Local

Government
Academy

Monitoring and Evaluation:

How do we know if we’re getting there?
How do we prove that our plan is right?

Our Our
situation interventions DESIRED
NOW situation

Changing Mindsets. Influencing Behavior.

 M&E: What is it?
• Monitoring – continuous data
gathering on/checking of various
aspects of implementation to
ensure that it is on track

• Evaluation – regular or periodic

assessment of whether program
implementation is achieving its
objectives or intended results

Changing Mindsets. Influencing Behavior.

Why is M&E important?
M&E as link between
LGUs’ planning cycles:
•What works and what
needs improvement
•What we were able to
accomplish or deliver
•What changed and how did
we contribute to it
•How near (or far) are we to
our vision for the LGU

Changing Mindsets. Influencing Behavior.

Source: Serote, E. M. Rationalized Planning System in the Philippines
Changing Mindsets. Influencing Behavior.
 M&E in RA 7160
(An Act Providing for a Local Government Code of 1991)

• M&E as a built-in function of the sectoral or functional

committees (Rule III, Article 182, g, 3, vi, IRR of RA 7160)

• M&E function of Local Planning and Development Office

– “Monitor and evaluate the implementation of the
different programs, projects and activities in the local
government unit concerned in accordance with the
approved development plan” (Sec. 476, b, 4, RA 7160)

Changing Mindsets. Influencing Behavior.

 Results Framework

▪ Change in people’s lives

IMPACT

▪ Change in behavior, relationship, attitude,

OUTCOMES structure, system and/or environmental

OUTPUTS
▪ Tangible products and services produced

ACTIVITIES ▪ Interventions and/or processes

INPUTS ▪ Resources

Changing Mindsets. Influencing Behavior.

 Indicators
▪ What to measure, NOT what is to be achieved
▪ Should be specific, usable, measurable
▪ Preferably fewer indicators with comprehensive capture of
result statements
▪ Prescribed indicator types:
- Quantity
- Quality
- Timeliness

Changing Mindsets. Influencing Behavior.

 Methods
▪ Where and how to get data on indicators

1. We directly collect:
❑ Develop and use monitoring instruments
❑ Field visits or on-the-ground observation
❑ In-depth interviews and focused group discussions
❑ Reflection on interventions and results

2. We get from others:

❑ Extract from existing records or reports (secondary
data)
Changing Mindsets. Influencing Behavior.
 Results indicators framework,
and data collection
Inputs and Processes

Funds, workforce, supplies,

outputs of other units Outputs Outcomes Impacts
_______________
Products and services Changes in:
delivered; Behavior Systems Condition
Coordination Capacity building
Service delivery People reached Changes in
people’s
lives

Regular monitoring Periodic program reviews

Administrative Reporting systems

records
Surveys and program assessments

Changing Mindsets. Influencing Behavior.

Objectives of Monitoring, Evaluation, Accountability
and Learning System
Monitoring
• Ensure efficient and effective implementation

Evaluation
• Surface results, good practices, areas for improvement

Accountability
• Provide avenues for engagement among stakeholders

Learning
• Analyze and communicate peacebuilding contribution/gains
Changing Mindsets. Influencing Behavior.
Implementation Monitoring
Project-level monitoring and
reporting on:
-Physical status
-Fund utilization
-Social process
-Issues, concerns, actions taken and
recommendations
-Data validation
Point for accountability and learning:
Implementation Monitoring helps in the efficiency of plan
implementation
Changing Mindsets. Influencing Behavior.
 Proposed methods for
implementation monitoring
• Regular field visits
• Monthly / quarterly reporting on:
– Financial and physical accomplishments
– Applied processes initiated
– Emerging issues and concerns, actions taken and
recommendations

Changing Mindsets. Influencing Behavior.

 Implementation Monitoring Plan
• Identify planned activities to monitor:
– Financial status of investment plan
– Physical status of projects implementation, includes:
• Consolidation of reports from implementers
• Validation of reports in and off the field
– Implementation process
• Social processes initiated
• Issues and concerns, actions taken and recommendations

Changing Mindsets. Influencing Behavior.

 Transparency and Accountability
•Identify entry points for Citizen Engagement in
Implementation Monitoring:
–Open Data
–Feedback and Response Systems
–Citizen/Third Party Monitoring

Changing Mindsets. Influencing Behavior.

Outcomes Monitoring
Routine and systematic
collection of information to
check progress in the
achievement of outcomes

Tracking changes in the conditions / behavior of key

stakeholders:
•the social and economic well-being of the inhabitants
•the quality of the natural and built environment
•the institutional capabilities for local governance
•Other situation (i.e., GAD Sensitivity, Conflict Sensitivity)
Changing Mindsets. Influencing Behavior.
Proposed methods for outcomes monitoring
• Maintenance of LGU planning database – collection
and analysis of data on local peace and development
indicators
• Collection of change stories through participatory
processes
• Integration of outcomes mapping in LGU assessment
and planning sessions
• Writeshops to process change stories

Changing Mindsets. Influencing Behavior.

 Outcome Monitoring Plan
• Identify planned activities to:
– Gather baselines (baseline study plan) and regularly
update data (outcome tracking plan) on indicators in
ecological profile
– Investigate stories behind statistics in ecological profile
– Validate and analyze data and stories to tell the peace
journey of the LGU
• Outcomes Data and Analysis is valuable in the
formulation of a communications plan

Changing Mindsets. Influencing Behavior.

 Evaluation and Learning
Assessment of
•Plan results
•impact

Criteria:
•Relevance, efficiency,
effectiveness, convergence or
coherence with other peace and
Accountability and learning to:
development interventions, and
•Improve practice/impact
sustainability
•Influence policy/support
institutionalization
Changing Mindsets. Influencing Behavior.
Proposed methods for evaluation and learning

• Conduct of annual assessment and planning with

the following suggested processes:
– Needs Analysis
– Outcomes Mapping
– Analysis of hindering and facilitating factors
• Conduct of Thematic and special studies
• Evaluation initiatives through independent
evaluators

Changing Mindsets. Influencing Behavior.

 Evaluation and Learning Plan
• Within the M&E Plan, identify planned activities to:
– Integrate evaluative process in the assessment
processes that influence plan review and formulation
– Conduct evaluation studies, if possible engage the
academe or civil society for:
•evaluation study: focusing on implementation process and
immediate outcomes towards the recalibration of PPA design
and implementation arrangements (strategy level)
•Summative/Endline evaluation study: focusing on
implementation process and intermediate outcomes towards
the recalibration of policies and programs (goal level)
•Impact evaluation study: focusing on long-term impact towards
the recalibration of plans (vision level)
Changing Mindsets. Influencing Behavior.