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Article
Compensation & Benefits Review
Abstract
The salesforce is a strategic lever of the sales organization for improving sales growth, market share and profitability. Various
attributes of salesforce such as its size and structure are key components of salesforce compensation design. This research
focuses on this direction and provides methodology to indentify optimal size of salesforce and the right balance between
generalized and specialized sales roles in the salesforce structure. The size and structure of the salesforce significantly impact
the operation of salesforce in terms of efficiency and effectiveness and hence it needs to change as the sales organization
enters the growth stage. It is mainly because these attributes have highest impact on overall success of sales organization in
the growth stage compared to other stages of business life cycle. However, designing an optimal salesforce size and structure
is an intricate task. This study looks into this area and develops various matrices and analytical tools to determine optimal
salesforce size and structure during growth stage. At optimal salesforce size and corresponding structure, sales organization
is able to attract, retain and motivate the ‘right’ type of sales people, build long term relationship with customers, gain
market share, enhance profitability and thus maximize the value of sales organization. Research develops a financial model
and provides a numerical illustration to calculate optimal salesforce size and structure.
Keywords
salesforce size, generalist salesforce, specialist salesforce, salesforce structure, growth stage, compensation
The salesforce represents an expensive and important human desire to increase salesforce effectiveness with higher degree
resource (HR) asset for a sales organization as it is a large of specialization. Hence, during the growth stage, sales
percentage of total costs for most sales organizations and has organizations need to design salesforce size and structure to
a major impact on both top line and bottom line perfor- ensure that it supports the salesforce strategy and the organi-
mances of sales organizations. The overall sales compensa- zation’s strategic goals. This involves finding the right size
tion cost of a sales organization depends on salesforce size of salesforce and the right balance between generalist and
(i.e., large vs. small salesforce) as well as structure (i.e., gen- specialist salesforce. This research focuses on this direction
eralist vs. specialist salesforce). Salesforce size and structure and provides methodology to identify the optimal size and
are key dimensions of salesforce compensation in sales structure of the salesforce during the growth stage.
organizations and significantly affect the successful opera-
tion of a salesforce in terms of efficiency and effectiveness.
Role of Salesforce: Efficiency and
The most practical way to develop a sales compensation
estimate is to work backward using as the starting point the Effectiveness Focus
total size of the salesforce for the level of sales performance Traditionally, the basic task of a salesforce is sales calls
desired. After looking into a host of the factors, a sales orga- directed at the marketplace. This activity is important as the
nization then carefully determines the salesforce structure. market responds to such sales calls by buying the products
In the process of salesforce structure identification, sales and services offered by the sales organization. Accordingly,
organizations determine whether they want to have more efficiency monitors the sales process and reflects the rate at
generalist or more specialist salesforce after considering
advantages and disadvantages of each option. Generalist
Corresponding Author:
salesforce do all selling activities and all products to all cus-
Pankaj M. Madhani, ICFAI Business School (IBS), IBS House, Opposite
tomers while specialist salesforce do certain selling activi- AUDA Lake, Near Science City, Off SG Road, Ahmedabad, Gujrat
ties for certain products for certain customers. During the 380060, India.
growth stage, salesforce structure decisions are driven by a Email: pmadhani@iit.edu
sells the firm’s entire product line to all of the accounts and Figure 3. Growth opportunity and salesforce expansion: An
optimal scenario.
prospects in their territory. The salesperson is responsible Source. Matrix developed by the author.
for all selling activity in the territory. Such a salesforce usu-
ally generates higher call activity and more face-to-face
selling effort than one with a specialist salesforce. salesforce sizing issues remain highly prominent as the
A specialist salesforce is normally output driven and sales organization expands. During the beginning of the
can focus more narrowly on selling. However, specializa- growth stage when uncertainty is low, growth opportuni-
tion also creates some risk for a business. If the markets ties are high and the product has achieved traction and
in which a specialist focuses weaken, it may be very dif- has been accepted in the market, the salesforce can be
ficult to adapt and redeploy the specialist salesforce hired as rapidly as the sales organization’s financial con-
structure quickly. Generalist salesforce structures usually straints will allow. Sales come in relatively easily in the
provide greater flexibility than do specialized structures. growth stage, and salespeople are motivated and full of
As generalist salesforce are familiar with all the products, optimism. Hence, during the period of higher growth, an
markets and selling tasks, their effort can be redeployed aggressive approach is optimal and the organization
more quickly as markets and business strategies evolve. should ramp up the salesforce as early as possible to max-
While adopting salesforce specialization and evaluating imize profitability (Figure 3).
its potential benefits and risks, the need for flexibility A meta-analysis of econometric studies of personal
should always be considered. selling sales response relationships indicates that the
Salesforce size and structure (degree of specialization) mean personal selling sales elasticity (corrected for meth-
are key levers of sales organization profitability during the odological biases) is significantly larger than the mean
growth stage. A larger salesforce composed of salespeople advertising–sales elasticity.2 Hence, it may be beneficial
who specialize by product or market is more effective, cre- for a sales organization to spend aggressively on the high-
ates higher revenues but costs more than a smaller, gener- elasticity marketing variable such as salesforce early in
alist salesforce. In comparison to a generalist salesforce, a the growth stage to build high market share, to maintain
specialist salesforce is expensive and also requires larger market dominance and to secure long-term payoff.
size. Hence, relying on optimal mix of generalist and spe- Aggressive investment in enhancing salesforce size dur-
cialist salesforce provides both efficiency and effective- ing the growth stage allows organizations to capitalize on
ness of sales. Figure 2 shows how salesforce size and early opportunities, forestall competitors and build a
structure (i.e., generalist vs. specialist salesforce) influence strong base of loyal customers and increase sales and
compensation costs of a sales organization. profits quickly.
Hence, smart sales organizations increase salesforce
Salesforce Sizing During the investment as early success signals emerge. During the
Growth Stage: Conservative Versus growth stage many sales organizations continue to main-
tain a smaller salesforce as they take a conservative risk-
Aggressive Approach
averse strategy approach and are leaving money on the
During the growth stage as business grows, the salesforce table by failing to deploy sufficient salespeople. They
have to call on prospects in a broader set of markets as view the salesforce as a cost item that needs to be justi-
their product portfolio expands. Hence, in this stage fied by immediate sales rather than an investment that
salespeople not only generate incremental sales but also profitability. However, when the salesforce cost
have a positive impact on salesforce morale as salesforce to sales ratio is reduced by cutting headcount, the
are not overstretched. It also results in higher retention of impact on profitability will be positive only if the
the salesforce. Improved salesforce retention leads to salesforce is already too large. Some sales organi-
lower hiring and training costs and greater customer loy- zations use this approach to keep their costs under
alty. High salesforce turnover can be a signal that a sales- control. But this method fails to recognize the
force is not sized correctly. direction of causality between sales and sales-
force size. It is important to note that a salesforce
Salesforce Size Calculation: Various drives sales and not vice versa.
3. Workload approach: This method determines
Approaches the total selling effort needed to adequately
The salesforce is a critical component to the overall success cover the sales organization’s market and then
of the sales organization’s goals and objectives. Salesforce calculate the average selling effort per salesper-
sizing focuses on salesforce deployment decisions that are son to find the appropriate salesforce size for
related to determining selling effort needed to cover sales the desired selling effort. This approach is rela-
accounts adequately. Based on the desired amount of selling tively simple to develop.
efforts, the size of the salesforce is calculated and territories Salesforce size = Total selling effort needed/
are designed to ensure proper coverage of accounts and to Average selling effort per salesperson
provide each salesperson with a reasonable opportunity for 4. Incremental approach: This incremental approach
success. Deciding on the proper size of the salesforce is a states that a new salesperson should be added until
strategic management issue because it has an important the gross profit on new business is equal to the cost
impact on the sales organization’s revenues and profits. A of deploying another salesperson. Early in the
properly sized selling organization assures that customers growth stage, when uncertainty is low, a sales orga-
and prospects receive appropriate coverage, the sales organi- nization adds sales employees until the increased
zation’s products get proper representation, the salesforce is contribution equals the incremental cost. This
stretched but not overworked and the organization makes an approach is rigorous for calculating salesforce size
appropriate investment in its sales resources. Appropriately as it quantifies the important relationships between
sized salesforce maximize the economic return on invest- salesforce size, sales and costs. However, this
ment of selling resources.6 approach is difficult to develop, and it cannot be
Determining the most appropriate salesforce size is used for new salesforce where historical data and
dependent on a number of factors, such as stages of busi- accurate judgments are not possible.
ness life cycle, the use of selling partners, the return on 5. Return on investment (ROI) approach: This
investment for new salespeople, productivity of salespeo- approach calculates the 3-year ROI of salesforce
ple and turnover of the sales staff. Sales organizations use to determine whether an appropriate return is
a number of analytical tools to determine the appropriate being made on the salesforce investment. ROI
salesforce size, including the following: analysis is a powerful financial model to help
determine whether a salesforce is too large, too
1. Breakdown approach: This approach determines small or about the right size.
the appropriate salesforce size by using the fore-
casted sales to calculate the average sales per The breakdown, selling expenses and workload
salesperson. This approach is easy to develop; approaches tend to be very rough methods but can be use-
however, it is weak conceptually. The concept ful in determining some basic information about the
underlying the calculations is that sales determine salesforce. The incremental and ROI approaches are
the number of salespeople needed. appropriate and robust as they tend to require more
Salesforce size = Forecasted sales/Average sales detailed analysis and rigor.
per salesperson
2. Salesforce costs approach: This approach sets Developing a Financial Model for
average salesforce cost as a constant percentage Salesforce Size Calculation During
of forecasted sales in line with its historical aver-
age or the industry sales. Maintaining the sales-
the Growth Stage
force cost to sales ratio is not the same as A sales organization in the growth stage relies on the ROI
maximizing profits. When the salesforce is under- approach for salesforce size calculation. It requires the
sized, adding salespeople increases the salesforce sales organization to conduct a breakeven analysis to
cost to sales ratio and at the same time increases check if its salesforce is the right size. Various steps
involved are computing the breakeven ratio (the ratio of the percentage of this year’s sales that the sales
the incremental sales revenue per additional salesperson organization will retain without any salesforce
to the breakeven sales), estimating the carryover sales efforts next year. Accordingly, CO1 refers to the
rates and using those estimates to determine the 3-year carryover sales percentages for next year and CO2
ROI for salesforce. for the year after.
Because of sales carryover, the multiyear sales impact 6. Determine the 3-year ROI on sales staff.
of adding salespeople is much larger than the 1-year
impact. Upsizing a salesforce can result in an incremental ROI = [(The gross margin on the incremental
profit reduction in the first year because salesforce costs sales revenue that an additional salesperson
increase immediately while sales increase slowly, but a can generate in year 1) + (The incremental gross
significant profit improvement can be attained as the margin on carryover sales in year 2) +
impact of carryover sales is fully realized over years. (The incremental gross margin on carryover sales
According to research published by the management con- in year 3) – (The annual cost of an additional
sulting firm ZS Associates, the salesforce size that maxi- salesperson)/(The annual cost of an additional
mizes companies’ 3-year profits is 18% larger, on average, salesperson)]
than the size that maximizes 1-year profits.3
On should follow the six steps given below to conduct The result is expressed as a percentage as per the fol-
the salesforce sizing analysis: lowing formula:
ROI = [(GMR × I) + (GMR × I × CO1 )
1. Estimate the annual cost of a salesperson (CS),
the gross margin (GM) and the gross margin rate + (GMR × I × CO 2 ) − CS] / CS
(GMR). The annual cost of a salesperson includes For 3-year ROI on salesforce, the above-mentioned
all costs that vary with the number of salespeople, formula can be simplified as given below by substituting
including salary, benefits, taxes, bonuses, auto- value of GMR and I found earlier:
mobiles, travel and expenses (T&E), computers
and administrative support. ROI = (CS/B) × (B × BER) + [((CS/B) × (B × BER) +
GM = Sales revenue ( SR ) sales carryover) + (CS/B) × (B × BER) + (sales
carryover × sales carryover)) – CS]/(CS) = Breakeven
− Variable product costs ( VC )
ratio (1+ sales carryover + sales carryover × sales
GMR ( % ) = GM/SR carryover) – 1
0.2 -80% -79% -78% -77% -75% -74% -72% -71% -69%
0.4 -60% -58% -56% -53% -50% -48% -44% -41% -38%
0.6 -40% -37% -33% -30% -26% -21% -17% -12% -6% Effectiveness
1.2 20% 26% 33% 41% 49% 58% 67% 77% 87%
Optimal
1.4 40% 47% 55% 64% 74% 84% 95% 106% 118%
Sales force
1.6 60% 68% 78% 88% 98% 110% 122% 136% 150%
1.8 80% 89% 100% 111% 123% 136% 150% 165% 181%
2.2 120% 132% 144% 158% 173% 189% 206% 224% 243%
2.4 140% 153% 166% 181% 198% 215% 234% 253% 274%
2.6 160% 174% 189% 205% 222% 241% 261% 283% 306%
3.2 220% 237% 255% 275% 297% 320% 345% 371% 399%
3.4 240% 258% 277% 299% 322% 346% 373% 401% 430%
3.6 260% 279% 300% 322% 346% 373% 400% 430% 462%
3.8 280% 300% 322% 346% 371% 399% 428% 460% 493%
Note.
Italic = Oversized salesforce.
= Optimal salesforce size.
___ = Undersized salesforce.
7
Source. Calculated by the author.
8 Compensation & Benefits Review
Advantages Disadvantages
No duplication of effort. Generalist salesforce are typically not as effective as specialist
salesforce.
As generalist salesforce can live close to their accounts, it Generalist salesforce are overloaded as they have to do
minimizes travel time and costs and maximizes the time everything, including administrative tasks that take time that
devoted to face-to-face selling. might otherwise be spent making sales calls.
There is more clarity regarding who is responsible and As generalist salesforce are asked to sell many products to
accountable for each customer. many diverse customers, they often choose to work within
their comfort zone and may tend to ignore some strategically
important products, customers or selling activities.
The generalist salesforce nurtures entrepreneurship culture, Limited product line and customer knowledge, lack of
as they “own” their customers and have the freedom to management control over product or customer.
make decisions about how to spend their time.
It is a flexible structure, allowing quick reallocation of sales Not suitable in heterogeneous market.
effort to different customers or product lines as sales
organization’s priorities change.
small, too large or the right size. In Table 1, the percent- customers. The need for a specialist salesforce is studied
ages in each cell represent 3-year returns on salesforce by assessing how heterogeneous or complex are the prod-
investment. ucts, markets and salesforce activities as explained below:
Use Table 2 to find out what the breakeven ratio and
the carryover rate imply about salesforce size. As calcu-
Products Assessment
lated in Table 1, the numbers in each cell of the table rep-
resent a 3-year ROI on incremental salesforce investment. 1. Ability of salesperson to sell all the products
Based on the financial model, the sizing criteria are given 2. Effectiveness gains obtained through product
on the following ROI targets: specialization
3. Impact on key products if a generalist salesforce
•• ROI of less than 75%: The salesforce is too large. deployed
•• ROI of 75% to 150%: The salesforce is the right
size.
Markets Assessment
•• ROI of more than 150%: The salesforce is too
small. 1. Scope of market segmentation to facilitate similar
selling processes for customers and prospects in
However, in reality sales organizations can set their own each segment
criteria for ROI selection based on forecasting, market 2. Market potential and heterogeneity across these
research and sales response analytics. segments
3. Customer synergy within the segments
4. Effectiveness gains obtained through specializa-
Salesforce Structure: Key Features tion in these segments
The structure of the salesforce comprises of two compo- 5. Impact on key markets if a generalist salesforce
nents, that is, generalist salesforce and specialist sales- deployed
force. In a generalist sales organization, each salesperson
sells an organization’s entire, but usually limited, product
Activity Assessment
line to customers who typically are all in the same indus-
try, thus providing a single point of business contact to 1. Impact of information technology (IT) on the role
customers. A generalist salesforce would be expected to of the salesforce to create opportunities for activ-
engage in all types of sales activities for all of the prod- ity specialization
ucts and to sell to all of the customers. A specialist sales- 2. Effectiveness gains obtained through activity
force would be expected to engage in a limited set of specialization
selling activities for only a portions of the organization’s 3. Impact on essential selling activities if a general-
products and would be selling only to a certain group of ist salesforce deployed
Figure 5. Optimal salesforce structure: Trade-off between efficiency and effectiveness.
Source. Figure developed by the author.
Such assessment will help sales organizations to explore the territory. However, generalist salesforce have certain
the opportunity for salesforce specialization. If the gains disadvantages, as given in Table 2.
in potential effectiveness exceed the potential cost of Specialization is the mechanism that deals with het-
inefficiency, then specialization can be used to generate erogeneity and as such a salesforce that specialize in a
various options for salesforce structure. Salesforce spe- market, product or activity uses its focus to increase
cialization produces effectiveness gains. However, over- effectiveness. A salesforce that focuses its time, efforts
specialization creates efficiency losses. Hence, the best and emphasis on the most appropriate products, cus-
salesforce structure aims at the right balance between tomers, geography and selling activities creates more
efficiency and effectiveness. To decide which salesforce sales in the long-term and successfully executes the
structure is most appropriate for a sales organization, it is strategies of the sales organization. Because of their
essential to evaluate the trade-off between salesforce effi- expertise and skill, they generate higher levels of sales
ciency and effectiveness.8 per call. While they are highly effective, specialized
Figure 5 shows the trade-off between efficiency and salesforce often have overlapping sales territories, with
effectiveness with an optimal salesforce structure. The different specialized salespeople covering the same
salesforce structure that is finally selected must be good geography but calling on different market segments,
for its customers (creates values, responsive to needs of selling different products or engaging in different activ-
customers and enhance a long-term partnership), sales ities. Consequently, a specialized salesforce is rarely as
employees (rewarding work, growth opportunities and efficient as a generalist salesforce. A specialized sales-
earning potential) as well as the sales organizations (con- force increases effectiveness in a complex environ-
sistent sales and profitability through gains in efficiency ment; however, it also causes efficiency losses. So a
and effectiveness).9 good rule of thumb is: Use specialist salesforce as long
as the gains in effectiveness exceed the losses in
Generalist Versus Specialist efficiency.
Salesforce: Advantages and Salesforces specialize in different ways such as by
customer, geography, function, product, market, activity
Disadvantages within the sales process and industry vertical. Customer
Sales organizations using a generalist salesforce structure specialization makes salesforce structure more market
assign their salesforce to sales territories made up of a list driven and focus on select group of customers.
of accounts or a group of contiguous geographic units. Specialization by geography focuses on geographic ter-
Generalist salesforce are usually the most efficient as ritories. Salesforce specialization by functions is illus-
typically they have smaller sales territories, less travel trated by the delineation between the “Hunter” and
time and the most face-to-face time with customers. They “Farmer” roles of the salesforce. Hunters typically focus
also have a greater opportunity to gain in-depth knowl- on new sales, while farmers cultivate current customer
edge of economic, cultural and competitive conditions in relationships to drive revenue growth.10
Advantages Disadvantages
When a product line is broad, diverse or complex, More time and money is expended when several salespeople must
a product specialist salesforce has better product travel to the same customer. It is more expensive to operate.
knowledge and thus is more effective.
Sales organizations can intensify and direct the salesforce May result in duplication of effort.
effort toward strategically important products more easily.
The salesforce becomes more accountable to product- Missed opportunities for cross-selling. Salespeople are focused
based business units. on their own products and may miss opportunities to sell other
products in the company’s portfolio that can meet customer needs.
Advantages Disadvantages
Market specialist salesforce have enough knowledge of Market specialist salesforce may compromise a focus on products or
customers and thus enhances their ability to meet the selling activities.
complex needs of a diverse customer base.
Salespeople become highly adaptable to customer As attention of salespeople is centered on markets and customers,
needs and buying requirements. they may not have complete knowledge of the company’s products.
Sales managers can intensify and direct sales efforts It is hard for sales managers to properly allocate effort to
toward strategically important customers more easily. strategically important products or selling activities.
It creates clear accountability for salesforce to meet Not suitable for companies with product based business units.
overall needs of the customers.
Advantages Disadvantages
Activity specialist salesforce are low cost and easier to deploy, Activity specialist salesforce may have lack of customer focus.
with no geographic overlap.
Activity specialist salesforce are effective where activities are It has increased coordination requirements.
well defined.
The salesforce has better knowledge of sales activities that Salespeople may spend a considerable amount of time
require diverse skills and knowledge and hence more documenting customer information and activities that reduce
effective. the amount of time spent with the customer.
With activity specialist salesforce, some tasks can be assigned Customers prefer the convenience of working with one
to sales assistants or telesales. Thus, the company may be salesperson who is responsible for all products and all
able to improve its efficiency because of cheaper selling activities. Hence, may dislike dealing with several salespeople
alternatives. from the same company.
Product specialists are technical experts who know the Table 4 lists the advantages and disadvantages of a
products inside out. Market specialists gain considerable market specialist salesforce.
advantage by specializing on the basis of key market and Table 5 lists the advantages and disadvantages of an
customers. Activity specialist salesforce gains considerable activity specialist salesforce.
effectiveness by specializing on the basis of critical activity Some specialist sales teams focus on products, others
such as a team to sell new accounts, a team to maintain and on markets and still others on customer segments.
expand business at existing accounts, separate selling teams Salesforce can also specialize in certain activities: Some
for account management or problem solving. salespeople concentrate on acquiring customers and oth-
Table 3 lists the advantages and disadvantages of a ers on servicing existing customers. Every kind of spe-
product specialist salesforce. cialization has benefits and costs. For instance,
specialization by markets reduces salespeople’s focus on costs more than the resulting benefits in terms of sales
products, while product or activity specialization forces and margins justify.8
customers to deal with multiple salespeople. Many sales To figure out an optimal salesforce structure, sales
organizations therefore create hybrid structures that organization determines the degree of specialization
include a mix of generalists as well as market, product required (i.e., proportion of specialist salesforce in sales-
and activity specialists as specialist salesforce are more force structure) in the overall salesforce design. The basic
expensive in terms of compensation costs. Some sales approach for calculating the proportion of specialist
organizations also design separate specialty forces dedi- salesforce needed to reach the point of profit maximiza-
cated to a single product, market, territory or customer tion is increasing proportion of specialist salesforce till
segments.11 Thus, the decision of a sales organization to the value of the organization reaches maximum. As
structure its salesforce remains more of an art than a sci- shown in Figure 6, at optimal salesforce structure (So), a
ence as the issues and advantages associated with it are sales organization’s profit will be maximum.
interdependent, complex and involve many trade-offs. The choice of salesforce composition between gener-
alists versus specialists affects the sales organization’s
cash flow and profitability. The ultimate choice of the
Determination of Optimal Salesforce salesforce composition should meet the goal of maximiz-
Structure During the Growth Stage ing the value of the organization and hence the sharehold-
During the growth stage as products are established in the ers’ wealth. As Figure 6 shows, when the salesforce
market, repeat sales becomes a larger proportion of over- composition is changed (i.e., from higher proportion of
all sales; customers will require service and support, add- generalist to specialist salesforce), the value of the orga-
ing to salesforce’s workloads. At some point, a salesperson nization first rises, then likely peaks and eventually falls.
who is expected to perform many different selling tasks The reason for this relationship is that initially when the
for several different customer segments with complex salesforce composition is still low in specialists, the mar-
and diverse needs will not be able to perform the job ginal increase in organization value (i.e., higher effective-
effectively. The job will exceed the salesperson’s band- ness) due to the gains from more specialists outweighs
width. As such selling and supporting tasks grow beyond the marginal decrease in organization value due to the
the salespeople’s capacity to perform their jobs, they are losses (i.e., lower efficiency). At a certain point, the mar-
likely to ignore the customers, products and selling activ- ginal increase in organization value equals the marginal
ities that are most difficult to manage or unpleasant for decrease and the value of the organization reaches the
them. Unfortunately, what they drop may be lucrative or peak (i.e., point “O”). Beyond this point, however, the
strategic opportunities for the business. So a salesperson marginal decrease outweighs the marginal increase, and
who is trying to do a job that exceeds his bandwidth may the value of the organization falls.
not be able to produce the results the sales organization
wants. In this situation, sales organizations require a sales Determining an Optimal Salesforce
bandwidth that is much greater than the capacity of a gen-
Size and Structure: An Illustration
eralist salesforce. At this point, sales organizations need
to set up specialist salesforces to master multiple prod- The salesforce is a powerful vehicle for driving sales in
ucts, markets and selling tasks.3 the growth stage of a sales organization but they are
A sales process that is complex and diverse relative to expensive resources that need to be optimized. Every
the bandwidth, skills or capacity of the salespeople who sales organization in the growth stage should conduct a
perform it requires specialist salesforce, while a sales breakeven methodology and use the financial model of
process that is straightforward can be accomplished more Table 1 to check if its salesforce is of the right size. The
efficiently with a generalist salesforce. Specialist sales- right sized salesforce has an optimal balance between
force are typically more effective and are deployed to efficiency and effectiveness.
drive revenue during the growth phase. In this stage, as a
sales organization’s product portfolio grows bigger and
more complex or if the customers are numerous and from Illustration
different industries, a specialized salesforce is the usual This illustration first calculates the 3-year ROI for
choice. In fact, broader the product portfolio and the Sales Organizations “A,” “B,” and “C” to determine
greater the number of markets in which the customers the optimal size for salesforce. After calculating the
operate, the greater is the need of the sales organization optimal salesforce size, it proceeds further to deter-
for specialization. However, sales organizations need to mine the optimal salesforce structure. Sales
determine whether deployment of specialized salesforce Organizations A, B, and C differ only in incremental
revenue per sales employee. These sales organizations Organization C needs to reduce salespeople to increase
have sales carryover of 40% as estimated by the man- ROI to an acceptable range.
agement. To understand the impact of sales carryover,
Table 6 also shows calculation for sales organizations
Calculation of Optimal Structure
with no sales carryover. It is evident from Table 6 that
sales carryover positively impacts breakeven ratio as Choosing an appropriate salesforce structure of generalist
well as ROI. Hence, the required salesforce size at the versus specialist salesforce depends on customer or prod-
breakeven point will be less for an organization with uct characteristics as well as growth potential. The ulti-
sales carryover. mate choice would be the particular salesforce structure
Calculations in Table 6 show breakeven sales as well that gives the highest value to the organization. The pri-
as breakeven ratio for sales organizations. Accordingly, it mary goal of the organization is to maximize its value.
would lead Sales Organization A to conclude it needs 24 The optimal balance of generalist and specialist sales-
salespeople and the corresponding 3-year ROI will be force (i.e., optimal salesforce structure) in salesforce
optimal (118%). Similarly Sales Organization B con- design is an important consideration for the sales organi-
cludes that it needs 6 salespeople and the corresponding zation, as it maximizes the value of the organization
3-year ROI will be very high (493%), and Sales while holding other factors constant.
Organization C concludes that it needs 113 salespeople The change in the salesforce structure (i.e., generalist vs.
and the corresponding 3-year ROI will be very low specialist salesforce) results both in gains and losses: gains
(25%). Using the financial model of Table 1, we get the result in higher future cash flows and profitability due to bet-
same result for Sales Organizations A, B, and C. Read ter sales performance caused by higher salesforce effective-
Table 1 with 1.40 as breakeven ratio and 40% as sales ness, and hence increases the value of the organization;
carryover to get 3-year ROI of 118% (Organization A). losses result in lower future cash flows and profitability due
Similarly for Organization B, read Table 1 with 3.80 as to higher compensation costs (with larger proportion of spe-
breakeven ratio and 40% as sales carryover to get 3-year cialized salesforce), and decrease in salesforce efficiency,
ROI of 493%, and for Organization C, read Table 1 with which ultimately decreases the value of the organization.
0.80 as breakeven ratio and 40% as sales carryover to get Table 7 provides an illustration for optimal salesforce
3-year ROI of 25%. Here, Organization A is right sized, structure for Sales Organization A. Column (4) represents
Organization B is undersized while Organization C is the annual operating cash flow (AOC) when there is no
oversized. Hence, Organization B needs to add more specialist salesforce in salesforce structure. In this exam-
salespeople to reduce ROI to an acceptable range and ple, it is equal to $100 million. Column (5) and column (6)
Sales organizations
A B C
Sr. No. Calculation Without C/O With C/O Without C/O With C/O Without C/O With C/O
(1) Annual incremental sales per sales employee ($) 0.518 0.518 1.406 1.406 0.296 0.296
(2) Loss in sales due to attrition of salesforce and uneven performance (%) 20 20 20 20 20 20
(3) Average revenue per sales employee = (1) − ((1) × (2)) ($) 0.414 0.414 1.125 1.125 0.237 0.237
(4) Carryover sales (%) — 40 — 40 — 40
(5) Year 1 carryover sales = (3) × (4) ($) — 0.166 — 0.450 — 0.095
(6) Year 2 carryover sales = (5) × (4) ($) — 0.066 — 0.180 — 0.038
(7) Total carryover sales = (5) + (6) ($) — 0.232 — 0.630 — 0.133
(8) Average revenue per sales employee = (3) + (7) ($) 0.414 0.646 1.125 1.755 0.237 0.369
(9) Gross contribution margin rate (%) 60 60 60 60 60 60
(10) Contribution per sales employee = (8) × (9) ($) 0.249 0.388 0.675 1.053 0.142 0.222
(11) Salary and bonus for salesforce ($) (total compensation) 0.110 0.110 0.110 0.110 0.110 0.110
(12) Benefits for salesforce (%) 30 30 30 30 30 30
(13) Total benefits = (11) × (12) ($) 0.033 0.033 0.033 0.033 0.033 0.033
(14) Field support for salesforce (%) 20 20 20 20 20 20
(15) Field support = (11) × (14) ($) 0.022 0.022 0.022 0.022 0.022 0.022
(16) Expenses related to T&E, automobile, computer, phone, etc. ($) 0.0125 0.0125 0.0125 0.0125 0.0125 0.0125
13
14 Compensation & Benefits Review
Note. All figures in columns 4 to 8 are in million $. Figures in bold face indicate highest value of organization with optimal salesforce structure.
Source. Calculated by the author.