e ast number. So, the '. J • B
~ ---, C
1
£ --- <
range gees ~fled automatically. !_J 1 ~ !
• 4 7

8
s 5 10
C O 6 ll
l
7 l6

:/ Bl·~ I ,. 1!I

i. l
!•
9 n
s
• ~
10 15
ll 11 :za
6
11 + ll ~

Fig. 6 .43 First two values for Fig. 6.44 Drag the fi II Fig. 6.4S Fil led series
AuroFill ha n dle

Custom Lists
You have seen that AuroFill can ~II in narnes ofche days of the week and the months in a
year. This is because these liscs are already scored In custom lists. You
A
can add your own fists co the cusrom lasts.
I I
r - --
There are two ways to add a lisr: importing a list of items and typing 2 Spring
3 Summer
the list in the Custom Lists dialog box. 4 Mon-
To import a list oficems do as follows: s Autumn
.
• 1tYlnter
1. In a worksheet, type, say, the seasons tn India and select the list 7

(Fig. 6.46). s I
2. Click the FILE cab, and in che menu click Options (Fig. 6.47). The Fig. 6.46 Select
the list
Excel Options dialog box appears.
 -=-=~--
-
·---
·--
-·-----=-=====-:
------
-- -- -
---·-------
-- --
r,~. 6. - S"!ect Options
- -
• ll,t Cuscom Llsts a_,10 box ~pp...,.
8
Verily th.u the cell range or the list
c••ttms _rhar }Ou selected gets filled tn the -~.......______
Edit Custom Li,u .,.. bunon

--........________
,_,...._ .....,-"' ... '
----
Import hs~ f"rvm cells ttxt box . .nd then click
Jmp«C The 1s1 geu added to the List entries
~,,d rhe CusTOm lists boxes.
~

---
....,._
-..11.a __ , ... ,
------·
'!P\r- r
-
Click OK on both the dialog boxes.
\ow, ,n me worksheet, cype Spnng in a cell. ----
--·--- &i CiE:;J
C ck irs /ill handle and drag ,t across the cells
rna:r you wam to /ill. The Ii~ of seasons gets
filled. Fig. 6 .49 Custom Lists dialog bo1<
-
pi/ierway 10 add a list 1s 10 cype tt directly in
Custom Lists dialog box. This can be done in
ti>llowing manner:
liter you ha1•e opened the Custom Lists
,atog box, click NEW LIST 1n the Custom
itsbox and type the entries, say, the fists of
bjects you are scud)'lng, in the List entries -t,,o.. ._ _ _ _
..,,..........
-. ....\l\oldi.
,~ Press Enter after each item Fig 6.50).
en click Add You will find thar the list gees
jed ,n rhe Custom lists box.
1-
illy, click OK on borh the dialog boxes. Fig. 6.50 Type the list of item!>
 Edit or D•l•t• a Cu■tom Lt■t
You c.-an 111• I,
~, i 1,' C'U
,
... l'."fC l UMP"1 !1,1
• -., i•H11 i "<' I1' ' , m.1 1 t ch.1n•tr .. 111 t h r< t i,1 • b 01(,
entnu
i ,d tht n "''"k, Add
0
r,, ,Jrl1•1r tn.t ,,,t, t I,, ,"
11,r Drltte huu cu1 A"'" ,.i ~r
bo, ., rpc.11 ~ wit '1 ,, \\ ,H "'""" ( hf ~ OK

d nlS to c,,-.at~ n l,s;; of moriu,1,

/ Let's Try! lht compu1t·1 lt,u..lirr lltl\ n,krrI f h C' ''"' ~ f ( j I
• .inother 1'\l o mu t,p e:i, of s
C
~tartini: fre1m J1111u11ry 111 column A rcMr
upto "'O C,ny out thr,c t.1.,ks.

m) 0 [gj l!J 1i I 0'ti)

1 St.1rt C,crl b) sefect'"g Sr.art ► Afl Progr.ims ► Microsoh Office
2013 ► &eel 2013.
2 Tn,e Jnnuary ,n cell A1
3. To creacr 3 ~eries or monih names,
a Select cell Al . Move the cursor to the srnall black
'
•
=
' '"""...,

Apn1
•
•
IO
u
•
:r,

.""""'Ott-
, une

..
llO
square ar the lowt!r-right comer of che cell The cursor ., July b
changes to a pit.ts s.gn
b Click and drag to enclose the area you want co fill. ~ Se~e-mt>ff ~

50
c Release the mouse button. The cells g.ec fl lied with 10
~
the months of the year. L. Decilmb«-r
To create a senes of mulaples of 5: "'
a. Type 5 in cell B1 and 10 111 cell B2.
13
H "),:)

b. Select both the cells, 81 and 82.

c. Click the fill handle ar rhe lower-right comer ofche selected cells.
d. Drag to enclose che area you want co fill.
e. Release che mouse bunon.

Flash Fill
The Flash Fill fearure is a new fearure in Excel 2013. It recognizes the data fill pattern in a
worksheer and n/1s the remaining series accordingly. To understand Flash Fill, consider the
worksheet shown in Figure 6.52, consisting of First Name, Lase Name, and Full Name.The Full
Name column should have data that is a combination of the First and the Last Name.
1. Enter Tonu Kht1f1llO in cell C2.
2. In eel/ C3, scare cyping the First Name Gogan. As you do, the Flash Fill logic suggests a
series of values co fill in cells C3:C5 (Fig. 6.53).
 '
•
j II'-' JIIJMO..
,_
I
•
lot,.,.,... .·-....,...,~.....·
I
,._, .......
,..-.•
<

-·
'
•
'''"'
'""...
<.Ji• ;l'latft

... tct1111
I
•
I "'l•
l.l thrtl
~ Mt<,t
.·~.. .,
1,---~ J
• I 1g C, 5~ 11dh f I ~u;. •
J r-('.~~ Enr~r to ,il(C('rt chr 'UJU!~~l!On '-
A r
8
l First Name last N am e Full Name
2 Tanu Khanna Tanu Khanna
3 Gagan Suri Gagan Suri
4 Saksham Tal \var Saksham Talwar
5 Mridul Katra M rldul Kalra
r,
Fig. 6.54 Colu m n C filled by using 11.ish fill
~

PERFORMING CALCULATIONS )
E>cef 1s an application chat allows us co perfonn calculations
on daca- Lee us understand how we can perform these
alculauons. We will study simple mathematical calcular,ons
in Excel, like addition, subtraction, multiplication,, and
dMsion, rn this chapter.
S.,ppose, you wane co add t hree nu mbers, say, 67, 89, and 235. To do th,s, cl,d, on the ctll
'Ai1ere you wanL co get the result and type ~67..-8 9+235 (F,!: b ss
Ill B ., ....., ht"
- -c.w •"111 •-¥U-0.1 •Of.Ml.AM- f
A • ' i

-
:ir
,_ 1111-
,,,, ·-
. ....,._....,..
. .
-
C
4 t ( D
I , .. ,_;;,r
'
Fig. 6.SS Addi ng nu mbers in Exce l Fig. 6 .S6 Result of the addition
 8
•&~••#;$ f{cr{1f: iP4j J•J;lt(IJi.i:I 1
A
13
d'a-,,on II~
2
• • , t11a1 rr 3 ( •I
d ar u1 ,I
,u1 a )O conuun er I addr<'S'° 5
For c.>..1mp c n <'t th<' •olfo,..,ng workshrcl
Fog 6 57 Oata fo• u ~i
T,
O SUb tr.let :!3 from 4~ JMd a 1 • e resu t ,n Ct II A3 , "'e w,11 rvne
•,r
t!'lt formula • • -

ana pre1< t',e Enter key

A B C
231
1
2
,
-
·----·
451
---•
3 f= ~.,_ I
4
•
Fig. 6.58 Entering a rormula in Excel

e resu/r o( the formula appears, as shown 1n gur, 6 ~-

A
1 23
B C
-
2 45
3 22
4
5
F:g: 6.59
. '
Result of the formula
 by
~~~~ °"""&
wo rkshrct 1n Exal wn•ch JhOWI 1ht m ~
scorttl
t•r 's Try! A l., to (ind I~ tot • ,.,.,h
""'•& ,n v.tnou •ubJttU ~ n "" t• 1h, formu
undr, rht rol ,mn To ~

A B E F
C D
1 Nam e Enghsh Hind , M at hs Total
? An ur ag 89 92 95
•
3

WOL U T I 0..w)
ice 2013
ne\ , workshee t ,n Excel by sel«ting Sw t ► All Programs ► Micro.oft Off
Op!'n a
► E.«el 2013
shO'MI ht,c
: Enttt the datil in tht "o rks htt t ,a
J C, ,k rt/ I E2
B2 •C 2- 12 and press the Enr:u key. The total m uh w,11 appear'"
4. Type rhe formula
cell f2
 ToSumUp
,
• Yo t,1 nS t" «1 1~ n d ()e lct .e "l'lmands
t I nr a - th In se rt ": (,
mu/r 1pJr r,1ng, of er. 1 HO M E u ab a, t~
nr- ,ow or m.a c~ll• s •0w \
,~ .,, an t m or ~ny co lum 5 ror ns •" ' g or
._,,If ,U I~ , rn1 ,r ,.. .,k sh rc l .u urnns
• .•
• Th t Qu id c Access Too d co F fr at ur r ~s yo-.. q
lb ar ha ih r Un ° T hr A ut o' fd u ~ •·
an d Redo bu tto ns - f, d s, nr s o -~ -~
• You c,1n copy or m a._pred• "' 'WO ways :o
~ crl co n1 rn u by ar et c- ta ,e cu,to.i,
- 1. ,e rr ,,, • ar,d by ,.nt~.i:~ I(;.
11~ngo1r,yof1ht11· op1 on b l" po n
s corrmaorls ~
a og bo, ~
1h r G pb o. trd gr ou p on "f
I S,t . .. Cu st om Lists d
,n u• •
,t-c HOME ub •
co m rn an d\ ,n rh,· co
n: en m rn u k-~,,;.o
... ,1rrJ
sh or tru cs .and dr ag .an
d-drop

Objective Type Questio

ns
Q Fill in the blanks with the
co rn « words.

{ Select All Ctrl+X Row

1. To select a comrlete
ro\,cl,ck the - - heading
Flash fill C tr l
l
1 To selecr rhe ent,re wor
ksheet, click the _ _ _ _
3 Th~ kerboard shortcut button.
for Cut option 1s ·- - - -
4. Press the _ _ _ _ key
to sdect multiple ranges.
5. The _ _ _ _ feature of
Exce
che remaining ~nes accordin l 2013 recognizes the data fill pattern 1n a worksheet
gly. and fill

G) Wriu T for tfle true statemen

t and F for the false one. Corre
ct the false statement(s).
1. You cannot select a ra
nge o fcells using a mouse.
2. You can copy dara from f
o f the HOME t~!- one location to another us
ing only Copy and Pa.st.e
• options ~
~
 f, 1h, P u i.

•-I
I th . .. . ht .. ..,,,... ,11,

ft.
{3 0 - U lfw COfTect DptJO
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• ~ To com an
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to " «1 an rn ti rr "
ft • A
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5 \', n C O
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l)tScriptive T y p e Q u
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(l) AM>..,. the followng r, colum•'
cy bo ar d sh on cu110 se lr a an tn t,
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U )' v, )'O u p, rs s to ~ lt a mu':,p!r rangr • er ls~
' \','!,,ch n '" 5 · "'':l<:H>
lt ct a co m p tt r cofu,.,
How c.in )'Ou st
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lt lc ,b oa rd \h or u ut (0 f Rado com,-a o·
S Wh£1 Is :.l

u es ti o n s
Application-Based Q
ng lli ltn H of s111dt
nu. ol h,, cl us Hr
sh te t IM .
L Pankaj h. u a
n te d • -t f<
t. \V hi d, ~ -r e o f u a l a n .. . - to re a
-ial numbt
forgot to write their ...
serial numbers? f st ud tn B pa,nop.>on
g., ..,.,.+u■
gM ng d e w , o
b. Ujwal has a s a d
a~ o '"
1 w type d ro U nu rn bt n I l l ~ B .and iw n
he
comprriuon. By mismu, ll m bt ,, co lu m n lx fo rr dw n. lff lt column.
shin tht ro nu
Column A. How can he Sh e 1 w r ~ ._ li>t cJ lt l 1 L
1e am .
n o f rfwi Badminton
c Yulcti is m• u p w ut no w , r- o ,n ,d ,n is o f cl.us VII B ._... not
e 1ram B
inltJ'Hted ., joininJ th a cb 1a of thc-,r o .o
,1u4Mu.?
CIJI ,h e de lc t• ,h do
in U tH tt d How d th en co lumn D. ti ow a n slw
lu m n A an
d Zoy.t h u 10 sele
ct t:ht! entire co
thi• sr1Ktion1