Work Order

Ref No. W.O/DTC/SOUTHERN HEIGHTS/2019/027(H.O.) July 3rd, 2019

SANON SEN & ASSOCIATES

5, Russel Street
Ground Floor,
Kolkata 700071 
India
E-mail:- info@sanonsen.com
Phone:+91-33-22264579
Phone: +91-33-22172505

PAN: AAMFS1843D
GST NO:- 19AAMFS1843D1Z4

Sub: Work Order for the development of Garcha Property

Kind Attention : MR. HARSH SANON

Dear Sir,

We, M/s. DTC PROJECTS Pvt. Ltd., are pleased to place this work order with you, MR. HARSH SANON, as follows
for the aforesaid works.
The Scope of work, Schedule of Work, rates, Mode of payment, terms and conditions are mentioned here under:

Scope of Work (Consultancy service):

 Architectural Master Planning of the site on the basis of requirement & inputs received from the Client
 Architectural Design of the building(s) and Services Blocks, Boundary wall and site development along with
the Co-ordination for Site development and Boundary wall with landscape consultant.
 External façade and finishing.
 Plans, Sections, Elevations, Skin Sections for façade etc., as required to represent the various Architectural
spaces completely, including colour scheme and selection of materials for all common and public areas.
 Interiors for Bungalows
 The intent of the Architect must be to design and create a seamless and cohesive Architectural Design which
is aesthetically as well as functionally unified.
 Coordination along with the clients office, approval and integration of services drawings from other
consultants, to be appointed separately by the Client or appointed under Architect for :
a) Structural Design of the building
b) High side Electrical Works design including DG sets
c) Quality Survey & Cost Management
Quality Survey - Quality assurance scheme giving details of equipments and tests to be carried out with
their frequency keeping IS Codes in view
d) Low side Electrical and UPS systems.
e) Air-conditioning and ancillary air-conditioning design in indoor and outdoor unit.
f) Access control systems including turnstile, barrier, scrutiny gates.
g) Fire detection, suppression and alarm
h) CCTV, security alarms, sensors, networking, telephone & BMS.
i) Design of Public Health, Plumbing, Sanitary, drainage, water supply and sewerage works
j) Lifts / elevators
k) Landscape & other as may be required for a Residential project.

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 ● The Architect should propose/ indicate multiple brands for all building items/accessories (at least 3
Numbers of equal / at par quality as per availability in local market) of standard brands for approval and
incorporation in the tender document

● Architect shall advise the Client with respect to any changes in instructions / laws / regulations in the
Municipal Laws and incorporate the same in the drawings as required till the stage closure has not been
achieved. After that it will be mutually discussed.
● Architect shall amend, revise or modify any designs, drawings, specification or other documents due the
change in Client’s instructions or resulting from a revision of the Building by-laws and regulations as
required.
● Architect shall assist the Client to settle any disputes arising between the Client and the contractor, sub-
contractor or supplier. In the event of litigation or arbitration, the Architect shall render assistance to the
Client, supplying all necessary drawings, reports and other documents connected with the project.
● Architect shall exercise all reasonable skill, care and diligence in the discharge of his duties and shall
exercise such general superintendence and inspection as may necessary to ensure that works are being
executed in accordance with the Conditions of Contract.
● Architect shall be responsible for advice and integration of the other consultants work. The specialised
consultants, however shall be fully responsible for the calculations, the detailed design and periodic
inspection and evaluation of the work entrusted to them.
● Assist in making replies to private notice questions, parliamentary questions audit queries, attend the
Public Accounts Committee, Arbitration and any other court proceedings on the project whenever required
● The Architect shall be fully responsible to ensure, that all design and specifications for the Project comply
with all applicable regulations and requirements of the authorities / bodies and in a manner that the
requisite approvals / permission are granted by authorities / bodies.
● The Architect shall be aware of RERA / HIRA & other local statutes & shall co-relate these stipulations in
their deliverables
● The Architect shall have no other responsibility than to exercise reasonable skill, care and diligence in the
performance of his obligations under the Contract. He will provide and employ adequate personnel and
other resources to perform and complete the Services in compliance with agreed programmes. He will
provide and employ only such persons as are properly qualified, competent and experienced in order to
carry out their respective responsibilities in connection with the Services. In all respects, he will comply
with all technical standards, building, construction, health, safety and environmental laws applicable to the
Services, and will ensure that the Services provided taken into full consideration of the following :-
(i) The safe, efficient and economical construction, operation and maintenance of all the Services.
(ii) That the Project is free from any unreasonable or avoidable risks of pollution, nuisance or hazard.
● Preparation of statutory drawings for various clearance - The Architect shall prepare base drawings
necessary for statutory approvals and ensure compliance with codes, standards and legislation, as
applicable and assist the client in obtaining all statutory approvals like local municipal authority, fire
department, CESC, Pollution Control Board etc., whatever required.
● The Architect shall assist the client in negotiations related to applications and approvals under building
acts, regulations or other statutory requirements.
● The Architect shall furnish detailed area statement for the project for all spaces.

The construction area as per the approved are as such

AREA FOR REMUNERATION        
  VILLA 1 VILLA 2 VILLA 3 COMMON
BASEMENT       16753
GROUND 3248 3550 3550  
FIRST 3433 3188 3188  
SECOND 3433 3550 3550  
THIRD 3360 3155 3155  
TERRACE 468 476 476  
OHWT 391 416 416  
UGR       425
Total construction area :       60181

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 MILESTONES FOR BUNGALOW
3 Bungalows of B+G+3
Total Construction >> 60,181 sft x 70.00 = Rs 42,12,670

Total Contract value = Rs 42,12,670

A :: ADVANCE INR 4 LAKH

FOR BALANCE CONTRACT

BALANCE CONTRACT VALUE : 42,12,670-4,00,000 = 3812670
VALUE
B :: SANCTION STAGE 40%
Submission of Drawings, Survey plan, Electrical, PCB documents to various
8% departments as applicable
8% Fire Sanction
8% KMC Submission
8% KMC Sanctions
8% Final Sanction
C :: CONSTRUCTION STAGE
including TENDERING, 50%
WORKING DRAWING & SITE (Equal EMI for 24 months)
SUPERVISION

● The Architect shall prepare a full set of tender drawings, including finishing schedules and detailed
drawings as required to analyze the project cost and construction procedure.
● The Architect shall incorporate drawings of other consultants, wherever applicable in the Architectural
layout to ensure proper service coordination for the project.
● The Architect shall prepare schedules and specification, Bill of Quantities, Bill of Materials.
● If required, Client may hire BIM Consultant separately, then Architect shall furnish all relevant drawing and
details to complete the BIM modelling.
● The Architect shall provide necessary information to all co-consultants to perform their specialized work.
Coordinate the design, engineering works and preparation of tender drawings and drawings with other
consultants.
● The Architect shall attend pre-tender meetings, if requested by the Client and answer queries and advise
client and tenderers on technical and procedural matters during tender.
● Advise on Conditions of Contract, Forms of Bid and Documents, on matters necessary for placing a
Contract for the Construction of the Engineering Works, on acceptance or otherwise of any bid and on
prices and estimates where competitive bids are not obtained.
● Advise on any aspect that can influence costs and measures that can be taken in order to ensure that the
budget for the project is not exceeded.
● Form part or provide assistance to the Client's negotiation team, if required.
● Advise the Client to the necessity for model tests, laboratory tests, in-situ tests, analysis and/or other
investigations as are required to determine on the basis of technical and economic criteria the appropriate
measures to attain the objectives stated above.
● The Architect shall also assist in the evaluation of bids and preparation of the Bid Evaluation Report.
● Assist in the award of procurement contracts and signature of contracts.
● Preparation of "Good for Construction" stage plans for all levels.
● The Architect shall visit the site of work, at intervals mutually agreed upon, to inspect and evaluate the
Construction Works and where necessary clarify any decision, offer interpretation of the drawings /
specifications, attend conferences and meetings to ensure that the project proceeds generally in
accordance with the conditions of contract and keep the client informed and render advice on actions, if
required.
● The Architect shall approve samples of various elements and components & Mockups (wherever
applicable).
● The Architect shall check and approve shop drawings submitted by the contractors / vendors (wherever
applicable).

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 ● The Architect will supply to the Client six (6) sets of hard copies of the final working drawings and other
contract documents to be issued to contractors so as to enable him to fulfil his obligation under the
conditions of the contract. Along with above, one set of soft copies in AutoCAD (BOQ purpose), word,
excel, pdf format shall also be given to the client.

D :: COMPLETION STAGE 10%

Submit drawings of the completed buildings to the KMC for completion certificate
and assist the client for obtaining the same from the KMC
10%
Ensure submission of maintenance manuals, duly certified comprehensive as-built
drawings (Architectural, all services)

Ensure the proper handing over procedure on completion of the works

Inspect the works on completion and record any defects. Check all equipment,
  quality of the installation, quality of built-in material and installed plant, quality
certificates, approvals, statement of compliance, certificates and guarantees
The Architect shall co-ordinate & verify the as-built drawings prepared by various
consultants and contractors & ensure the submission to the Client at the
  completion of the project complete sets of as-built drawings in Autocad version
and two sets in hardcopy.

● Submission of Deliverables List & Bar Chart : The Architect shall submit a Phasewise List of
Deliverables & Bar Chart for the entire job as per our Planning Department (subject to be approved by
DTC), to have a clear view whether your progress of work is satisfactory as per the scheduled time frame.

● Escalation of Rates : There will be no escalation of rates within the entire period of work. For works
extending beyond stipulated time, escalation in rates to be mutually discussed and finalized. There shall
however, be a separate charge for making and processing drawings for resanction if required. These shall
be done at mutually acceptable rates.

● Patents & Royalties : The Architect shall, subject to the limitations contained in this article, at all times
indemnify and hold harmless the Owner from all costs, expenses and damages and expenses arising out
of any claim, action or suit brought against the Owner in respect of any infringement of any patent or
registered design or any similar rights resulting from the use of any technical information, data or process
or design belonging to Architect and/or furnished to the Owner and utilized by the Architect in this project.

● Confidentiality : The Architect shall maintain strict confidentiality of all documents – drawings, designs,
and other technical information supplied to them by the owner or prepared by them in respect of the works
under this contract and shall not pass on any information to any other agencies / organizations without the
written approval of the Owner.

● Ownership Of Documents & Copy Rights : The copyright of Interim Reports, Design Reports, Tender
Documents, Costs Estimates, Bill of Quantities, Calculation sheets, drawings etc. and all other similar
documents (both interim and final) provided by the Architect in connection with project/work shall remain
vested in DTC Projects Pvt Ltd. All written material, originated and prepared for DTC Projects Pvt Ltd
under the assigned agreement shall belong to DTC Projects Pvt Ltd. The Architect shall not publish,
share, divulge, disclose, part with any of such papers or information without the written consent of
employer or use for purpose other than those for this work, the articles, designs calculations and
drawings.

● Force Majeure : The right of the Architect to proceed with the Work shall not be terminated because of
any delay, subject to the time limits set forth in this clause, in the execution of the Work due to
unforeseeable causes beyond the control and without the fault or negligence of the Architect, defined
under force majeure, as Acts of God or that of the public enemy, restraints of governing states, fires and
floods. The following events are explicitly excluded from Force Majeure and are solely the responsibilities
of the non-performing party: a) any strike, work-to-rule action, go-slow or similar labour difficulty (b) late
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 delivery of equipment or material (unless caused by Force Majeure event), (c) economic hardship and (d)
changes in applicable laws.

● Termination of the Contract : Architect can be terminated at any point of time for unsatisfactory work
and remaining work may be completed on his Risk And Cost and DTC will not give any explanation to the
Architect. The above expression “Risk And Cost” shall include and cover the direct cost incurred in getting
such work done through other agency and does not cover the consequential losses or damages, if any
suffered by the Owner - DTC Group.

The Architect, in case the work remains suspended for a continuous period of more than six (6) months by
or at the instance of the Owner or on account of any court orders not arising out of any misconduct of the
Architect, or because of any force-majeure causes, the Architect shall be entitled to terminate this contract
by serving one month’s notice in writing and thereupon to have the accounts settled with the Owner.

● Arbitration : All disputes and differences of any kind whatsoever arising out of or in connection with this
contract as also with regard to the implementation, meaning, interpretation or implications of the various
clauses of the contract and those of the contract documents or in respect of any other matter or thing
arising out of or relating to the development and construction of the project whether during the progress of
the work or after their completion shall be communicated by the contractor in writing to the project
manager and all possible efforts would be made by the parties to sort out and resolve all such matters of
controversy, disputes and differences, amicably with due dispatch and effective priority. In case, the
contractor and the developer representative/ project manager were unable to resolve such issues
amicably latest within 10 working days from the date of receipt of such communication by the project
manager, in such eventuality the developer/ project manager shall take their decision thereon without any
undue delay and preferably within next 14working days and there upon they shall notify in writing such
decision to the contractor within next 7 working days. Decisions, directions and clarifications pertaining to
measurements, drawings and certificates taken by the ‘DTC Projects Pvt. Ltd.’ shall be final and binding
on the Parties.
The jurisdiction and arbitration venue shall be at Kolkata. The procedure for the arbitration shall be
determined by the Arbitrator. Costs of such arbitration shall be equally shared between the developer and
the contractor. The parties undertake to abide and remain bound by the award of the Arbitrator so
rendered.

● Billing & Payment : The Architect shall prepare measured bills based on Phase-wise achievement of
Milestones and will submit the bills at our Head Office in soft and hard copies.
Payment will be made within 30 days after receiving the certified bill.

● Outstation Visits & Re-imbursements : All visits to attend meetings / discussions / workshops / visit for
inspections at Manufacturer’s place etc beyond the routine visits for supervision of construction activities
shall be re-imbursed on the following basis :

Fooding at
Grade of persons Air fare Local travel site / HO in Overnight stay
Kolkata
Directors / Regional To-&-Fro in Arranged by To be arranged In standard hotels /
Heads / Senior Economy Owner / App by Owner Owner’s Guest House
managements / class based cabs on Single
Engineers Accommodation basis

● Reimbursable Travel Bills – For all outstation visits of Architects, Boarding Pass, Appcabs bills, Hotel
Bills are to be attached in original.

● Withholding of Payment : The Owner may withhold payment or, on account of subsequently discovered
evidence, nullify the whole or a part of any payment certificate to such extent as may be necessary to
protect the Developer from loss on account of including but not limited to the following:

•Defective work not remedied by the Architect.

•Failure of the Architect to execute the work in conformity with the Contract Documents.
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 •Failure of the Architect to meet or keep-up with the approved Construction Program.
•Failure of the Architect to comply with and fulfill all contractual obligations and liabilities stipulated in the
Contract Documents

● Taxes : The rates are exclusive of all existing applicable taxes such as SGST and CGST etc. Statutory
deduction if any applicable shall be deducted from the bills and deposited with the concerned authorities
as per GOI rules on date.

You are requested to please sign and return the duplicate copy of this order as an acceptance of the same with all the
terms, conditions, rate, mode of payment etc. from your end.

Thanking you,

Yours faithfully

For DTC PROJECTS PVT LTD.

AUTHORISED SIGNATORY.

We accept the above order without reservations:

Prepared By-
Checked By-
……………………………………………………………………………...
For SANON SEN & ASSOCIATES