Presenting my multimedia proposal to my clients

Content Pag.
1. Mind Map..................................................................................................................................................... 2
2. Introduction.................................................................................................................................................. 3

3. Let's read and write!......................................................................................................................................

3.1. Multimedia Project Presentations......................................................................................

4. Let´s listen and talk!......................................................................................................................................

4. 1 Useful expressions in oral presentations.........................................................................
4.1.1 Introduction......................................................................................................................
4.1.2 Introducing your proposal /project.................................................................................
4.1.3 Sequencing......................................................................................................................
4.1.4 Beginning the presentation.............................................................................................
4.1.5 Changing the topic...........................................................................................................
4.1.6 Inviting questions.............................................................................................................
4.1.7 Closing..............................................................................................................................

4.2 The /shen/ sound spelling pattern.....................................................................................

4.3 Body language....................................................................................................................

5. Facts to know.................................................................................................................................................
5.1 Phrasal verbs.......................................................................................................................

6. Glossary.........................................................................................................................................................
7. Bibliography..................................................................................................................................................

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FAVA - Formación en Ambientes Virtuales de Aprendizaje SENA - Servicio Nacional de Aprendizaje 2
 2. Introduction

Hi, there! My name is Ryan Leech

and I’ll be working with you on this
material.

Through the whole program, you

have been developing a proposal,
a multimedia project, right? Now it
is time for you to present the final
version to your clients. To do so, it is
essential to be aware of how doing
it. This material will give you some
guidelines on what to take in mind
when presenting your multimedia
project to your clients.

I hope you enjoy, let us begin!

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3. Let’s read and write!
Imagine you have to present a multimedia project to a client, how would you start? What kind of information
would you include? How would you make your client believe in your professionalism?

Let’s read the next text and find it out.

3.1. Multimedia Project Presentations

MULTIMEDIA PROJECT PRESENTATIONS

In our daily lives and in many different
social contexts, we have experienced
how the first impression is one of the
most important parts of creating a po-
sitive image, because is this primary
approach what may create or dis-
suade any bias towards a person or
towards a product. And so, when con-
sidering how to present a multimedia
project to a client, it’s quite important
to note that much like in real life, the
introduction, the first encounter or
the first impression is crucial; becau-
se it will determine the perception of
your project’s image that the client will
have, and clearing this stage will get
you closer to a successful sale, and
it does not matter if you’re not dealing
with new clients, every new project re-
quires a new first impression.
Regardless of whether you are a web
or a graphic designer, a photogra-
pher or a video editor, or any other
professional who uses multimedia as
his tool and as his product, you must
pay special attention at the moment
of presenting your project to a client,
because not only must you make it
visually striking, but also theoretically
sound; because captivating the eye
of the viewer is not enough, you must
also answer the questions that a po-
tential buyer is most eager to ask, and
usually, these questions are often re-
lated to what the PMI (Project Mana-
gement Institute) defines as the triple
constraint; a group of the variables:
time, cost and scope. Thus, during
the presentation, you may encounter
questions like:
● How long is it going to take?
● How much is it going to cost?
● To what extent will it go?
These three questions, provide a
short guideline as to what information
you are needed to prepare for when
the time of making a presentation of
your project comes; if you know the
answers to those questions you will
be prepared to give your client the
data needed to give them confiden-

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ce and rid them of doubts about you,
your image, and your services. Howe-
ver, this is not the only information
you will be needing; things like your
objectives, your goals, your intentions
and your plans for the work you will be
presenting, as well as the plans you’ll
execute in case of decisions taken by
the clients that may change the work
you are presenting, must also be pre-
sent in your mind.
In order to effectively convey the in-
formation to the client there are some
steps and some factors you need to
take into account, these items will
help you create an adequate and solid
presentation for your project, and this
will increase your chances of selling
it, and subsequently, your chances of
being hired again or recommended.
The first step is making sure the con-
tent of your project is clear and co-
rrectly formulated, you must ensure
that the theoretical structure of the
project is in the right state in order to
present it to potential clients. Objecti-
FAVA - Formación en Ambientes Virtuales de Aprendizaje
ves, goals, plans, strategies, studies,
and other items must be correctly ex-
pressed and properly explained. Once
this information is up to standards, it’s
very important that you learn it and
understand it; because your ability to
explain said information to any client
is dependant on your comprehension
of the topics and the facts.
Understanding of the information is
crucial, because in order to convey
the message to the client, in a clear
way, every idea must be expressed
with simplicity, the concept must be
at its pure core, the simplest it can
be. This and speaking your client’s
language ensures that any potential
buyer understands your objectives or
ideas in the way that you want him to,
without giving any headway to misun-
derstandings.
Once you’ve figured out how to ex-
press the information necessary to
cover your project, you must also
remember that as far as multimedia
is concerned, evidence of the work
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you’ve done is always necessary.
So make sure any prototype, con-
cept, idea or art you’ve promised your
clients is there; however, do your best
to avoid fillers (concepts used to aug-
ment the volume of the presentation)
because it can get inconvenient if a
client chooses an idea that you only
used for quantity.
Aside from things exclusive to the
field of multimedia projects, like de-
signs, video samples, audio samples
and artworks; there are also some
qualities that can result in a great pre-
sentation, regardless of the field or
the topic, given that these can help
you establish a better image of your-
self, and they will also make your life
easier when the time to explain and
express the project to the client co-
mes. Confidence and awareness.
Be confident in your work, don’t sell
yourself short and do not undervalue
your effort. And be aware so you do
not overreach; only use concepts you
can fully understand, and don’t promi-
se solutions you cannot achieve.
5
 The previous text gave us key information for our
presentations. Some of the most relevant are:

You have to be aware of:

• First impression is crucial (visually and theorically).

• It is important to learn and understand your project perfectly.
• The simpler, the better
• Be confident in yourself
• Have a complete control of your visual aids

Your presentation has to answer the next questions:

• How long is it going to take?

• How much is it going to cost?
• To what extent will it go?

Your presentation has to include also:

• Objectives
• Goals
• Intentions
• A prototypeof your proposal
• Contingency plan

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4. Let´s listen and talk!

4. 1 Useful expressions in oral presentations

Useful expressions in oral presentations

Now that you are aware of what a presen-

tation for clients includes, it is time to check
some expressions you can use when presen-
ting your project.

4.1.1 Introduction
4.1.2 Introducing your proposal /project
4.1.3 Sequencing
4.1.4 Beginning the presentation
4.1.5 Changing the topic
4.1.6 Inviting questions
4.1.7 Closing

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4.1.1 Introduction

As an introduction, you should greet the audience and present yourself. Here are some examples.

1
You can change”morning” for: afternoon or evening.
2
Here you say your own name
3
Here you say your job title.
4
Here you say your duty /duties.
5
In this structure, here you say the name of your company.

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4.1.2 Introducing your proposal /project

After presenting yourself, it is helpful to explain or clarify the

audience the reasons why you are there, in front of them.

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4.1.3 Sequencing

First, explain the parts in which you have divided your presentation. Second, explain the order you are going
to follow. Third, clarify when your audience will have the opportunity to make questions (during or at the end of
your presentation).

1
Change this amount for the number of parts of your presentation

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4.1.4 Beginning the presentation

Begin your first point by contextualizing your audience.

4.1.5 Changing the topic

Change from one point or to another by using one of the following expresión at a time.

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4.1.6 Inviting questions

If you clarify, at the beginning of your presentation, that your audience should wait until the end of your presen-
tation to make questions, you can use one of the next expression to let them know that it’s time for them to do it.

4.1.7 Closing

Use one of the next options to close your presentation.

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4.2 The /shan/ sound spelling pattern

1
Most of the words with the -tion spelling pattern are nouns.
2
Few words with the -cian pattern are nouns, most of them are occupations.
3
Few words with the -sion pattern are nouns, most of them came from verbs with -de,-de, -se and -t endings

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4.3 Body language

There is a saying that goes: «a pic- cannot be left to chance. This is

ture is worth a thousand words». the reason why I ask you to watch
What if you picture yourself making the next video.
a multimedia presentation to your
clients? How do you look? What Please, pay close attention and
information can your clients gather take notes; the next information is
about you before you say anything? going to be useful for developing
Do you look confident? your evidence and the comprehen-
sion activity that follows. Watch the
According to the text: Multimedia video as many times as necessary.
Project Presentation (the one we
already read in the «Let’s read
and write» section), confidence
is a quality that helps us to esta-
blish a better image of ourselves,
which is very important when pre-
senting projects to clients. One of
the ways we communicate with
others confidence is by our body
language.

The way we stand up, move and

talk, give information to other go to the training material to watch the video or find it on the
people about our personality and next link: https://goo.gl/ccJJn1
how we feel at the moment. As
professionals, our body language

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5. Facts to know

3.1 Phrasal verbs

Most of the time, when speaking, native people use

phrasal verbs instead of just one verb. Phrasal verbs
are formed from a verb and a preposition, a verb and
an adverb, or a verb with both: a preposition and ad-
verb. The meaning of a phrasal verb, usually cannot
be deduced by translating each of the its words sepa-
rately. Let’s see some examples:

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Approach: to come near to somebody/
something in distance or time
As far as: to the distance, extent, or
degree
As well as: and in addition
Awareness: knowing something;
knowing that something exists and
is important; being interested in
something
Be left to chance: to not try to change
the way that something is developing or
happening
Bias: a strong feeling in favour of or
against one group of people, or one
side in an argument, often not based
on fair judgement
Captivating: to hold the attention of
someone by being extremely interesting,
exciting, pleasant, or attractive
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Confidence: the feeling that you can
trust, believe in and be sure about the
abilities or good qualities of somebody/
something
Convey: to make ideas, feelings, etc.
Known to somebody
Core: the most important or central part
of something
Dealing: a way of doing business with
somebody
Dissuade: to persuade somebody not to
do something
Doesn’t matter: used to say that
something is not important
Doubts: a feeling of being uncertain
about something or not believing
something
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Eager: marked by enthusiastic or
impatient desire or interest
Execute: to make or produce
(something, such as a work of art)
especially by carrying out a design
Facts: a piece of information presented
as having objective reality
Figured out: to think about somebody/
something until you understand them/it
Fillers: something that is not important
but is used to complete something else
because nothing better is available
First impression: first idea or opinion of
what something or someone is like
Fully: totally or completely
Gather: to infer, to deduce
16
Goals: something that you hope to
achieve
Guideline: something that can be used
to help you make a decision or form an
opinion
Headway: to make progress, especially
when this is slow or difficult
Increase: to become or to make
something greater in amount, number,
value, etc.
Making sure: to check that something
is true or has been done
Misunderstandings: Situation in which
a comment, an instruction, etc. Is not
understood correctly
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Must: requirement, obligation,
necessity. Used to express that the
action of the next verb is something that
will have to be done
On your mind: if somebody/something
is on your mind, you are thinking and
worrying about them/it a lot
Overreach: to fail by trying to achieve
more than is possible
Perception: the way you notice things,
especially with the senses
Picture yourself: to visualize or
imagine yourself
Regardless: despite; not being affected
by something
Rid: to free or relieve of something
unwanted
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Sale: an act or the process of selling
something
Scope: the range of a subject covered
by a book, program, discussion,
class,project, etc.
Sell yourself short: not reaching one’s
full potential
State: condition of somebody/something
Striking: attracting attention or notice
through unusual or conspicuous
qualities
Subsequently: afterwards; later; after
something else has happened
Theoretically sound: solid and well
formulated
Whether: which one of the two
17
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from http://www.merriam-webster.com/

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from http://www.wordreference.com/

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