Bechtel Limited

Company Quality System Procedures Page 1 of 7

Procedure Number QAP-207 Rev 4
 COMPANY QUALITY SYSTEM PROCEDURES

PROCEDURE NUMBER QAP-207

CONTROL OF CUSTOMER SUPPLIED MATERIALS
AND EQUIPMENT

4 Jan 97 Amended to comply with new JJL DB KQ

Company Procedures
3 Dec 94 To comply with ISO9001:1994 DB PKG CGM
2 Oct 92 BS5750 Part 1 changed to ISO 9001 DB TEO ML
1 Sept 89 Company Implementation ABH DB KT
0 May 89 Interdepartmental Review DB RK
REV DATE REVISION BY CHKD APPR
THIS IS A CONTROLLED COPY. IF PRINTED, THE HARD COPY WILL BECOME NON-CONTROLLED
Bechtel Limited
Company Quality System Procedure No: QAP-207

CONTENTS

1. PURPOSE........................................................................................................................
2. SCOPE.............................................................................................................................
3. REFERENCES................................................................................................................
4. DEFINITIONS................................................................................................................
5. RESPONSIBILITIES......................................................................................................
6. INSTRUCTIONS.............................................................................................................

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Procedure Number QAP-207 Rev 4
Bechtel Limited
Company Quality System Procedure No: QAP-207

1 PURPOSE

The purpose of this Procedure is to establish a system for the control of Client provided
materials, commonly called ‘free issue materials’, and equipment supplied to a project.

2 SCOPE

This Procedure applies to the Engineering, Procurement and Construction Departments

on projects with regard to Client provided materials and equipment.

This Procedure applies only to the following materials and equipment.

a. Those which the Client has specified and ordered from suppliers and
subcontractors, outside the control of the current project, for which the
Client wishes Company at some stage to take over responsibility.

b. Those which the Client has in store and wishes to have used on the current
project.

This Procedure does not apply to materials and equipment which are specified and
ordered by Company, even though the Client may pay for them, as the items are
fully dealt with as part of normal Company Procedures which are detailed in other
level two Quality System Procedures.

This Procedure addresses the requirements of ISO9001 Section 4.7, Control of Client-
Supplied Product, as defined in the Company Quality Manual QAP-101 Section
8.7.

3 REFERENCES

National and International Standards

ISO9001 : 1994 Quality systems -

Model for Quality Assurance in Design/Development, Production, Installation &

Servicing.

Management Documents

QAP-101 Quality Manual

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Procedure Number QAP-207 Rev 4
Bechtel Limited
Company Quality System Procedure No: QAP-207

Quality System Procedures

QAP-202 Response to Enquiries and Review of Contracts

QAP-205 Document and Data Control
QAP-210 Inspection and Testing
QAP-212 Inspection and Test Status
QAP-213 Control of Non-conforming Product
QAP-214 Corrective and Preventive Action
QAP-215 Handling, Storage, Packaging, Preservation and Delivery

4 DEFINITIONS

Company - Bechtel Limited and EAMS Execution Unit

5 RESPONSIBILITIES

The Project Manager is responsible for ascertaining from the Client which, if any,
materials and equipment have already been specified and ordered or are held in
store and are to be used on the project.

(S)He is also responsible for expediting deliveries with the Client.

The Project Engineering, Procurement and Construction Managers are responsible

for ensuring that the requirements of this Procedure and the documents referenced
within it are implemented within their work areas.

The Client retains the responsibility to provide acceptable materials and equipment even
if verified by Company.

6 INSTRUCTIONS

Engineering

Engineering shall check, in accordance with QAP-202, that the list of materials
and equipment to be provided by the Client is in agreement with the
contract.

Engineering shall check that the specifications for the Client supplied materials
and equipment satisfy design requirements and shall specify the
requirements for inspection and testing, in accordance with QAP-210.

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Procedure Number QAP-207 Rev 4
Bechtel Limited
Company Quality System Procedure No: QAP-207

Vendor Prints from Client's suppliers and subcontractors shall be handled and
reviewed in accordance with QAP-205.

Procurement

Procurement shall carry out the following activities in the Client's suppliers' and
subcontractors' works in connection with Client supplied materials and
equipment, in accordance with the following Quality System Procedures and
other Procedures referenced therein.

These instructions do not apply where Client retains the responsibility for the
actions.

a) Assist Engineering by the expediting of Vendor Prints. QAP-206.

b) Monitor inspection and testing in the Client's suppliers' or subcontractors'

works. QAP-210.

c) Ensure that inspection and test status of the items are controlled. QAP-212.

d) Control of non-conforming materials and equipment. QAP-213.

e) Take any necessary corrective or preventive actions. QAP-214.

f) Verify or control delivery of materials and equipment to site from the Client's
suppliers' or subcontractors' works, depending on the contract with the Client.
QAP-215.

Construction

Construction shall carry out the following activities on site in connection with
Client supplied materials and equipment, in accordance with the following
Quality System Procedures and other Procedures referenced therein.

a. Receive the materials and equipment on site, either direct from the Client or
from the Client's suppliers' and subcontractors' works. QAP-215.

b. Inspect and test the items in accordance with the specification (ref: 6.1.2
above). QAP-210.

c. Ensure that inspection and test status of the items are controlled. QAP-212.

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Procedure Number QAP-207 Rev 4
Bechtel Limited
Company Quality System Procedure No: QAP-207

d. Control non-conforming product, QAP-213 and take any necessary corrective

or preventive action. This will include reporting back to the Client through
the Project Manager on non-conforming items and seeking direction on the
action to be taken in accordance with the contract. QAP-214.

e. Store and protect the Client's materials or equipment and finally deliver any
surplus or spares. QAP-215.

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Procedure Number QAP-207 Rev 4