Breaking the Agitation, Begin the Path of Tomorrow

Webinar Events Report

BTM23

I. Summary of Information

I, Gwen Stefanie C. Reyes, Project Head of the webinar event entitled “Breaking the Agitation,
Begin the Path of Tomorrow” is in charge of planning, monitoring and in control of overseeing
the whole webinar event and committees' tasks. I am also responsible for contacting Dr. Rowell
Paras, our guest speaker and Dr. Beberlee Desingaño, our Dean, College of Tourism and
Hospitality Management. Throughout the planning of the webinar event, I am supervising the
whole committee heads through communicating, checking and updating the progress of each task.

I, Alyssa Lorraine R. Dimaano, the Assistant Project and Event Head of the webinar entitled
"Breaking the Agitation, Begin the Path of Tomorrow” is in charge of assisting the project head
and other committees' tasks and responsibilities. I am also incharge of finalizing the details before
the approval of the event head.

I, Robbie Mariella C. Galang, One of the Host of the webinar entitled “Breaking the Agitation,
Begin the Path of Tomorrow” is in charge of making sure that the program flow of the webinar is
being followed. I also must keep the program informative, lively and engaging with the audience
as much as possible.

I, Daniella Paula M. Emilio, One of the Host of the webinar entitled “Breaking the Agitation,
Begin the Path of Tomorrow” is in charge of handling several issues such as the technical issues
that may arise due to an online set up. I have to improvise and keep everyone entertained to stop
them from being bored due to the delay of when the webinar is bound to start. At the same time,
On behalf of the whole section I thanked everyone who made this event possible starting from the
guest speaker who gave his time for us, to the invited special guests in charge of the opening and
closing remarks, the sponsor, the committee and of course all the audiences present in the
webinar.

II. Mission
Gwen Reyes - Project and Event Head, supervise the overall 
- As the project head of this webinar event, I am in charge of building a good relationship between
us, the project head and the asst. head and among committee heads and their members. I'm in
control of bringing a stable partnership to the organization so that everyone can work in an open
and trustworthy environment. I'm in charge of overseeing each progress and ensuring that every
committee will be responsible enough and making sure that everything runs according to our
plan.

Alyssa Dimaano - Assistant Project and Event Head, assist the committees if the events head is
unavailable.
 - As the assistant project and event head, I am in charge of assisting the committees with the
documents to be approved before directing them to the project head. I am also tasked to double
check the quality of the documents and templates needed and to be used.

Daniella Emilio - Host, the face of the event.

- As one of the host of the webinar, I must make sure that everything goes well. Starting from the
issues that may arise seeing as this is a webinar in an online set up. I must make sure to have a
back up plan in case things do not go the way we planned them to be. I am in charge of
entertaining guests and keeping them interested in the webinar.I am also in charge of giving
thanks to all the people who helped make this event possible. Starting from the guest speaker who
gave his time for us, to the invited special guests for their remarks, to the sponsors, and to the
participants who stayed from the start until the end. As the host of the webinar it is my duty to
keep the program entertaining and interesting on the participant’s end.

Robbie Galang - Host, the face of the event.

- As one of the host, I am in charge of representing the event by entertaining and keep on engaging
with the speakers and the audience. I am responsible in making sure that the program flow is
being followed in order for the webinar to start and end on the designated amount of time and
lastly, I am in charge of keeping the webinar lively and to make sure that there is no dead air
during the program.

III. Concept of the Event

In line with the completion of requirements for the Finals of BTM23 to the subject Multicultural
Diversity in Tourism/Hospitality Profession with the subject code H-CTHM004, a webinar
entitled "Breaking the Agitation, Begin the Path of Tomorrow" was conducted last June 16,
2022, 4:00 to 6:00 PM via Microsoft Teams. With our guest resource speaker, Dr. Rowell Paras,
the webinar focused on the topic Risk Assurance and Improving towards a Welcoming Workplace
that will help us, future tourism industry career holders, how to deal with our workplace in the
future.

The webinar was held and acted as a manual for what to anticipate in a formal business setting. It
also served as instruction on how to transition from a mindset focused on school and learning to
one focused on professionalism and long-term employment. It's crucial to adhere to the principles
for developing a friendly and encouraging workplace.
An organization's long-term performance may depend on maintaining a positive working
relationship between its employees and management. Employees will be more productive,
efficient, and loyal if there is a solid relationship between the two parties. We will be able to put
this knowledge we acquired in our future workplace to use in our future endeavors when we work
in our chosen fields.

IV. Team Composition

The "Breaking the Agitation, Begin the Path of Tomorrow" webinar was led by Ms. Gwen Reyes
as our Events Head who is responsible for checking all committees, communicating with the
speaker, and organizing the event together with the Assistant Head, Alyssa Dimaano, who was
tasked to assist the events head to organize the webinar and check the progress of each task. The
event's hosts, composed of Robbie Galang and Daniella Emilio made the event light and fun
despite the conflict with the platform used.

Intermission Committee
Our task in the project was to create a performance for the attendees to watch. As a group, we
decided to make a band performance cover of two songs, and those two songs are “Nothing Is
Impossible” originally sang by the planet shakers and “Habang Buhay” by Zack Tabudlo. We
practiced the song for two days, before heading off to a recording studio to do the final recording.

Members:
Neil Angelo Abdon - Head, Vocalist
Paul Homer De Castro - Lead Guitarist
Patrick Monserrat - Bassist
Merc Opialda - Drummer
Daryl Robles - Rhythm Guitarist and Vocalist

Post-Event Certification Committee

Our task is to create the certificate of appreciation for the speaker and the certificate of
participation for the attendees of the webinar. Each member of this committee is assigned to a
specific section where they will create a certificate with the names of the attendees and send the
post-event certificates through email. Our committee is also responsible for making the template
of the certificate and we collaborated with the technical committee to make sure that the
certificate is in line with the aesthetic of the PowerPoint presentation of the webinar and the event
publications. The post-event certificate is a way for the project head and the whole BTM23 to
give gratitude and appreciation to the speaker and the participants of the webinar. We collaborated
with the monitoring committee and technical committee for the information and attendance of the
attendees and to see the record of who registered and is absent from the event. We sent all the
certificates after the closing of the evaluation form to make sure that the recipients of the
post-event certificates really registered, attended, and gave an evaluation of the event.

Members:
Marlette Queenie S. Landas - Committee Head, Template Creator
Patrick Monserrat - Assigned to BTM23, Co-Template Creator
Angeline Macaballug - Assigned to BTM21
Jerick Lorenz Sango Laudato - Assigned to BTM24
Ishiro Blezzter Incapas - Assigned to BTM22

Technical Committee:
We are responsible for the technical conduct of the event. Our committee is responsible
for making draws and conducting the event smoothly by means of implementation,
coordination, and monitoring of the program/event in their respective areas of
cooperation. Registration Form, Publication of Event, Powerpoint Presentation (as well
as the PPT Presenter), Background Music, and Evaluation form are handled by the group.
Members:
Balanay - Registration Form
Esteban - Evaluation Form
Jimenez - Powerpoint Presentation & Event Presenter
Pernia - Powerpoint Presentation & Event Presenter
Puzon - Publications / Promotions
Tancinco - Publication / Promotions

Monitoring Committee

Our task is to monitor the attendance of all the attendees starting from the registration form and
the day of the webinar. Our team asked for help from our Project head Ms. Gwen Reyes to assist
us with the list of students of the other sections since she is our president and she has connections
to the other presidents of the respective sections. We manually monitored all the students who
registered from the google form starting June 11-June 16, 2022. We used Microsoft Excel to
encode all the 4 sections BTM21, BTM22, BTM23 and BTM24. We actually also encoded 2
BHM sections and later on disregarded as they will not be going to be attending the webinar
anymore. Our task is divided equally, starting from the registration form to the actual day of the
webinar manual attendance.

Members:
Lontoc, Remileen
Ajon, Angel
Diamante, Katrina Clarise
Palestra, Daniel

Program Committee:
Our task is to entertain and monitor the flow of the actual event. Our team played the role of
Game Facilitators on the day of the event. We are also tasked to create and conduct unique games
for the ice breakers. Ms. Jane Mendoza and I were tasked as hosts for the ice breakers, while Ms.
Abello and Ms. Permejo monitored the attendees and recorded the game winners after the event.
Ms. Jaz Mendoza was tasked to create the invitation and communicate with the professors
involved. Ms. Janine Tañada created the whole event flow.

Members:
Maria Regina P. Decolongon - Game Creator/Facilitator
Jane Kathleen Mendoza - Game Creator/Facilitator
Johanna Abello - Game Moderator
Francine Permejo - Game Moderator
Jaz Mendoza - Event Flow
Janine Tañada - Event Flow

Documentation Committee
We are in charge of capturing, taking screenshots, and organizing the photographs and recordings
that we collect. We are also expected to be there from the beginning to the finish of the event.
 During our picture opportunity, we should snap screenshots of the participants and the speaker
from various angles and stances. Our job is to be there during the event and document the major
occurrences.

Members:
Clarice Oliveros
Johnne Nhicollete Nanoy
Marish Bernal
Marc Madlangbayan

Budget/ Audit Committee

Our task is to organize the budget that we are going to use in our webinar, including the
intermission number, token of appreciation for the speaker and our prizes for the game. All we
did was to set a specific budget that we are going to use and then divide it on how many are in our
section, after that they sent it through gcash and sent proof of their payment. We also set a
specific date of the payments so that we will not face any problems when it comes to our funds.

Members:
Macasiray, Lian Maxine Eunice
Tininahan, Aliza Mae
Furto, Rica Michaela
Lachica, Mary Leslie

V. Chronology of Event
- Dissemination of Tasks and Committees: May 17, 2022
- Brainstorming and First Meeting: May 23, 2022
- Date of Invitation of Letter sent to the Event Adviser and E-signature: May 27, 2022
- Approval of Title, Theme, and Concept: May 27, 2022
- Date of Invitation of Letter sent to the Department Chair and E-signature: June 6, 2022
- Approval of Budget and Fund Collection: June 6, 2022
- Approval of PowerPoint Presentation: June 6, 2022
- Approval of Certificates Template: June 7, 2022
- Date of Invitation of Letter sent to the CTHM Dean: June 8, 2022
- Date of Invitation of Letter sent to the speaker: June 9, 2022
- Approval of Publications: June 9, 2022
- Approval of Registration Form: June 9, 2022
- Approval of Evaluation Form: June 10, 2022
- Approval of Final Event Flow: June 11, 2022
- Dry Run Day 1: June 13, 2022
- Dry Run Day 2: June 14, 2022
- Dry Run Day 3: June 15, 2022
- Webinar Proper: June 16, 2022
- Token Of Appreciation Shipment to the Speaker: June 27, 2022
VI. Event Expenses
 The total budget for the event was PHP 1, 400.00 that was composed of PHP 38.00 each and
collected from the whole section with a total population of 37. The breakdown of expenses are
stated below.

ITEM AMOUNT

Band Studio Rental (Intermission Committee) PHP 500.00

Game/ Ice Breaker Prizes (Program Committee) PHP 400.00

Token of Appreciation for the Speaker (shipping fee included) PHP 500.00

TOTAL EXPENSES PHP 1, 400.00

VII. Problems Encountered

Lack of proper communication because the vacant time schedules of the committees were not
matched.
Lack of ideas and suggestions were also encountered.
The invited guest who is supposed to have her closing remarks wasn’t able to deliver her prepared
speech for the committees thought that she left the meeting but on her end she is still in the
meeting.
The schedule time of the webinar was not followed.
Technical difficulties that arose even before the webinar started.

VIII. Conclusion
In conclusion, it is indeed hard to prepare for this kind of event since it will require a lot of effort
and manpower from all the team members. In creating a webinar such as this , you are required to
dedicate a lot of your time in making the webinar successful. You must also be prepared for all
the problems for it is an online set up and the webinar is live. Despite the challenges and
inevitable problems that arose, seeing as we are in an online set up, the webinar was still a
success and gained a lot of positive feedback from participants who attended the webinar. And for
that, we are indeed grateful.

IX. Comments/ Suggestions

The webinar that was conducted will surely help a lot of students especially before entering the
workplace since this will give them a guide on how and what they should do in order for them to
enjoy employed life. This also serves as an overview on what to expect and what possible
challenges that they might face in the future so that they would easily come up with an effective
solution.

X. Appendices
● Webinar Recording Link
https://youtu.be/sZzDsXadDiw
● Letter of Invitation sent to Dr. Rowell Paras
● Event Presentation Image Slide
● Sponsorship Presentation Slide

● Speaker's Introduction Presentation Slide

● Screenshots of the Speaker's Presentation
● Photo Opportunity with the Guest Speaker