TECHNICAL MANUAL SINCOL ACCOUNTING AND

LOGISTICAL INFORMATION SOFTWARE SYSTEM FOR

THE DIMAR MARKETING COMPANY

DIEGO ALEJANDRO HUERTAS LOPERA

ANALYSIS AND DEVELOPMENT OF INFORMATION

SYSTEMS
FILE No.2282261

Servicio Nacional De Aprendizaje _ SENA

Business and Tourist Services Center
Bucaramanga sectional
VIRTUAL MODE
2021

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 TABLE OF CONTENS

INTRODUCTION 3
IMAGE 1. USERNAME 4
IMAGE 2. LOG IN TO THE SYSTEM 5
IMAGE 3. MENU 5
IMAGE 4. PRODUCTS 6
IMAGE 5. INCOME PRODUCTS MODULE 7
IMAGE 6. OUTPUT PRODUCTS MODULE 8
IMAGE 7. UPDATE PRODUCTS MODULE 9
IMAGE 8. STORE 10
IMAGE 9. WAREHOUSE MODULE 11
IMAGE 10. SALES 12
IMAGE 11. SALES MODULE 13
IMAGE 12. BILLING 14
IMAGE 13. BILLING MODULO 14
IMAGE 14. SING OFF 15
CONCLUSIONS 16

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 INTRODUCTION

Within society we can find different mechanisms that help to solve and /
or reduce human needs with technological advances, within this world of
technology and information technology, technical manuals are
increasingly viewed, these, which are of vital importance, to thus preserve
the good and extensive functioning of systems and mechanisms under
human use. The technical manuals that throughout history have proven
indispensable for the correct operation of the system and / or mechanism
acquired.

Therefore, our accounting and logistics information software system

SINCOL is not the exception, although we can say that its startup,
execution and development does not contain complete step-by-step, if we
can say that, while the software is running in its beginning, during and
after, we must maintain composure and respect the scope established in
the technical manuals.

Our technical manual is not something elementary, but it is not complete

either, the basic and consecutive concepts are maintained in the
explanation of the graphic interfaces contained in the SINCOL accounting
and logistics information software system for the COMERCIALIZADORA
DIMAR company.

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 SINCOL ACCOUNTING AND LOGISTICAL INFORMATION
SOFTWARE SYSTEM FOR THE MARKETER DIMAR.

TECHNICAL MANUAL OF THE SINCOL ACCOUNTING AND

LOGISTICAL INFORMATION SOFTWARE SYSTEM

COMERCIALIZADORA DIMAR is a company dedicated to the production

of laying hens and eggs, its storage and distribution, DIMAR is located in
the municipality of Villanueva (Casanare) and its place of operation is
established in the southern municipalities of the Department of Casanare,
according to the needs report of the company in question, we will find the
solution regarding a SINCOL Accounting and Logistics Information
Software System

IMAGE 1. USERNAME

Image 1: The beginning of our Software System we will find a legend in

the upper part of the graphical interface "WELCOME TO DIMAR
COMERCIALIZADORA", followed by this, we will find the characteristic

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logo of the COMERCIALZIADORA DIMAR Company and in the lower
part an ENTER button, The usage procedure is as follows, like this;
1. ENTER, we will place the cursor on the box and left click

IMAGE 2: ENTERING THE SYSTEM

Image 2. In this graphic interface we will find the beginning of the

administrative and operational users authorized by the
COMERCIALIZADORA DIMAR Company, who will have a username and
passwords created, loaded and previously delivered by the agency in
charge, the use procedure is as follows, thus;

1. USER: we will place the cursor in front of the blank USER box and
tabulate the corresponding user, which is made up of the
identification number of the employee and / or collaborator.
2. PASSWORD: once we tab the USER, we will place the cursor in
front of the blank PASSWORD box and we will tabulate the
corresponding password, which is personal and non-transferable.
3. ENTER, we will place the cursor on the ENTER box and left click

IMAGE 3: MENU

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Image 3. In this interface we find the entry panels to the SINCOL
Information Software System, this graphical interface is made up of 3
modules (PRODUCTS, WAREHOUSE, SALES, BILLING), such as
products, warehouse, sales, invoicing. The logo of the
COMERCIALIZADORA DIMAR company appears within the graphic
interface, and the procedure for selecting modules is as follows, like this;

1. PRODUCTS, if we require and have domain authorization on this

submodule, we will place the cursor over its name and left click and
it will open the following graphical interface.
2. WAREHOUSE, if we require and have domain authorization on this
submodule, we will place the cursor on its name and left click and it
will open the following graphical interface.
3. SALES, if we require and have domain authorization on this
submodule, we will place the cursor on its name and left click and it
will open the following graphical interface.
4. BILLING, if we require and have domain authorization on this
submodule, we will place the cursor over its name and left click and
it will open the following graphical interface.
5. SEARCH box, this box enables the user to type a keyword for the
required module and will give the option to redirect it to the
indicated interface.

IMAGE 4. PRODUCTS

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Image 4: In this interface we will find the entry to the PRODUCTS module,
which will require us to confirm our identity, the procedure is as follows, like this;

1. USER: we will place the cursor in front of the blank USER box and
tabulate the corresponding user, which is made up of the identification
number of the employee and / or collaborator.
2. PASSWORD: once we tab the USER, we will place the cursor in front of
the blank PASSWORD box and we will tabulate the corresponding
password, which is personal and non-transferable.
3. ENTER, we will place the cursor on the ENTER box and left click

IMAGEN 5. PRODUCTS MODULE – INCOME

Image 5: Within the products module we will find the INPUT panel and the
procedure is as follows:

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 1. INCOME: We will left click on it to generate the entry of products to
the inventory of the COMERCIALIZADORA DIMAR company.

2. PRODUCT ID: This record is made up of the classification

categorization, as follows: (C = 0001, B = 0002, A = 0003, AA =
0004, EXTRA = 0005, JUMBO = 0006) and will be tabulated within
the box that is located in front

3. PRODUCT NAME: This record consists of its classification, as

follows: (EGG C, EGG B, EGG A, EGG AA, EXTRA EGG, JUMBO
EGG) and will be tabulated within the box that is located in front

4. PRODUCT PRICE: This record will be made according to the

generalities of the DIMAR COMMERCIALIZING Company and will
be tabulated within the box that is located in front
5. PRODUCT LOT: This record consists of its [(category + entry date
+ / + expiration date), (example, AA category, entry date (day-
month-year) 121221, expiration date (day- month-year) 120122)
the record would be AA121221 / 120122] and it will be tabulated
within the box that is located in front
6. DATE OF ENTRY: This record is made according to the date of
entry of the product to the SINCOL inventory and will be tabulated
according to the calendar panel located to the right of the box and
its selection will be made in the order, DIA- MONTH YEAR
7. EXIT DATE: This record is not enabled to tabulate
8. EXPIRATION DATE: This record will be made according to the
product classification date and will add a time of up to 4 weeks (28
days) and will be tabulated according to the calendar panel located
to the right of the box and your selection will be made in the order,
DAY-MONTH-YEAR
9. BACK icon: This option will allow us to go back to the previous
graphical interface without saving changes and its function is
executed by clicking on the icon.
10. SAVE ICON: This option will allow us to load and save the
records to the SINCOL System and its function is executed by
clicking on the icon
11. INTERROGATION SIGN icon: This option will allow us to make a
query for questions or concerns about the operation and / or the
module and its function is executed by clicking on the icon.
12. PRINTER icon: This option will allow us to print on the devices
authorized by the SINCOL System

IMAGEN 6. PRODUCTS MODULE - OUTPUT

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Image 6: Inside the products module we will find the OUTPUT and
UPDATE panel, the procedure is as follows:

1. EXIT: We will left click on it to generate the entry of products to the

inventory of the COMERCIALIZADORA DIMAR company.
2. PRODUCT ID: this record is not enabled
3. PRODUCT NAME: This record is not enabled
4. PRODUCT PRICE: This record is not enabled
5. PRODUCT LOT: This record is not enabled
6. ENTRY DATE: This record is not enabled
6. DEPARTURE DATE: This record is made according to the date of
delivery and / or sale of the product to the customer and will be
tabulated according to the calendar panel located to the right of the
box and its selection will be made in the order, DAY MONTH YEAR
7. EXPIRATION DATE: This record is not enabled
8. BACK icon: This option will allow us to go back to the previous
graphical interface without saving changes and its function is
executed by clicking on the icon.
9. SAVE ICON: This option will allow us to load and save the records
to the SINCOL System and its function is executed by clicking on
the icon
10. INTERROGATION SIGN icon: This option will allow us to make a
query for questions or concerns about the operation and / or the
module and its function is executed by clicking on the icon.
11. PRINTER icon: This option will allow us to print on the devices
authorized by the SINCOL System

IMAGEN 7. PRODUCTS MODULE - UPDATE

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Image 7: Inside the products module we will find the UPDATE panel and
the procedure is as follows:

1. UPDATE: We will left click on it to generate the entry of products to

the inventory of the COMERCIALIZADORA DIMAR company.
2. PRODUCT ID: This record is not enabled
3. PRODUCT NAME: This record is not enabled
4. PRODUCT PRICE: This record will be made according to the
generalities of the DIMAR COMMERCIALIZING Company and will
be tabulated within the box that is located in front
5. PRODUCT LOT: This record is not enabled
6. ENTRY DATE: This record is not enabled OR
7. DEPARTURE DATE: This record is made according to the date of
delivery and / or sale of the product to the customer and will be
tabulated according to the calendar panel located to the right of the
box and its selection will be made in the order, DAY MONTH YEAR
8. EXPIRATION DATE: This record is not enabled
9. BACK icon: This option will allow us to go back to the previous
graphical interface without saving changes and its function is
executed by clicking on the icon.
10. SAVE ICON: This option will allow us to load and save the
records to the SINCOL System and its function is executed by
clicking on the icon
11. INTERROGATION SIGN icon: This option will allow us to make a
query for questions or concerns about the operation and / or the
module and its function is executed by clicking on the icon.
12. PRINTER icon: This option will allow us to print on the devices
authorized by the SINCOL System

IMAGE 8. STORE
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Image 8: In this interface we will find the entrance to the WAREHOUSE
module, which will require us to confirm our identity, the procedure is as
follows, like this;

1. USER: we will place the cursor in front of the blank USER box and
tabulate the corresponding user, which is made up of the
identification number of the employee and / or collaborator.
2. PASSWORD: once we tab the USER, we will place the cursor in
front of the blank PASSWORD box and we will tabulate the
corresponding password, which is personal and non-transferable.
3. ENTER, we will place the cursor on the ENTER box and left click

IMAGE 9. WAREHOUSE MODULE

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Image 9: In this graphical interface we will find the warehouse module,
which helps us to locate the products, their existence and stock of them,
the procedure is as follows, like this;

1. PRODUCT ID: This record is made up of the classification

categorization, as follows: (C = 0001, B = 0002, A = 0003, AA =
0004, EXTRA = 0005, JUMBO = 0006) and will be tabulated within
the box that is located in front
2. PRODUCT NAME: This record is made up of its classification, as
follows: (EGG C, EGG B, EGG A, EGG AA, EXTRA EGG, JUMBO
EGG) and will be tabulated within the box that is located in front
3. PRODUCT PRICE: This record will be made according to the
generalities of the COMERCIALIZADORA DIMAR Company and
will be tabulated within the box that is located in front
4. PRODUCT LOT: This record consists of its [(category + entry date
+ / + expiration date), (example, AA category, entry date (day-
month-year) 121221, expiration date (day- month-year) 120122)
the record would be AA121221 / 120122] and it will be tabulated
within the box that is located in front
5. DATE OF ENTRY: This record is made according to the date of
entry of the product to the SINCOL inventory and will be tabulated
according to the calendar panel located to the right of the box and
its selection will be made in the order, DIA- MONTH YEAR
6. EXIT DATE: This record is not enabled to tabulate
7. EXPIRATION DATE: This record will be made according to the
product classification date and will add a time of up to 4 weeks (28
days) and will be tabulated according to the calendar panel located
to the right of the box and your selection will be made in the order,
DAY-MONTH-YEAR
8. PRODUCT LOCATION: This record will not appear immediately
when completing the registration of the previous options.
9. BACK icon: This option will allow us to go back to the previous
graphical interface without saving changes and its function is
executed by clicking on the icon.
10. PRINTER icon: This option will allow us to print on the devices
authorized by the SINCOL System
11. INTERROGATION SIGN icon: This option will allow us to make a
query for questions or concerns about the operation and / or the
module and its function is executed by clicking on the icon.

IMAGE 10. SALES

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Image 10: In this interface we will find the entrance to the SALES module,
which will require us to confirm our identity, the procedure is as follows,
like this;

1. USER: we will place the cursor in front of the blank USER box and
tabulate the corresponding user, which is made up of the
identification number of the employee and / or collaborator.
2. PASSWORD: once we tab the USER, we will place the cursor in
front of the blank PASSWORD box and we will tabulate the
corresponding password, which is personal and non-transferable.
3. ENTER, we will place the cursor on the ENTER box and left click

IMAGE 11. SALES MODULE

Image 11: In this graphical interface we will find the sales module, whose
task will be to record data for the consolidation of product sales of the
COMERCIALIZADORA DIMAR Company, the procedure is as follows;

1. DATE: This record is made according to the date of sale of the

product and will be tabulated according to the calendar panel
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 located to the right of the box and its selection will be made in the
order, DAY-MONTH-YEAR
2. CLIENT ID: This record is the identification document number of
the client and / or legal or natural person to whom the product is
sold
3. PRODUCT ID: This record is made up of the classification
categorization, as follows: (C = 0001, B = 0002, A = 0003, AA =
0004, EXTRA = 0005, JUMBO = 0006) and will be tabulated within
the box that is located in front
4. PRODUCT QUANTITY: this record involves the quantity of product
sold proportional to the PRODUCT ID and its income goes with the
increasing or diminutive sense of the selection bar
5. INVOICE: The SINCOL System will show the consecutive and
corresponding number of the invoice for the executed transaction
and the value will appear automatically.
6. DISKETTE icon: This option will allow us to save the records in the
graphic interface and its function is executed by clicking on the
icon.
7. GENERATE INVOICE: It is the order that we give to the SINCOL
System to save the records and execute the visualization in the
system of the new invoice.
8. INTERROGATION SIGN icon: This option will allow us to make a
query for questions or concerns about the operation and / or the
module and its function is executed by clicking on the icon.

IMAGE. 12. BILLING

Image 12. In this interface we will find the entrance to the BILLING
module, which will require us to confirm our identity, the procedure is as
follows, like this;

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 1. USER: we will place the cursor in front of the blank USER box and
tabulate the corresponding user, which is made up of the
identification number of the employee and / or collaborator.
2. PASSWORD: once we tab the USER, we will place the cursor in
front of the blank PASSWORD box and we will tabulate the
corresponding password, which is personal and non-transferable.
3. ENTER, we will place the cursor on the ENTER box and left click

IMAGE 13. BILLING MODULO

;
Image 13: In this graphical interface we will find the billing module, which
will execute the orders to load records, generate the invoice and print it

1. INVOICE: This option is disabled, since the value will appear

automatically
2. CLIENT ID: This record is the identification document number of
the client and / or legal or natural person to whom the product is
sold
3. INVOICES: this will be a value that will appear automatically
4. DATE: This record is made according to the date of sale of the
product and will be tabulated according to the calendar panel
located to the right of the box and its selection will be made in the
order, DAY-MONTH-YEAR
5. DISKETTE icon: This option will allow us to save the records in the
graphical interface and its function is executed by clicking on the
icon
6. PRINT INVOICE: This option will allow us to print on the devices
authorized by the SINCOL System

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 7. SEND INVOICE: according to the data and records in the clients'
databases, in this option we can execute the automatic sending of
the electronic invoice to the Client

IMAGE 14. SING OFF

Image 14: The last graphical interface of our system allows us to close our
domain to the system with security and agility, and its procedure is as follows,
like this;

1. CLOSE SESSION, we place the cursor on the box and we left click with
it.

CONCLUSIONS

Within Information Systems we not only highlight its practicality

but also its importance within the strategic, operational, support
and management processes in a company. The technical
manuals help to make the manipulation and execution of
Systems even less complex.

It is necessary to understand that the instructions contained in

these booklets and documents were carried out under real

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foundations of the best practices of manipulation and execution
of systems.

Each function, graph and action, is explained and detailed in

order to avoid delays in the development of processes and
these are executed under principles of security, confidentiality,
rationality and practicality.

The understanding that is acquired in the technical manuals

implies concentration and development of the same following
the parameters established for the normal and correct
development of the system and its interfaces

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