HSE Management Plan Rev. 08

MIC Construct
MIC Construct – WABAG/Roots –

APPLUS VELOSI Consortium
Contract Name: Catchment Zone Framework

Project Code: AA DOM 2018 M 1867 G
HSE MANAGEMENT PLAN
Contractors Name : MIC Construct – WABAG/Roots – APPLUS VELOSI Consortium

Clients Name: ASHGHAL PUBLIC WORKS AUTHORITY
Document Ref. No.: AA DOM 2018 M 1867 G-HSP-CONTRACTOR-Rev.08
Name &
Position Signature
Signature
Prepared By: Raja Krishnasamy Deputy HSE Manager
Approved By: David Henderson Framework Manager
Revision History
Rev. Date Change Description
08 08 Sept 2022 Revision
07 10 March 2021 Approved
06 02 March 2021 For Approval
05 20 Jan 2021 For Approval
04 14 Nov 2020 For Approval
03 27 oct 2020 For Approval
02 07 July 2020 For Approval
01 05 July 2020 For Approval
00 20 January 2020 Initial Issue
Date: 08/09/2022 Page 1 of 61 AA DOM 2018 M 1867 G-HSP-Contractor-

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TABLE OF CONTENTS
CHAPTER DESCRIPTION PAGE

NO. NO.
1 HSE ACKNOWLEDGEMENT SLIP 8
2 DEFINITION AND ACRONYMS 8
2.1 ZERO ACCIDENT TOLERANCE POLICY 10
3 DISTRIBUTION OF COPIES 10
4 GENERAL 10
4.1 INTRODUCTION 10
4.2 PURPOSE 11
4.3 PROJECT HSE OBJECTIVES 11
4.4 MANAGEMENT ACCOUNTABILITY 12
4.5 PROJECT SCOPE OF WORKS 12
5 LEGISLATIONS AND STANDARDS 14
6 LEADERSHIP AND COMMITMENT 14
6.1 DRUG AND ALCOHOL POLICY 15
6.2 PPE POLICY 15
6.3 NON-SMOKING POLICY 16
6.4 SECURITY & EMPLOYEE RESPONSIBILITY 16
7 HSE PROMOTION & EMPLOYEE MOTIVATION 16
7.1 INCENTIVE SCHEME 16
8 HSE MANAGEMENT AND IMPLEMENTATION 18
8.1 TRAINING 18
8.1.1 HSE INDUCTION 18

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8.1.2 TOOLBOX TALK 19
8.1.3 IN-HOUSE TRAINING 19
8.1.4 THIRD PARTY/ COMPETENCY TRAINING 19
8.2 COMMUNICATION, PARTICIPATION AND CONSULTATION 20
8.2.1 PURPOSE 20
8.2.2 VISITOR COMMUNICATION PROCEDURE 21
8.2.3 PARTICIPATION AND CONSULTATION PROCEDURE 22
8.2.4 MEETINGS 22
9 WORKERS WELFARE MANAGEMENT 22
9.1 WELFARE FACILITY 22
9.2 MEDICAL AND FIRST AID 23
9.3 EMPLOYEE MEDICAL SCREENING 24
10 24
10.1 FRAMEWORK MANAGER 25
10.2 HSE MANAGER 25
10.3 QA/QC MANAGER 26
10.4 HSE OFFICERS 27
10.5 SITE ENGINEER 27
10.6 FOREMAN 28
10.7 WORKERS 28
10.8 NURSE 28
10.9 FIRST AIDERS 28
11 HAZARD IDENTIFICATION AND RISK MANAGEMENT 29

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11.1 PURPOSE 29
11.2 RESPONSIBILITIES 29
11.3 REFERENCES 29
11.4 TERMS AND DEFINITION 29
11.5 PROCEDURE FOR HAZARD/ASPECT IDENTIFICATION 30
11.6 RISK ASSESSMENT 31
11.7 METHOD STATEMENT 34
12 ENVIRONMENTAL MANAGEMENT PROCEDURE 35
12.1 PURPOSE 35
12.2 GENERAL PROJECT RISK TO THE ENVIRONMENT 35
12.3 IDENTIFYING ENVIRONMENTAL ASPECTS 36
12.4 ASSESSING ENVIRONMENTAL IMPACTS 37
12.5 CONTROL MEASURES FOR ENVIRONMENTAL ASPECTS 37
13 EMERGENCY PROCEDURES 37
13.1 CONFINED SPACE EMERGENCY RESCUE PROCEDURES 37
13.2 EVACUATION PROCEDURE 39
13.3 AWARENESS AND TRAINING 39
14 COMMUNICATION 40
14.1 WEEKLY PROGRESS MEETING 41
14.2 HSE SPECIFIC MEETINGS 41
14.3 DAILY PRE-START MEETINGS 41
14.4 SAFETY SIGNS 41
15 MANAGEMENT OF SUBCONTRACTORS 42

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15.1 PRE – QUALIFICATION OF SUB-CONTRACTORS AND 42

SUPPLIERS
15.2 HSE EVALUATION OF SUB-CONTRACTORS AND SUPPLIERS 43
15.3 SUB-CONTRACTORS ADMINISTRATION 43
15.4 SUB-CONTRACTOR CONTROL 43
15.5 ROLES AND RESPONSIBILITIES 44
15.6 WORK PLANNING AND CONTROL 45
16 HSE INCIDENT REPORTING AND INVESTIGATION 45
16.1 EVENTS (NEAR MISSES) 45
16.2 REPORTING OF UNSAFE ACTS, CONDITIONS, OBSERVATIONS 46

AND UNSAFE OBSERVATIONS
16.3 DANGEROUS OCCURRENCES 46
16.4 INCIDENT REPORTING PROCEDURE 46
16.5 INCIDENT INVESTIGATION PROCEDURE 47
17 HSE PERFORMANCE MONITORING 48
17.1 HSE INSPECTIONS 49
17.2 HSE STATISTICS REPORT 49
17.3 PRO ACTIVE AND REACTIVE MONITORING 49
17.4 INTERNAL AUIDIT 50
17.5 EXTERNAL AUDITS 54
17.6 PROJECT HSE TASKS AND KPI’S 54
17.7 NON- CONFORMANCE AND CORRECTIVE ACTION 55
17.7.1 TERMS AND DEFINITION 55
17.7.2 PROCEDURE 55
17.7.3 IDENTIFYING ROOT CAUSE AND IMPLEMENTING 56

CORRECTIVE ACTION

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17.7.4 VERIFICATION AND VALIDATION OF ACTION TAKEN 56
18 MANAGEMENT REVIEW 57
18.1 PURPOSE 57
18.2 SCOPE 57
18.3 RESPONSIBILITIES 57
18.4 REFERENCES/ PROCEDURE REFERENCE 58
18.5 TERMS AND DEFINITIONS 58
18.6 PROCEDURE 58
18.6.1 preparation for Review Agenda 58
18.6.2 Review Input 58
18.6.3 Review Output 59
18.6.4 Management Review Team 59
18.6.5 Conduct of Meeting 59
19 CONTINUAL IMPROVEMENT 59
20 PLAN REVIEW 60
21 APPENDICES (Attached separately) 60
APPENDIX A: HSE POLICY
APPENDIX B: ISO 45001:2018 CERTIFICATE
APPENDIX C: ISO 14001:2015 CERTIFICATE
APPENDIX D: SAFE WORK PRACTICES AND PROCEDURES
APPENDIX E: COMPLIANCE REGISTER
APPENDIX F: HSE ORGANIZATIONAL CHART
APPENDIX G: TRAINING PROCEDURE

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APPENDIX H: HSE TRAINING MATRIX
APPENDIX I: HAZARD AND RISK MANAGEMENT PROCEDURE
APPENDIX J: ENVIRONMENTAL MANAGEMENT PROCEDURE
APPENDIX K: RISK REGISTER
APPENDIX L: ENVIRONMENTAL ASPECT and IMPACT REGISTER
APPENDIX M: INCIDENT RESPONSE & REPORTING
APPENDIX N: NON-CONFORMING SERVICE AND CORRECTIVE

ACTION PROCEDURE
APPENDIX O: INTERNAL AUDIT & MANAGEMENT REVIEW
PROCEDURE
APPENDIX P: HSE MONITORING PROGRAM
APPENDIX Q: HSE ADMINISTRATION PROCEDURE
APPENDIX R: ENV. RISK & OPPORTUNITIES REGISTER
APPENDIX S: LEGISLATIVE, REGULATORY AND OTHER

REQUIREMENTS PROCEDURE
1 HSEM PLAN ACKNOWLEDGEMENT SLIP

To: (Refer to 4. Distribution of Copies)
Catchment Zone Framework
From: All controlled copyholders. I have received and read the HES Plan, policy and procedures
related to my scope of the works. I take full responsibility to ensure that compliance with all HSE
requirements will be met.
Date received: ………………………………..
Project Name: ………………………………..
Company: …………………………………….

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Title: …………………………………………..
Name: …………………………………………
Signature: …………………………………….
(Please return this signed original copy to the HSE Manager)
2 DEFINITION AND ACRONYMS
Contractor (MWRV) – MIC Construct – WABAG/ROOTS-APPLUS VELOSI Consortium

ANSI – American National Standard Institute
Accident – Unwanted, unexpected event, which has result in actual injuries, illness, damage or
loss. All accidents are therefore incidents but not all incidents are accidents.
ALARP – “As Low as Reasonable and Practicable”. It refers to reduction of risk to a level where the
cost of risk reduction is grossly disproportionate when compare to actual risk deduction that would
be achieved.
Approval – Means prior written assent of the client ASHGHAL. The term approval shall in no way
to construed as relieving the Contractor of any of its obligations, responsibilities and liability's.
Approve or Approved shall be construed accordingly.
CAP – Corrective Action Plan
CSI – Collective Sewer Infrastructure
Competent – Displaying practical & theoretical knowledge and actual experience of the work
activity is that they are required, a person competence will some cases be tangibly demonstrated by
the award of a qualifications and skills.
DBA – Decibels abbreviation. An expression of the relative loudness of sounds in air as perceived
by the human ear.
EMT – Emergency Medical Technician
Employer – ASHGHAL-Public Works Authority
FS – Foul Sewer
GIS - Geographical Information System
HSE – Health, Safety & Environment
HSMP– Heath, Safety Management Plan
IDLH – Immediately Dangerous to Life or Health
JHA – Job Hazard Analysis
LEL – Lower Explosive Limit
LOLER – Lifting Operations Lifting Equipment Regulations.
LTI – Lost Time Injury a work-related Injury which renders the injured person unable to perform his
regular job.
MTC – Medical Treatment Case a work-related injury, which results in neither lost time nor
restricted work, but which requires treatment by under the supervision of medical doctor.

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Method Statement – A work method statement is a document that details the way a work task to
be carried out. It gives step by step guides how to do a work safely, outlines the hazards involved
and the control measures that have to be introduced to ensure the safety.
ISO 45001 – Occupational Health and Safety Management System
ISO 14001 – International Standard for Environmental Management System
SDS – Safety Data Sheet
Near Miss – A Near Miss is an incident which could have, but did not result in injury, illness,
damage, product loss or harm to the company reputation.
NCR – Non-Compliances Report
PLC – Programmable Logic Controller
PPE – Personal Protective Equipment
PTW – Permit to Work.
QCS 2014 – Qatar Construction Specification 2014
QWZTMS – Qatar Work Zone Traffic management system
RPE – Respiratory Protective Equipment
Risk – Risk is the combination of the likelihood or probability of an event occurring and the severity
of the outcome.
Reasonable & Practicable – where a legal requirement is qualified by term "reasonable &
practicable" the cost in term of money & time and inconvenience of taking precautions may be
balanced against the risk being considered.
RIDDOR – Reporting of injuries disease & dangerous occurrence regulations 1995.
Risk Assessment – Is the process of identifying hazards and determining the risks they pose, to
qualify and decide if a task or activity can proceed safely or if control measures are required to
deliver the risk as acceptable.
RRRU – Repair, Replacement, Rehabilitation and Upgrading
RTU – Remote Telemetry Control Panel
SCADA – Supervisory Control and Data Acquisition
SGW – Surface and Ground Water
TW – Treated Water
TWN – Treated Water Network
WEL – Workplace Exposure Limit.
PMV – Plant Machineries and Vehicles
2.1 Zero Accident Tolerance Policy

a. All endeavor to adopt a zero-accident tolerance attitude to any occurrence threaten the
Health and Safety & Environment of our workforce and the general Public. The management
is committed to achieving and sustaining
b. "ZERO ACCIDENT TOLERANCE" through continuous improvement practices.
c. Objectives
d. No workplace injuries and occupational Diseases.

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e. No accidents
f. Promote HSE as an integral part of our day –to- day activities.
g. Spread Health & Safety Management Plan throughout the organization.
h. Enhance employee awareness & involvement in Health and safety & Environment program
implementation.
i. Optimize the use of continuous improvement practices as the basis.
j. "Zero Accident Tolerance" initiative.
k. Eliminate all Environmental Impacts aspects.
3 DISTRIBUTION OF COPIES
1 Client Representative Head office

2 HSE Manager Head office
3 Framework Manager Site office
4 HSE Engineer / HSE Officer Site office
5 Project Engineer Site office
6 Planning Engineer Site office
7 QA/QC Engineer Site office
8 Contractor Head office
HSE Officer will maintain additional copies at Site Office.
4 GENERAL
4.1 Introduction
 The Primary objective is to ensure that the Contractor HSE policy is adhered to, on all Works
order that are undertaken and that it is continuously reviewed in relation to current legislation
requirements.
 Contractor performs Catchment Zone Framework and therefore, this plan is intended to
convey our policy for maintaining HSE procedures for Contractor personnel as well as
subcontractors employed.
 The site HSEM Plan is to be managed and administrated by the Framework manager and
HSE Manager.
 HSE Plan has been prepared to guide the Framework Manager in supervising and
maintaining the Contractors safety aspects in this project. The objective is to perform and
carry out work in a safe and healthy manner. Therefore, the expectation is to manage the
project activities and supervise personnel in an efficient manner consistent with these
objectives and in particular to eliminate accidents/incidents.
 The requirement given in this document is in addition to the requirement of any other Local
Statutory Regulations and the safety rules and regulations of ASHGHAL.

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 The basic responsibility of enforcing this HSE Plan rests with the Framework manager of
every site. The HSE Manager / HSE Officer for the project will assist them in implementing
this HSE Plan. Contractor believes firmly that managing safety is a line management
responsibility and it is seen as a good business practice to provide a safe working
environment to the workmen at site.
 The role and responsibilities of the site personnel in accident prevention is dealt with in the
chapter 11: Organization and Responsibilities.
 The HSE Manager/HSE Officer for the project will act as a catalyst in motivating the frontline
engineers and foremen to fulfill their obligations on safety. He will monitor the safety activities
on a day-to-day basis and will report to the Framework manager if there is any deviation and
or violation from the regulations contained in this document.
4.2 PURPOSE
The purpose of this document is to provide guidance and supporting information to enable the
Contractor to meet client requirements. It is an organizational document that describes different
processes to manage HSE risks and meet its HSE Objectives.
4.3 PROJECT HSE OBJECTIVES

The following are the specific HSE objectives for the Project.
 Prevention of work-related injuries and illness in line with our client’s HSE Philosophy
 Minimize/avoid the employee’s exposure to risk associated with the high-risk activities.
 Create and establish a good health and safety culture among its workers including good
organizational climate during the whole course of the project.
 Strict adherence and implementation of client other related HSE rules, standards and policies
 To be equipped with competent personnel in their chosen field of expertise leading to quality
works delivered on time.
 Reporting of any untoward incidents, analyzed its causes, conveyed the lessons learned to all
project personnel and means of tracking its corrective action implementation.
 Establish the consultation and coordination among all project personnel, including clear
accountabilities and responsibilities in HSE.
 Provide proper guidance to implement environmental waste management plans, programs,
compliance obligations and initiatives to protect the environment.
 Proper monitoring and evaluation of Sub-Contractors performance on HSE
 Implementation of Project specific KPI’s
 Improving performance levels
 MWRV Commit To reduce environmental aspects & impacts within and outside the
organization’s
Contractor Vision to Achieve the objectives and target Please refer the HSE monitoring program
Appendix P
4.4 Management Accountability

Contractors management is responsible and will be held accountable for the Safety and Health of
all employees on the project. Management’s objective is an efficient, productive effort that
incorporates all elements of Health, Safety & Environment through the participation of
management, work team, employees, subcontractors and suppliers.

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All subcontractors, vendors, suppliers, visitors and Contractors employees shall comply with this
plan.
Each subcontractor’s senior person on the project shall acknowledge to Contractors Management
that the Project Health and Safety Management Plan, policy, guidelines and procedures will be
adhered to with no exemptions prior to work commencing.
4.5 Project Scope of Works

Repair, replacement, rehabilitation and upgrading (RRRU) works for any of the Authority operated
sewer assets across FS, SGW and TWN system in the state of Qatar.
4.5.1 The Scope of Work consists of, but is not limited to the following:
 Upgrading of existing network pipelines via open trench and no-dig construction
methodology.
 Construction of new sewer network capacity within allocated corridors
 Refurbishment of existing sewer manholes, manhole covers and frames.
 Construction of new sewer manholes and house connection chambers and related
pipework
 Construction of sewer rising mains, discharge and washout chambers and
related pipework
 Removal of existing sewer T-Connections
 Construction of new TW customers’ and associated valve chambers
 Relocations of existing TW valve chambers and associated assets Construction of
flow diversion schemes between catchments to facilitate sewer infrastructure
operational flexibility.
 Stopper placement and removal works.
 Construction of Ventilation networks
 SCADA and telemetry equipment.
 Attenuation tanks
 Flow measurement instrumentation.
 New connections and connection points.
 Electrical power supply and control panels.
 Installation of sampling points.
 Any associated assets, included but not limited to gullies, catch pits, inspection
chambers, foul gravity sewers, lagoons, soakaways, towers and reservoirs, hydrants,
ventilations pipes, bollards and boundaries.
 Any associated fittings and accessories including all, chambers, valves, pressure
sensors, actuators, covers and frames, grates, signage and access chamber, access
shafts, asset tags, marker plates, ladders and signage.
 Site decommissioning including removal of facilities.
 Demolition, breaking out of surfaces, manholes, chambers, pipe runs including
excavation to sufficient depth and width;
 Repair any internal lining which has been disturbed’;
 Rehabilitation of walls by plugging, patching, removing and replacing;
 Providing or replacing mortar, coatings, sealants, lining and liners to improve
structural condition.
4.5.2 The scope of work methods may include, but not limited to:
 open excavation;

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 micro-tunneling.
 horizontal directional drilling.
 pipe jacking;
 horizontal auger boring;
 pneumatic pipe bursting;
 static pull bursting;
 hydraulic expansion; and
 pipelining.
4.5.3 The scope of works shall include but not limited to the following activities:
 excavation to sufficient depth;

 re-construction;
 over pumping;
 dewatering;
 construction; and
 reinstatement.
4.5.4 Work Zones
4.5.4.1 SGW Catchment Zones

For visualization purposes, the SGW Catchment Zones shall be split as indicated
below. Secondary Catchment Zone awarded to for Contractors.

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5 LEGISLATIONS AND STANDARDS

The following is a list of the minimum applicable Qatar Laws, Standards and Specifications:
 Qatar Labor Law 14 Year 2004
 Qatar Construction Specification 2014
 Qatar Environmental Protection Law 30 Year 2002
 Qatar Civil Defense Fire & Safety Handbook
 Qatar Civil Defense Fire and Life Safety Guidelines (Volume 1 of 2015)
 Qatar Civil Defense Law No.13 to 1997
 Qatar Civil Defense Law No.9 to 2012
 OHS-P2/G1-Kahramaa Safety Guidelines for Contractors (Oct 2017)
 NFPA 70E-2015 Standard for Electrical Safety in the Workplace
 ISO 45001:2018
 ISO 14001:2015
 ISO 9001:2015
 Work Zone Traffic Management Guide (Rev. 1.2, November 2015)
 NEBOSH Manuals
 Ministerial Decree No. 16 of 2007 (Heat Stress Prevention)
 CFW – Consortium procedures
 Workplace Guidelines for Covid-19 (MoPH-March 2020)
 Contractor Welfare Adherence Plan -AA DOM 2018 M 1867 G-WAP- CONTRACTOR -
Rev.03
 Incident, Accident & Emergency Response plan (AA DOM 2018 M 1867 G- EPRP-
CONTRACTOR-Rev.00)
 Worker Rights Booklet 2009 – Qatar Human Rights Committee
 PWA Guidelines and Requirements
 Legal Compliance register (Appendix E)
6 LEADERSHIP AND COMMITMENT

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Contractors are committed to developing and implementing the HSE objectives and is committed to
providing a safe and healthy work environment throughout the duration of the project.
Communicating to all employees of the importance of Health, Safety and environment approach to
improve the effectiveness and achieving the project HSE Objectives.
Meeting and fulfilling statutory and regulatory requirements by ensuring that those performing the
activities are made aware of these requirements and the compliance is ensured through adequate
supervision. This is carried out through reviewing the requirements thoroughly by the designated
persons.
Each employee must receive HSE training on a regular basis.
Each employee must implement the health, safety and environmental practices in order to anticipate
risks and make the right decisions.
All Project key personnel shall demonstrate their commitment to the development and improvement
of safety and healthy work environment through their involvement in the internal audit process, and
through their proactive involvement in the continual improvement activities where emphasis is placed
on improving both effectiveness and efficiency of key HSE processes.
Company Management shall provide strong and visible leadership throughout locations and Project
sites, and amongst their Contractors, to promote a culture of shared commitment to HSE by:
 Providing strong, visible leadership through being a good role model for all employees and sub-
contractors.
 Actively participating in site HSE visits.
 Attending HSE meetings and forums.
 Reviewing HSE Performance of sub-contractors.
 Reviewing findings from high potential incidents and near misses.
 Showing visible, timely and involved response to significant incidents, or any other upset to
normal business.
 Implementing the IMS and monitoring progress against specific milestones within the HSE Plan.
 Communicating HSE expectations to the employees and subcontractors, through the IMS Policy.
 Demonstrating active personal participation in HSE activities such as training, reward, risk
assessment, environmental aspects and impacts, control measures, identifying risk and
opportunities, incident investigation, HSE objectives and targets, and others.
6.1 Drug and Alcohol Policy

Abuse of legally permitted prescribed drugs and alcohol or the use, possession, distribution or
sale of illegal or non-prescribed drugs and alcohol during working hours is not permitted in
accordance with QCS 2014, any person found under the influence of drugs or alcohol will be
removed from the project and reported to the Framework manager. Appropriate disciplinary
action will be taken to the offending person as per our disciplinary scheme. Alcohol testing will be
periodically conducted if deemed necessary.
6.2 PPE Policy

It is the policy of Contractors to provide Personal Protective Equipment (PPE) to protect the
employees from exposure to workplace hazards and the risk of injury in accordance with QCS
2014, section 11 part 1.6.1.8 and section 1-part 10.9.2. PPE is not a substitute for more effective
control methods and its use shall be considered only when other controls unless no other means
of hazard control exist.

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Personal protective equipment shall be provided, used, and maintained when it has been
determined that its use is required to ensure the safety and health of our employees and that
such use shall lessen the likelihood of occupational injury and/ or illness. The following shall be
provided to Contractors staff as and when identified by the risk assessment process.
Checklist for safety appliance will be maintain at all time and Site works / operations will be
periodically reviewed to determine the requirement of any additional safety equipment.
6.3 Non-Smoking Policy

Non-smoking policy will be applied in certain working areas (defendant on which phase and
location of works) including the office. In accordance with QCS 2014 Smoking is only permitted
in assigned locations; non-combustible ashtrays must be provided wherever smoking is
permitted.
All smoking areas will be designated in safe areas and clearly defined as “Smoking Areas” with
appropriate signage. “No Smoking” signs will be deployed in strategic locations around the site
in order that smoking is controlled.
6.4 Security
The Contractor project Security will control the security gate and make sure contractor premises
including store, main yard well secured. To ensure that only authorized persons work at or visit
the site, the Contractor security will stop the newcomers at the security gate and guide them to
attend Contractor mandatory induction program. In accordance with QCS 2014 section 1, part
10.8.1, clause 8, Contractor shall provide Client with photocopies of passports or Qatar ID and
any similar personal documentations like driving license etc. to obtain Client temporary
identification cards and passes for Contractor Personnel to enter limit of work premises.
Contractor shall ensure that Contractor Personnel display such identification at all times when
they are on the premises.
Contractor shall ensure safe and secure storage of materials, equipment/plant to protect against
theft.
6.4.1 Employee Responsibility

All staff and employees have a responsibility to actively participate in the implementation
of the Security Procedure to ensure an adequate level of protection is achieved.
It should be recognized that the action of any individual could have a negative impact on
the security of others. Do not put yourself in any situation that could jeopardize your own
safety.
7 HSE PROMOTION & EMPLOYEE MOTIVATION

7.1 Incentive Scheme
An incentive scheme will be introduced in this project in order to motivate the workforce to follow
site HSE rules and regulations. Two Employees will be chosen among the entire workforce every
month and they will be provided with cash prize or gift items.
7.1.1 Criteria for selecting the safety man of the week will be as follows:
 HSE awareness of the employee

 Safety attitude of the employee

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 Risk Assessment for the job performed

 Participation in housekeeping
 Toolbox meeting attendance
 Safety violations made during the month (if any)
 Not involved in any first aid cases/accident
 Usage of PPE
 Reporting of near misses
 Worksite supervisor and HSE Manager/HSE Officer’s recommendation will be
obtained through an endorsement.
 Framework manager and HSE Manager/HSE Officer will select the safety man of the
week certificates or cash prize will be awarded to the winner.
7.1.2 Employee Motivation:

a. Contractor employees and subcontractors will be highly motivated to follow the site
HSE rules and regulations in order to prevent any accidents/incidents.
b. Provision of a healthy, environmentally sound and safe work environment for all
employees.
c. Supervisors will support and lead the Health & Safety process and empower the
employees to participate and execute the process.
d. Site project management will enhance the Zero Accidents Performance through
accident prevention and behavior-based safety management.
e. Everyone goes home every day the same way came to work.
f. Zero Accidents Performance from everyone.
g. Optimum performance in safety and health work activities.
h. Promoting Safety as a value not priority.
i. Promote Safety Culture throughout our Organization.
j. Spreading ownership for Safety & Health program in our Organization.
k. Enhancing Employee/Subcontractor involvement in Health & Safety program
implementation.
l. Share responsibilities for day-to-day implementation.
7.1.3 Disciplinary Procedures:

All employees are expected to comply with jobsite rules and regulations, and to follow
established operating procedures set forth by this company. Violations will not be
tolerated, and superintendent/foreman will be held accountable for the conduct of their
employees.
Engineers and foremen are required to act when a violation is observed. Immediate
action to control or eliminate a hazard is required.
Examples include:
a. Knowingly putting yourself or other at risk of injury.

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b. Smoking where it is prohibited.

c. Interfering with safety equipment (fire alarms, extinguishers, handrails, scaffolding and
barricades etc.)
d. Horseplay or malicious behavior that could lead to injury.
e. Consuming or bringing on site alcohol, illegal drugs or substances.
f. Being under the influence of alcohol, illegal drugs or substances.
g. Urinating or defecating other than in the facilities provided.
In the event a violation is observed, the following procedures have been established to
place an employee on notice Depending on the severity, Scenario of the offense.
NOTIC ACTION
E
A written warning addressed to the employee and a copy placed in

First
the employee's file referencing the violation and warning, including
Offense
date and time.
A written warning addressed to the employee with reference to the

Second violation including date and time of the occurrence. A copy of this
Offense: warning will be given to the employee and another copy will be
placed in the employee's file.
A written warning similar to the second notice will be prepared and

distributed in the same manner. This warning will be followed by a
Third meeting with the employee, foreman and/or framework manager and
Offense senior management to determine whether the employee will be
suspended without pay or terminated depending upon the nature of
the violation.
Fourth
Termination
Offense
8 HSE MANAGEMENT AND IMPLEMENTATION

8.1 TRAINING
8.1.1 HSE INDUCTION
 HSE induction is one part of the communications procedure between the QHSE Dept
and new or transferee employees/sub-contractors, visitors. Reference (Appendix G)
 The induction program for all employees includes all new employees regardless of the
number of years worked in the industry. It covers every person new to the company,
new to a particular project site or only new to a work crew.
 The company takes into account language skills and literacy of attendees. A translator
shall always be present at all times.
 HSE induction shall cover the HSE responsibilities and accountabilities to the new
employee to be familiar with the roles and his subordinates, and aggressively ensure
compliance with these requirements.
 HSE induction program shall consist of; types of potential hazards, significant
environmental aspects, state and local laws, site requirements and client's request.

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Specific HSE Induction will be conducted once Team member’s/visitors transfers from
one site to another
 A refresher HSE Induction shall be conducted every six months which will cover all
Team Members.
 Contractors have to provide all necessary training as per the Appendix H (Training
matrix) and need to update and add trainings as per the requirements.
8.1.2 TOOLBOX TALK

 Toolbox talk is one part of the communications procedure to communicate hazards,
risks, task execution and significant environmental aspects to those undertaking work.
It shall be conducted by all Team members at the worksite daily
 Site Engineers/Supervisors and HSE Officers train their employees to work safely on
the projects during toolbox meetings and as otherwise needed.
 Guidelines to follow when planning a Toolbox Meeting are:
 All members of the workforce must attend.

 It is held daily and before starting the activities.
 The topics for discussion must pertain the specific task at hand, and in addition,
to incident prevention, hazards and risks associated with the activity
 Point out unsafe acts, practices or conditions that have been observed in the
project area and delegate corrective measures, if applicable.
 Review recent incidents in the project area, why they happened and what is to
be done to prevent recurrence.
 Encourage employee by suggestions and discussion.
 Brief the employees on new types of equipment in the area, with specific
reference to their capabilities and safeguards.
 Request that the respective HSE Officer assist in providing topics for
discussion and further assist in the presentation of the Toolbox periodically.
 Information on technical matters such as procedures for confined space entry,
hazards of toxic chemicals in use, lift capabilities of specific lifting devices, etc.,
must be requested from the HSE Officer.
 Site Engineers/Foreman, Technician and HSE Officer has to take signatures from the
attendees.
8.1.3 IN- HOUSE TRAINING

 In-house training is one part of the communications procedure between the Project
Team and other employees/sub-contractors to present one subject of HSE in detail to
them.
 The Project Team draws up in-house training program associated with its
Environmental risks, significant environmental aspects, and IMS Management System
to all employees and sub-contractor to ensure that Contractors Management,
Engineers, Employees and Sub-contractors are motivated to act in a safe manner, and
to increase a HSE awareness of them, and the following is In-house training program:
 Safety Officer will present to all site employees and sub-contractors, and some
employee’s attendees shall be selected to explain to others in their mother languages
because the company takes into account language skills.
 Different Training identified shall be itemized using Training Plan
 All in-house trainings shall be documented using Training Attendance Record

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 To evaluate the effectiveness of the in-house training Reference (Appendix G), HSE
Officer has to take signatures from the attendees using training feedback form
8.1.4 THIRD- PARTY/ COMPETENCY TRAINING

 HSE third party training is one part of the communications procedure between third
party and site employees.
 Framework/Project Manager and HSE Officer identifies the required third party and
competency training as per the following requirements:
 Client’s Policy and Procedures
 Site and activity requirements
 Results of Training Analysis
 Compliance Obligations
 Scope of Works
 Only ASHGHAL approved training centers from client shall be selected
 All training cards shall be distributed to the concerned employees to use it in all work
activities and shall be valid.
 Third party training certificates are maintained and recorded
 All trainings undertaken shall be evaluated it is effective or not by conducting Training
Effectiveness Assessment.
 The following list of competency training are identified for the said project (not
exhaustive)
 First Aider
 Fire Warden
 Safety/Hole Watch
 Fire Watch
 Confined Space Entrants
 Confined Space Supervisors
 H2s
 Rigger
 Lorry Loader Operator/Crane Operator
 Scaffolders
 Authorized Gas Testers
 Contractors have to provide all necessary training as per Appendix H (Training matrix)
and need to update and add trainings as per the requirements.
8.2 COMMUNICATION, PARTICIPATION AND CONSULTATION
8.2.1 PURPOSE
 To document the process of receiving, documenting and responding to relevant
communications from external interested parties (Example: sub-contractors, suppliers
and visitors) to worksite.
 To document the process for internal communication among company’s different
activities and departments regarding HSE Objectives and IMS.
 To document communication with the sub-contractors and visitors to the workplace.
 To encourage workers participation and consult with external parties about pertinent
HSE matters.

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Contractor will ensure that the right message is clearly and comprehensively conveyed to
all Project Personnel with respect to HSE. Matters to be communicated to all composes
of but not limited to;
 IMS Policy
 Risks Assessments/Job Safety Analysis
 QHSE Risks and Opportunity registers
 List of Interested Parties, needs and expectations
 Compliance Obligations
 Site HSE Rules
 Site Security Rules
 Different processes and activities for Project, (including other sites)
based on the scope of the Project
 Hazardous Substances safe use, storage and handling, including
MSDS
 Emergency Procedures and Emergency contact details
 Incident Reports
 Lessons Learned from Incidents
 Emerging HSE Issues
 Control of Substances Hazardous to Health (COSHH) Assessments
The above matters will be communicated to all employees, sub-contractors and other
interested parties through one or more of the following means:
 Site HSE Induction
 Pre-start Safety Briefings
 Toolbox Talks
 Posting information on Site HSE Notice Boards
 E-mail messages
 Formal and informal meetings
Relevant HSE matters necessary to be communicated to ASHGHAL (but not limited to)
 Incidents and near misses

 Captured non-conformances
 Closeout reports and completion of corrective actions
 Any non-conformities noticed issued by regulatory agencies
 Any dangerous occurrences
8.2.2 VISITOR COMMUNICATION PROCEDURE

 In order to gain entry to the site upon arrival, visitors are required to sign a Visitor
Control Register containing such information as name, company name, purpose of
visit, time in, time out, and person to be seen. At the end of their visit, visitors are
required to sign out, using the Visitors Control Register.
 Safety Induction shall be conducted by the Site HSE Officer to the visitors to
announce the hazards and environmental significant aspects in operations and the
precautionary measures to be taken before entering the worksite.
 Visitors shall be escorted to and from their destination by a staff member.

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 All visitors are required to ensure that any hazard/aspect observed or created is
reported to Contractor staff member.
 Any incident suffered or observed by a visitor shall be reported to a Contractor staff
member.
 In the event of a fire emergency, the Fire Warden for each worksite is required to take
Visitor Control Register with them when they evacuate the area.
8.2.3 PARTICIPATION AND CONSULTATION PROCEDURE

 In order to ensure that all HSE procedures and actions are understood and carried
out by the workforce it is necessary to have regular communication and consultation
with them. This will be carried out as part of the morning briefing and toolbox talk
sessions.
 Copies of the toolbox talk/site briefing/communication form will be made available to
the ASHGHAL HSE Representatives during inspections.
 Similarly, the Project Team will appoint Worker’s Representative who will
communicate and raise concerns on HSE issues between his co-workers and HSE
Team
 Workers shall be informed about their participation arrangements, including their
representative(s) on HSE matters in each site, as well as consultation with the
external parties such as contractors, where there are any changes that affects them.
8.2.4 MEETING
Meetings are the one part of communications procedure and it consists of:
a. HSE induction for the new arrival, transferee employees and subcontractors, visitors,
suppliers and other interested parties of the organization
b. Toolbox talks at sites
c. HSE meetings
Meetings between the site HSE and operations teams to discuss about the following
(but not limited to):
 Client’s comments on Health, Safety and Environment.
 Non-conformance and corrective actions
 Site HSE requirements
 Near misses’ incidents
 Other HSE issues.
Minutes of the Meeting shall be accomplished by the participants and to provide a
timetable on the action items that needs to be acted by responsible Department or
person.
A report of each meeting is documented and recorded such as;
 HSE meeting internally

 Third party training meetings
 External meetings with the external interested parties like clients,
subcontractors, suppliers and others (if needed)
Information is disseminated to the external interested parties and consulted with them by
means of regular or irregular meetings

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9 WORKERS WELFARE MANAGEMENT
9.1 Welfare Facility

The availability of welfare facilities, their location on site and regular maintenance must be
considered at the planning and preparation stages of the project, before construction work starts
in accordance with QCS 2014, section 1 part 10.10.
When planning welfare provision, consider:

 The nature of the work to be carried out and the health risks associated with it. For
example, rest shelter especially when the workers operating directly under the sunlight.
 The distance workers will have to travel to the welfare facilities; the duration of the work
and number of different locations;
 The numbers of people who will use them;
 The cleaning and maintenance of the welfare facilities;
 Whether they need to be relocated during the construction phase.
Minimum Requirements for Welfare Facilities
The following are the minimum requirements for welfare facilities in CONTRACTOR project site
will be provided:
 Portable Toilets
 Drinking Water Station
 Rest Facilities
 Designated Smoking Area
 Washing Facilities
 Clinic Facilities
 Site mess hall (if required as per project manpower)
 Prayer Room
Contractor are committed to establishing and maintaining high worker welfare standards for all
employees and individuals working on our project. In addition, we shared the policy (attached in
welfare plan) with our clients and strive to influence other firms in our industry to adhere to the
practices outlined in the policy. The procedure for the management of all contractors and
subcontractor’s personnel health and welfare shall be in accordance with: -
 Qatar construction specifications 2014

 Ministry of labor and Social Affairs including No.18 of 2014
 Ministry of Municipality and Environment (MME) Workers Accommodation Planning
Regulation
 The Construction Workers Accommodation and Welfare Standard.
 Supreme Committee For Delivery & Legacy (Workers Welfare Standards (Edition 2)

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 Contractor will follow comply the all requirements in Contractor Welfare Adherence Plan -
AA DOM 2018 M 1867 G-WAP- CONTRACTOR - Rev.03
 For more details of worker welfare Please refer Contractor Welfare Adherence Plan -AA
DOM 2018 M 1867 G-WAP- CONTRACTOR - Rev.03
9.2 Medical and First Aid

First aid or medical assistance will be rendered to any person in genuine need of assistance,
irrespective of whether they work on the project or a member of the public.
CONTRACTOR will provide and maintain a comprehensive First Aid Kit in the project site office
which will be inspected through on weekly basis by competent responsible personnel.
The First aid box furnished with medicines tools and equipment shall be kept in a conspicuous
place in the establishment of buildings and others. The first aid box shall be available to the
workers. The use of the box shall be entrusted to a worker trained in providing first aid service
[First Aider].
Trained first-aiders or other medical services will; be available on the worksite as minimum
requirement of the Qatar worker law 14, Part 10, Article (104). First-aiders and medical personnel
are as per project requirements.
All Accidents, Incidents, Near Miss, Major Injury, Property Damage, Dangerous Occurrences,
etc. the contractor shall immediately notify the ASHGHAL by telephone where it impacts on the
operation of the project and electronically (Initial report) in all cases never more than 24 hours
and minor first aid cases will be informed to ASHGHAL through weekly statistical report. Incident
Investigation final reports to be submitted for all lost time major reportable Incidents within 7-10
days of the incident. QCS 2014 Section 01 General Part 10: Occupational Health and Safety.
9.3 Employee Medical Screening

CONTRACTOR providing Health insurance for every labor in the project. For workers annual
medical screening CONTRACTOR have a contract with a local hospital. Throughout the project
life campaigns on health monitoring will be carried out such as blood test, urine test etc.
Contractor shall commit to Worker’s Compensation and Employer’s Liability (including
Occupational Diseases) insurances shall be provided for all employees employed by the
Contractor and its sub-contractors and suppliers.
For more details of worker welfare Please refer Contractor Welfare Adherence Plan -AA DOM
2018 M 1867 G-WAP- CONTRACTOR - Rev.04
10 ORGANIZATION AND RESPONSIBILITIES

All managers, supervisor and workers on the project are responsible for safety within their defined
scope of activities.
This includes:
 Ensuring compliance with all HSE acceptance criteria, design premises and strategies.
 Implementing all relevant regulatory and project requirements within area of responsibility.
Initiation and follow up of relevant safety related studies/analysis.
 The managers and their subordinates are responsible for contacting the Project HSE
Manager when assistance is needed. The HSE Manager shall act as advisor, but this does
not reduce or replace the responsibility of the other departments for their activities

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 The individual discipline responsibility is neither reduced nor replaced by the HSE Manager’s
scope of work.
 The CONTRACTOR will provide qualified and competent persons whose sole responsibility is
dedicated to administering the safety and health program and manage the safety and health
for the project. The CONTRACTOR will provide at least one safety officer per 50 site workers
as per QCS 2014
 CONTRACTOR will provide the following key safety personnel on site. To ensure that all
project personnel understand their group and individual responsibilities, the units of
responsibility with regard to the implementation of the project are set below.
10.1 Framework Manager

 The Framework manager is responsible for implementations and directly reports to the
Project Director. Duties and responsibilities on safety are as follows: Ensuring in
implementing safety procedures;
 Be fully conversant with state of Qatar labor law, QCS 2014 Section 1 Part 10 and section
11, part 1.2 to part 2.4.01 and CONTRACTOR Safe Operating Procedures.
 Using the principles of the Hierarchy of Controls, guide in [7. Hazard Identification and Risk
Assessment] in all construction activities to minimize the risk to all personnel in the
workplace;
 Participating in the planning and design stages of activities; stimulating a high level of safety
awareness at all times;
 Identifying safety training needs;
 Leading by example and promoting management accountabilities; Ensuring safe equipment
and plant is provided and maintained; enforcing the use of safe working procedures at all
times;
 Ensuring that the responsibility for electrical safety of the permanent works under
construction shall remain with the operational line management.
 Assisting in the identification and preparation for safe working procedures.
 Reviewing safety reports and inspections and initiating corrective action where necessary;
 Participating in accident/incident investigations; Monitoring safety meetings and programs;
Monitoring compliance with safe working procedures (controls);
10.2 HSE Manager

 The HSE Manager will be having relevant experience, in infrastructure & Building works. as
per QCS 2014 Section 1-part 10.1.3
 Implementing the company QHSE policy together with upholding standards required by
Client.
 Represents the company in all safety matters pertaining to internal and external activities.
 Liaising with subcontractors and in drafting daily, weekly, and monthly reports.
 Updating Health, Safety and Environmental Management Plan/ Procedures/ Forms not less
than yearly or earlier if required.

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 Assisting in preparing and reviewing documents (e.g. Risk Assessments, Method

Statements). Monitoring safety performance and conducting daily safety inspections.
Compiling daily reports from sub-contractors.
 Leading and managing labor force camp Health and Safety minimum requirements
inspection.
 Preparing statistical reports to maintain the records.
 Ensuring suitable number of competent full-time fire tender crew and drivers.
 Assisting in emergency drills.
 Communicating with subcontractors.
 Leading weekly sub-contractor safety officer meetings.
 Leading and managing incident/accident investigations.
 Leading and managing the Health, Safety and Environmental training
 Lead Health, Safety & Environmental monthly rewards program.
 Attending weekly Managers meetings. Attending weekly progress meetings.
 Liaise with the construction group to ensure that all necessary safety and health precautions
are being adhere to and that any information or instruction on safety, health and
environmental issued by Client.
 Understand the management framework, moral & economic requirements & implications for
good standards in health & safety
 Stimulating a high level of safety awareness at all times. Doing safety & health inspections
 Be familiar with all requirements stipulated in QCS 2014 Section 1 Part 10 and section 11,
part 1.2 to 2.4.01 and CONTRACTOR SOP; Implements the company safety policy by
establishing and managing a safety program that meets or exceeds all current standards.
 Rectifies complaints from main contractor and consultants.
 Receives assignments in terms of broad objectives from the Manager of Construction.
Reviews, interprets and provides assistance on safety regulations and standards.
 Monitors company HSE performance and conducts project HSE inspections.
 Ensuring adequacy of emergency arrangements and conduct periodic drills.
 Implementing all HSE awareness & employee participation campaigns.
 Investigating all actual and potential accidents/ incidents and report them efficiently.
Conducting toolbox talks & HSE training for employees and subcontractors.
 Analyzing risks and identify. Environmental aspects & impacts; and prioritize corrective
actions; and advise site management accordingly.
 Monitoring & ensuring safe area, equipment & work activities at site, through inspections,
walk through, permit to work follow ups and audits.
10.3 QA/QC Manager

 The Overview of Quality Management system functioning, enhance & implement Quality
criteria across the assigned contract packages to ensure adherence & to compliance with
established standards, process/procedures.

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 Facilitate concerned for preparation of Work Method Statements, and ensure Method
statements, Inspection and Test Plans, Pre-qualification Documents, Plans, Procedures and
checklists relevant to the activities are in compliance with the approved design drawings,
relevant specifications and Contract agreements.
 Prepare, review & evaluate Project Quality Plans, QA Procedures, ITPs, Checklists, as
necessary for the projects and ensure all the approved documents are in place and
communicated across the Project teams for implementation.
 Monitor construction quality at Project sites by periodical surveillance inspections and ensure
all the project quality requirements are fulfilled.
 Communicate and liaise with Project Team, regarding the Project specific standards/system,
ensure efficient document management system to ensure close-out of Project documentation
& appropriate handover as per client requirements.
 Liaise with the Work Managers with regards to the effective implementation of the Quality
management system.
 Prepare audit schedules, perform audits & monitor audit closeouts.
 Provide inductions and trainings on management systems.
 Ensure all the complaints from customers and interested parties are effectively addressed in
line with appropriate Non-conformance procedure, as applicable, and ensure maintenance of
closeout records.
 Performs other responsibilities associated with this position as may be appropriate
10.4 HSE Officers

 The HSE Officer is responsible for safety accordance with QCS 2014 Section 1 Part 10 and
section 11, part 1.2 to part 2.4.01 and Contractor SOP; on the project and duties include:
 Ensure the implementation of the HSE Plan at site level.
 Active involvement in the implementation of the Project HSE Plan; Observing all Safety
requirements and Statutory rules and regulations;
 Ensuring that all works are conducted in a safe manner and without risk to employee’s health
and safety;
 Conducting workplace inspections;
 Participating in safety meetings and safety programs; Participation in the preparation of Start
cards;
 Participating in safety inductions, toolbox talks and daily team briefings; Participation in
accident / incident investigations as required;
 Leading by example and integrate safety into standard operating procedures; Supervising
and ensuring compliance with safe work procedures on the site;
 Reporting safety performance to the HSE Manager (including performance of
subcontractors). Has the authority to instruct unsafe working practices and cease
immediately on site. Participating company’s monthly safety walks.
 Participating the joint weekly safety walks with Consultant safety and health team.
 Coordinates at all times with project team in all safety related matters of the project. Issue
permits and update permit track register.
10.5 Site Engineer

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 The Site Engineer is responsible for the implementation of the safety regulation explained in
this HSE plan in his particular job and area, reports to the Construction Manager and Project
Director. The duties of the Project Engineer are:
 Follow up the implementation of HSE regulations in reference to in QCS 2014 Section 1 Part
10 and section 11, part 1.2 to part 2.4.01 and CONTRACTOR SOP; in his particular area and
job;
 Makes sure that his crew are working under safe conditions;
 Makes sure that his crew aware about the HSE regulations;
 Closely coordinates with HSE Manager on site for the implementation of the safety
regulations;
 Reports accidents and incidents to the HSE Manager and Framework manager immediately;
 Reports training needs of his crew to the Site engineer and Framework manager;
 Attends to the monthly safety walks for his particular area and job; Participates to the
accident incident investigations.
10.6 Foreman
 The Foreman is responsible for effectiveness of the company’s accident prevention effort and
the duties it includes;
 Understand and comply with requirements stipulated in QCS 2014 Section 1 Part 10 and
section 11, part 1.2 to part 2.4.01 and CONTRACTOR SOP; and the Work Permit System;
 Organize work area so that men can perform their duties with maximum efficiency and
minimum risk to themselves or to equipment; maintain good housekeeping;
 Inspect equipment and tools before use and ensure correct storage facilities are available
and properly utilized;
 Enforce the use of applicable personal protective equipment (PPE); Correct unsafe
conditions immediately as they arise, Attend supervisor’s meetings;
 Cooperate with the HSE team to create and maintain safe working conditions in all
operations being performed; Set a personal example.
10.7 Workers
 The Workers has responsibilities for accident prevention, for not even the best of supervisors
can watch over each person every minute of the workday.
 Using the correct tools and personal protective equipment provided;
 Being alert to hazards effecting all workers and equipment;
 Obeying safety rules and not damaging or removing any safety materials.
10.8 Nurse
 The Nurse shall have Ministry of health approval, the nurse(s) have the role of immediately
intervening for handling any casualty(s) injured in the area(s). The nurse(s) have the
following basics responsibilities:
 Understand and comply with requirements stipulated in QCS 2014 Section1, part 10.6 &
section 11, part 1.2.4.3,

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 Conduct periodical inspections of their first aid, emergency and medical evacuation
equipment.
 Keep employees aware about basic first aid practices through toolbox meetings or other
trainings.
10.9 First Aiders

 The first aider(s) have the role of immediately acting rapidly in case of an accident and provide
first aid in case of emergency while waiting for outside emergency aid.
 Understand and comply with requirements stipulated in QCS 2014 Section11, part1.2.4.3.
 Be familiar with the worksite.
 Conduct periodical inspections of their first aid, emergency and medical evacuation
equipment.
 Assist HSE personnel in site practice drills such as fire drill.
 Be familiar with the emergency response plan.
11 HAZARD AND RISK MANAGEMENT
11.1 Purpose
This procedure describes a method for identifying the occupational health and safety hazards
associated with this project and assessing the risk level of those hazards. The results of risk
assessments will be used to establish a means of risk reduction such as control measures or
health and safety objectives, targets, and programs to better manage the risks to achieve an
overall continual improvement in occupational health and safety performance.
For more details please (Appendix - I )
11.2 RESPONSIBILITIES
Works Manager/Framework Manager
The Contractor framework manager / Engineers shall consider whether a job needs a RA, based
on the assessment results done by job initiator. If RA is deemed necessary, then assigns a RA
team and validates the RA.
Discipline Engineers/Foreman/Technicians/Site HSE Officer:
Participate to RA (with other members), assess the criticality of risk and make proposals for
control measures.
Employees
Employees also have responsibilities under health and safety law to; take care of the health and
safety of themselves and others, co-operate with the Management to help you comply with health
and safety legislation, follow any instructions and training given regarding the measures you
have in place to control health and safety risks, report of work situations that present a serious
and imminent risk, and inform any other failings they identify in your health and safety
arrangements.

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11.3 REFERENCES
 ISO 14001:2015
 ISO 45001:2018 clause 6.1.2
 ISO 9001:2015
 QCS 2014, Section 11, Part 1.1.7, and Part 2.4.01
11.4 TERMS AND DEFINITIONS

 RA Risk Assessment
 ALARP As Low As Reasonably Practicable (This means balancing the level of risk
against the measures needed to control the real risk in terms of money, time or trouble.
However, you do not need to take action if it would be grossly disproportionate to the level of risk).
 JSA Job Safety Analysis

 Critical-Qualifies an item of equipment, a product, a situation or an operation having the
potential to give rise directly or indirectly to risk of ill, health or injury, damage to property,
plant or the environment.
 Hazard-Potential source of physical injury or damage to the health of people, or damage to
property or the environment.
 Risk Assessment (RA)-A method to review a job aiming:
o To determine any potential hazard
o To assess the level of risks
o To define precautions that will reduce the residual risk to an acceptable level.
 Task-A defined part of job carried out by one or more persons.
 Job-A specific work assignment, consisting of a set of tasks required to achieving the
objective.
 Probability-The likelihood of specific event occurring within a specific time frame.
 Risk- effect of uncertainty.
 Safety criticality-A ranking indicating the potential to cause ill health or injury, damage to
property, the environment or assets, or production losses.
 Severity-It is a measure of the consequences of an incident (human injury and/or
environment damage and/or material or production loss)
 Residual risk (revised risk rating)-Risk remaining after the risk reduction measures has
been taken.
 Tolerable Risk (initial risk rating)-Risk, which is accepted in a given context, based on the
current values of society.
11.5 PROCEDURE FOR HAZARD/ASPECT IDENTIFICATION

 Discipline Engineers, Worker Representatives and HSE Officer, shall identify and evaluate all
associated hazard or aspects present from their activities and/or processes or modified
activities, products and services that it can control and those that it can influence including
those activities with interested parties.
 Actual and potential risk or impact resulting from these hazards or aspects shall be rated in
accordance with Hazard / Aspect Evaluation below:
For Hazards:
 Physical (fire, explosion, slips, fall, trips, pinch by, struck by, crush, etc.)
 Chemical (inhalation, absorption, ingestion, injection)
 Ergonomics (manual handling repeated actions and sustained postures)
For Aspects:

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 Emission to air
 Discharge to water
 Discharge to land
 Use of natural resources
 Regulatory issues / requirements
 Waste Management
 Utilities Consumption
 The computation to follow for the computation for the Significance of Risk / Impact:
Significant Risk / Impact = Probability of Occurrence x Consequence of Severity
 The evaluation and review shall include the identification and compliance to applicable legal
requirements which primarily be the basis for establishing objectives. Programs are also
established to support in achieving the objectives.
 The hazard / aspect identification and risk / impact evaluation shall be reviewed periodically
by Project Team by: (a) changes or proposed changes, (b) Addition or reduction, (c)
Routine or non-routine of the following:
 Process related
 Facility / equipment
 Manpower and other resources (machine, methods or materials)
11.6 RISK ASSESSMENT

Based on the project progress planning schedules such as monthly/weekly and day-to-day
planning, all critical activities will be analyzed to identify the hazards likely to be encountered
prior to execution and to decide the precautions to be taken.
Each applicable hazard identified for a specific process or operation shall be entered into the risk
register kindly refer (Appendix K - Risk Register)
Activity specific risk assessments with safety requirements for new activities will be prepared and
submitted to ASHGHAL by the project team along with method statements.
All HSE Critical issues shall be identified based on the project scope and job safety analysis for
all such activities will be submitted later.
Risk Management provides a systematic approach to the control and elimination of accidents at
work. It simply means:
 Thinking about what can go wrong
 Deciding if enough has been done to prevent it.
 The purpose and function of risk management is:
 To identify hazards — operations, tasks and processes that may foreseeably cause harm
to employees or others, including members of the public.
 To identify risk — the likelihood of the realization of the hazard, and the potential
consequences
 The ultimate purpose is to provide a "safe" place of work.
 At the heart of the risk, management process is risk assessment. The risk management
process can be summed up by the following stages.

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 Consider all tasks and situations.

 Identify the hazards that are, or may be, involved.
 Identify those persons who may be exposed to the hazards.
 Analyze the risks of injury or loss from hazards (risk assessment).
 Determine whether the risk is adequately controlled (risk assessment).
 Consider measures that may eliminate or reduce risk further in line with the basic
principles of hazard control.
 Implement the risk control measures.
 Monitor those measures.
 Review and feedback any corrective action.
The key words used in HSE risk assessment are defined below:
HAZARD - Source, situation, or act with a potential for harm in terms of human injury or ill health
or combination of these.
HARM - Includes death, injury, physical or mental ill health, damage to property or the
environment, loss of production or any combination of these.
ACCIDENT - An accident is an incident, which has given rise to injury, ill health or fatality.
INCIDENT - An incident adhere no injury, ill health, or fatality occurs may also be referred to a
"near-miss”, "near-hit", "close call" or "dangerous occurrence”.
RISK - Combination of the likelihood of an occurrence of a hazardous event or exposure(s) and
the severity of injury or ill health that can be caused by the event or exposure.
DANGER - A state in which there is exposure to a hazard; the opposite of safety (often used in
terms such as dangerous condition, danger area, danger zone, etc.).
SAFE: - A state in which exposure to hazards has been adequately controlled; the opposite of
dangerous (safe plant, safe system of work, etc.).
RISK MANAGEMENT - The process of analyzing the level of risk, considering those in danger,
and evaluating whether hazards are adequately controlled, considering any measures already in
place.
The methodology of risk assessment study is described and is briefly illustrated in the following
figure:
Project HSE Plan

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Risk assessment methods are used to decide on priorities and to set objectives for eliminating
hazards and reducing risks. Wherever possible, risk is eliminated through selection and design of
facilities, equipment and processes. If risk can’t be eliminated, then it is minimized by the use of
physical controls such as implementation of Work instructions, distribution of personal protective
equipment and training of employees. This methodology is illustrated in the following figure;
Diagram of Risk Reduction Methodology
Risk assessment is revised, in the following cases:

 Changes in working activities/methods.
 Results of internal HSE Audits
 Occurrence of accidents or emergencies
 Changes to the legislative requirements
 HSE Manager/HSE Officer revises risk assessment in collaboration with authorized
personnel and the results are communicated to all employees
RISK RATING CALCULATOR

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Note: PPE should be the last barrier to protect people when all other control options are
exhausted.
High-risk activities risk mitigation register/plan will be revised in Three month.
11.7 METHOD STATEMENT

The accident prevention approach is based on these general prevention principles such as
avoiding risks, assessing risk, which cannot be avoided, combating the risk at source, adapting
the work to the individual, adapting to technical progress, replacing the dangerous by no

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dangerous or less dangerous, developing a coherent overall prevention policy which covers
technology, work conditions etc. The work procedure is essential for accident prevention through
the analysis of risk through each phase of operation. Contractor will submit method statement in
accordance with the QCS 2014 requirements and contractual requirements for review and
approval of the Engineer. Prior to that, the MS will be reviewed and approved by Contractor
Quality Manager. As a general rule a method statement and shall be required for all work
packages. Method statement shall include a risk assessment, which identifies hazards
associated with the work and includes the mitigation measures, which will be followed to control
the hazards.
Method Statements should be prepared via the collaboration and feedback from all those
personnel directly undertaking the activity on Site. The Site Engineer / Project Engineer should
review and include additional information outside the scope of the workers - e.g. such as the
number of concrete mixers / pump trucks / delivery intervals - and then the QA/QC Department
and Safety Team should also review and comment prior to the document being submitted.
This is to ensure that MS meet the requirements of the task, is relevant and comprehensive and
ensure safe system of work implementation.
The primary purpose of a Method of Statements (MOS) is to help Engineers, Supervisors,
Workers and any other persons at the workplace to understand the requirements that have been
established to carry out the high risks work in a safe and healthy manner.
It shall address as a minimum the following:
 Introduction/Scope
 Location and identification of the work covered by the method statement
 Permits and Licenses Required
 Specific Occupational Health and Safety Issues including Risk Assessments and Job
Safety Analysis
 Environmental Issues
 Quality Issues
 Responsibilities
 Sequence of Work
 Resources
 Drawings and Sketches
 Reference documentation
 Method Statements are required for all operations including temporary works.
Note1: No work covered by the Method Statement shall begin until it has been approved by the
Respective Engineer and client representative
Note 2: Approved MOS shall be one of the basis for conducting Risk Assessments/JSA
12 ENVIRONMENTAL MANAGEMENT PROCEDURE

12.1 PURPOSE
The purpose of this procedure is to define the process for identifying environmental aspects,
assessing their impact and mitigating their effects as far as reasonably possible. For more detail
kindly refer to (Appendix J )
12.2 GENERAL PROJECT RISK TO THE ENVIRONMENT

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 Significant use of resources including electricity (computers, lighting, etc.), water, fuel, paper
etc.
 Excavation and dewatering
 Cutting down tree if in the work area
 Significant levels of traveling undertaken during the course of activities – car usage, flights
etc.
 Contamination of local environment & water supply from sewage (waste disposal) and
vehicles (oil and fuel leaks).
Opportunities to improve environmental performance may include:
 Reduce the use of resources, leading to reduced costs.

 Promoting the use of “paperless” activities – e.g. digital storage of information rather than
hard copies.
 Promote recycling wherever possible.
 Minimize the dust while excavation and backfilling
 Minimize the cutting down the tree wherever possible.
 Minimize the fuel and water consumption.
12.3 IDENTIFYING ENVIRONMENTAL ASPECTS

Project Framework manager and HSE manager shall undertake the process of identifying the
environmental aspects in which they can influence. These aspects shall relate to the operational
activities of the Specific project.
Environmental aspects may include:
 Emissions to air
 Releases to water
 Releases to land
 Use of raw materials/natural resources
 Use of energy
 Noise pollution
 Light pollution
 Waste disposal
For each environmental aspect, the conditions in which the aspect is to occur shall be noted as
follows:
Normal conditions: A day to day activity such as driving, use of paper, water etc.
Abnormal conditions: Unusual events that would not usually occur during day to day activities.

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Emergency conditions: That the aspect would only occur in case of emergency situations –
e.g. release of toxic gas as a result of incidents such as explosions, fire etc.
12.4 ASSESSING ENVIRONMENTAL IMPACTS

Upon identification of all environmental aspects relating to the project, HSE Manager and/or
Local HSE Representative (HSE Rep) shall identify what environmental impacts the aspect has
as well as their significance.
All aspects that are legally regulated and those environmental aspects which are treated as
critical based on Project work order requirements are directly considered “Significant”.
For the rest of the aspects, the environmental impact assessment should be undertaken. One of
the methodologies that can be used for assessing environmental impacts is a Risk matrix and its
categorization table( see in the Appendix J ).
All aspects with an impact level of moderate or above are considered “significant” and shall be
subject to further assessment and control measures to mitigate the impact of the identified
aspects, control measures shall be identified to both mitigate an aspect’s negative impact(s)
and/or increase the positive effects of an aspect. All established control measures for the
identified aspects will be documented.
These control measures shall be reviewed periodically (annually is recommended) to confirm

continued suitability and assess any further actions or potential improvements that can be made.
Project Aspects, impacts Register kindly refer Appendix L - Aspects, impacts Register
13 EMERGENCY PROCEDURES
Emergency procedures developed for the Project and the Management Team shall review and
ensure awareness of emergency procedures among all the project personnel (please refer to
Contractor Incident, Accident & Emergency Response plan (AA DOM 2018 M 1867 G- EPRP-
CONTRACTOR-Rev.00)
Suitable training will be provided to all project personnel during frequent intervals in the project.
Emergency mock drills/evacuation drills will be conducted every 6 months and will be documented.
The lesson learned from each drill will be implemented for better coordination and efficiency during
real emergencies.
Note: If the Project duration is less than 6 months prior to completion of the project Contractor will be
schedule at least 1 drill on at site.
It is also the responsibility of all employees to continually familiarize themselves with the Emergency
Procedures to ensure compliance.
The Management Team is committed to the principle of safe working and desires that, on no account
should any person ever put himself or others at risk.
Normal work will be resumed only after all clear signal is received.
Emergency Response contact telephone number shall be available and prominently displayed at
work site.

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13.1CONFINED SPACE EMERGENCY RESCUE PROCEDURES
13.1.1 Introduction
This procedure is designed to safely remove injured employees from a confined space with
little or no risk to other employees. Emergency rescue from a confined space by the site
personnel will occur in cases of immediately life-threatening occurrences such as heart
attack, engulfment by sudden accumulation of water, Heat stress and lack of
consciousness.
13.1.2 Rescue Equipment and Setup

Rescue equipment to be used by Contractor Group Site personnel includes a tripod with
retrieval system and body harnesses to be worn by employees going into the confined
space.
The tripod will be set up off to the side of manholes and checked for stability prior to entry
by the hole watcher and individuals who will be working in the confined space. Once cover
opened, the individuals involved will place the tripod with barriers over the manhole to
assure that it will fit the area and be stable for rescue. The tripod will remain above the
manhole until the confined space entry work finishes and all entrants are out of the confined
space safely.
Personnel entering the confined space will put the body harnesses attached to the tripod
before going into the space. All atmospheric testing and ventilation shall be conducted
according to the Contractor CONFINED SPACE PROGRAM. Under no circumstances will
the safety observer/attendant enter the confined space.
13.1.3 Emergency Rescue Procedure in Confined Spaces

If for any reason during the course of working in the confined space an employee becomes
ill, injured, engulfed, suffered heat stress or any other means that could threaten life, a
removal must be carried out, the safety observer will initiate the rescue process by pulling
out the entrant/s and will inform immediately to the supervisor, safety department.
If the condition of the victim will require, trained first aider will start the CPR.
HSE Officer/Supervisor will monitor and evaluate a prospective rescuer's ability to respond
to a rescue summons in a timely manner, considering the hazard(s) identified.
Each authorized entrant will be using a full body harness, with a retrieval line attached at
the center of the entrant's back near shoulder level and the other end of the retrieval line
shall be attached to a mechanical device (Tripod) or fixed point outside the confined space
in such a manner that rescue can begin as soon as the rescuer becomes aware that rescue
is necessary.
If depth or velocity of flow increases all personnel must leave the sewer immediately.
All site personnel who will be engaging in CSE should be fully aware of the
following:
 If top man calls for sewer team to leave sewer, all must immediately leave the sewer and
do not try to recover working equipment during an emergency evacuation.
 Do not attempt to recover a collapsed man. If man is still attached to lifeline, once all other
member of the team has left the sewer, the man can be pulled out of the sewer.

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 If the fire services are used to recover injured man, top man should give details of sewer
layout, position of injured man and offer use of specialist equipment if required.
 If the injured man cannot be moved without expert medical attention, the full BA has a twin
mask facility which will allow for breathing for one hour at least.
 In the event of risk of drowning in the sewer a suitable mask which will operate underwater
should be available for emergency use.
13.2 EVACUATION PROCEDURE

The Evacuation/Emergency Team for the project is contained in the Organizational Chart which
includes the Contractor group Framework Manager, HSE Officer, Site Engineers, Site
Supervisors, Fire Wardens, and names.
13.3 AWARENESS AND TRAINING

Evacuation/emergency response information will be communicated to all persons working in
site/office via, induction, notice boards and signage. This information will be periodically reviewed
to ensure the content is valid.
The evacuation/emergency management team shall meet at least every 6 months to review
evacuation/emergency management procedures.
Any change to procedures shall be communicated to the staff/workers via the HSE Manager and
displayed on the site office notice boards.
If it’s the project is less than 6 months prior to completion of the project the evacuation
/emergency management team shall meet at least prior to completion of project to review
evacuation/emergency management procedures.
13
13.1
13.2
13.3
The HSE Representative shall identify any additional training requirements that need to be
carried out to ensure the efficient operation of the evacuation/emergency plans. Any training
required shall be arranged in accordance with the training procedure.
Contractor Group will ensure systems are in place to identify, plan, document and monitor
training needs so that employees can competently meet their responsibilities.
All persons working on the project are required to attend and satisfactorily complete the induction
program.
The induction shall outline the emergency response and evacuation procedures.
Evacuation/Emergency Team members shall receive essential training in emergency response
procedures and equipment.
Evacuation/Emergency Team member names and contact numbers will be displayed on
emergency contact lists in all strategic location on site.
13.4 EMERGENCY EVACUATION PLAN

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An Emergency Evacuation Plan will be displayed in site offices, all work areas, project specific
illustrating exit and emergency exit points, assembly points and first aid facilities. This plan will be
amended as potential emergencies are identified. When an evacuation is conducted (actual or
exercise) a report shall be completed.
These instructions will be conveyed throughout the organization together with the Fire Action
Notice.
Contractor Group will provide Fire and Safety Wardens, they will be allocated to the various
operations, and these watchers/helpers will be trained in the evacuation procedure enabling
them to act as fire marshals.
In the event of a fire the HSE Officer/Supervisor/Representative will be the Evacuation Controller
Emergency Contact Numbers

Name Position Contact Number
Police, Ambulance, Civil
- 999
Defense, Fire Brigade
Hamad Hospital - 44394444
Rumaila Hospital - 44393333
First Aid Station / Site Nurse - TBA
ASHGHAL Emergency - 44951111
David Henderson Framework manager 33307257
Mohamed Abbas HSE Manager 33258002
Note: for more detail, please refer to Contractor Incident, Accident & Emergency Response plan
- AA DOM 2018 M 1867 G- EPRP- CONTRACTOR-Rev.01)
14 COMMUNICATION
The communication between the Framework manager, HSE manager, Subcontractors and their
workers will be direct. Issues raised will be communicated to the appropriate representative on site
verbally and confirmed in writing where appropriate. This ensures that any safety related issues
regarding work practices or work environment receive immediate attention by CONTRACTOR
Framework manager.
If more than one contractor is involved in the work, coordination will be made for the accident
prevention and risk control measures of known hazards involved.
The principles of the safety program shall be promoted using the following formats; in accordance
with QCS 2014, section 1-part 10.1.13
 Inductions;
 Bulletin Boards;
 Awareness Campaigns;

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 Safety Alerts – major accident or incident or when appropriate.

 Safety Meetings – on weekly basis separate from other meetings. Tool Box Talk Meetings;
 Audit and Review; Safety award schemes and;
 Memos, notices, circulars and other publications.
The information given in notice /bulletin board shall be in English and all relevant language taking
into consideration the mother tongue of the workers at site. The notice board shall be displayed in
the planned locations approved by the Engineer visible clearly by the contractor employees.
Reporting and documentation of all safety related issues is required including permits, meetings,
statistics, memos etc. and to effectively implement proper communication of safety culture and
safety program throughout the project.
Workers suggestions and complaints can be addressed to HSE Manager for review and to discuss
the matters with the project management team for its action.
Campaigns; Health and safety campaigns must be initiated by the Contractor to implement
throughout the year. At least 4 campaigns must be run annually. One of the campaigns must be on
heat stress before the summer months. As per QCS 2014- 10.1.3
14.1 Weekly Progress Meeting

HSE Manager shall attend the weekly progress meeting and shall raise every relevant
HSE issue. Safety Meetings will be conducted on weekly basis separate from other
meetings.
14.2 HSE Specific Meetings

CONTRACTOR HSE Manager will attend weekly HSE meetings chaired by the
ASHGHAL Health & Safety Engineer.
14.3 Daily Prestart Meetings

Prestart Meetings or equivalent is a brief stand up meeting to discuss/review the
immediate work activities and any HSE matters related to the specific task or work
activities. All projects shall hold prestart meetings or equivalents prior to the
commencement of each shift or day as required during the course of a shift as the need
arises.
Supervisors of the workgroup shall lead the prestart meeting. All prestart meetings will be
recorded on Internal Safety Training Attendance and signed off by participants. A record
of the meeting and attendees must be maintained in a daily diary as a minimum.
14.4 Safety Signs
The CONTRACTOR will be responsible for the posting of signs on the Project relative to
warnings, precautions, notices, road access, closures and other pertinent information
relative to the scope of work. Signage will be available in English and in the language of
the labor force.
Signs graphical symbol will be based on following requirements:

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15 MANAGEMENT OF SUB-CONTRACTORS
As per the contract Contractor ensures that each and every sub-contractor appointed at site is
suitably qualified and will adhere to the Contractor Health and Safety Management Plan and its
related appendices and improvements. Subcontractor’s site Safety Officer will be interviewed by
Contractor H&S Management to assess the competency prior to the start working on site.
Subcontractor’s safety staff shall ensure the effective function of the occupational health and safety
within their organization. All HSE personnel should get approval from client.
To ensure that sub-contractors engaged with our activities are properly monitored and controlled, the
following controls itemized below will be implemented during the entire course of the Project.
15.1 PRE - QUALIFICATION OF SUB-CONTRACTORS AND SUPPLIERS
Contractor shall need to review qualification of subcontractors or suppliers before job, during and
after job. Its useful to access periodically re-qualify or perform evaluations. This will be useful for
contractors to assess the capabilities of subcontractors or suppliers regards to Past HSE
performs, quality & project performance and financial abilities, Previous approvals Etc.
The determination of a supplier or sub-contractors being qualified as “preferred” must be in

accordance to the Contract requirements Policy and its framework developments.
 Synergies and cost efficiency for the project

 Capabilities

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 Compliance in H&S, Environmental Control, Code of Ethics, Quality

 Financial Health
 Reporting capabilities
 Previous Ashghal approvals
 Previous project status
The standards, and other requirements shall be specified at procurement, shall ensure the below
stated list
 Subcontractor pre-qualification questionnaire

 Qatar Contractors License
 Safety pre-qualification questionnaire
 Details of insurance cover
 Financial information.
 Relevant experience.
 Information about technical and professional ability.
 Information about capability and capacity.
 Health and safety policy.
 Quality assurance policy.
And also need to assess subcontractors by using CFW-QHSE-FMT-063- Rev.0 Checklist for Pre-
qualification and CFW-QHSE-PR-005 Purchasing Procedure.
15.2 HSE EVALUATION OF SUB-CONTRACTORS AND SUPPLIERS

Contractors will be let to sub-contractors for elements of the construction work. A mandatory HSE
questionnaire will form part of the pre-qualification process. This will be evaluated against pre-set
HSE criteria. Contracts will include specific requirements for acceptance of and compliance with
the HSE management Plan. All sub- Contractors shall be required to have similar management
system and will satisfy compliance with the requirements of the HSE plan. An HSE inspection and
review of selected sub-contractor sites and premises will take place before contract commitment.
The Subcontractors Evaluation requirements checklist attached in 15.5 will use and compile all
document in every evaluation of subcontractors and suppliers.
15.3 SUB-CONTRACTOR ADMINISTRATION

Subcontractor that employs more than 100 persons shall appoint and deploy a safety manager
including full time safety officer for each and every 50 persons that they employ at the worksite.
After contract award, audits will be arranged quarterly at selected premises by the HSE
manager/internal Auditors to ensure conformity with the approved plan.
All the incidents shall be reported to Contractor manager / project manager. First information
report and detailed investigation report shall be prepared and submitted to Contractor for review
and submission / client.
15.4 SUB-CONTRATOR CONTROL

The Project HSE Manager shall:

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 Ensure that Sub-Contractors are contractually required to comply with and are fully aware of
the project HSE Plan and applicable procedures.
 Ensure that all sub-Contractors provide specific HSE past performance records and outline
HSE plans, lifting plan and methods statements along with risk assessment which shall be
assessed before award and during the life of that particular scope of work,
 Ensure Sub-Contractors(s) are fully briefed on their involvement in the Project's HSE Plan at
the contract kick-off meeting and given all supporting documentation and HSE literature.
Note: Sub-Contractors shall submit their own HSE plan based on the requirements of the Project
HSE Plan within the required number of days of contract award, and immediately submit the
names, resumes, locations and telephone numbers of their Project Manager and HSE
Representative. In addition, they will be advised of any local requirements e.g. traffic rules,
personal protective equipment rules, medical arrangements, permit to work requirements and
accident reporting procedures as part of the tender documents.
 Monitor Sub-Contractors (and others) activities for compliance to the plan and supporting
procedures.
The Project Construction Management shall:
 Action the recommendations of the HSE Manager and Project Construction Manager with
regard to the overall HSE performance of Subcontractor(s).
 Ensure that Sub-contractors participate fully in the range of initiatives, meetings, audits,
reviews and inspections outlined within this plan.
15.5 ROLES AND RESPONSIBILITIES

The Project Team has vital role in ensuring that all sub-contractors received full overview of the
project specifically on the adherence on existing rules and regulations on safety. Table below
item the division of responsibilities of the of subcontractor evaluation.
Department Responsibilities
Corporate Admin/  Notify the Project Team of its intent to use personnel under sub-
contracting in timely manner to enable adherence to this procedure.
Procurement
 Provision of Pre-qualification evaluation of Sub-contractors
Departments
 Arrangement of Contracts and Logistic issues
Project Team/  Coordinates with HSE Officer for the preparation of necessary PPE’s and
Induction Courses, including specific trainings if there are any
Framework
 Manage all subcontractors in keeping with this procedure
manager
 Conducts Performance evaluation of sub-contractors
 Ensure the pre-qualification evaluation of sub-contractors on HSE part.
HSE Manager  Ensure the policies, procedure and documents on subcontractor
management.
HSE Officer  Completes the Safety Induction for sub-contractors
 Ensure that all Sub-contractor personnel has their own minimum required
PPE’s before engaging any site activities

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 Carrying out day-to-day implementation of site HSE rules and other related
policies on sub-contractor management
 Helps the Framework/Project Manager in conducting HSE Performance
Evaluation of Sub-contractors
 Compliance with IMS Policy, Clients Rules/Regulations
Sub-contractors  Participation in HSE Meeting, Emergency Drills, accident/incident
Personnel investigation
 Reports near misses, unsafe acts/conditions observed at site and
cooperates in addressing HSE issues at site
15.6 WORK PLANNING AND CONTROL

 All sub-contractors shall understand their specific scope of work for the Project
 All sub-contractor employees are expected to comply with Project’s HSE Site rules and client
regulations.
 Hazards and risks associated with the tasks as well as those which are inherent at the site will
be properly communicated through HSE Induction and toolbox talks.
 Control measures indicated in risk assessments/JSA shall be fulfilled and complied
 Activities will be bounded by Permit to Work system including provision of the following.
 Qualified and competent workers
 Necessary documentations such as MOS, Drawings, Certificates available for all activities
 Adequate number of PPE and welfare facilities for workers
 Shall comply to Emergency Response Procedures in cases of emergency.
 Observe proper housekeeping and waste management.
 Constant coordination and communication with the Project Team with respect to proper and
safe execution of activities
 All Sub-Contractors shall need to evaluate as per the CFW-QHSE-FMT-063- Rev.0 checklist
and submit to Client for the approval.
16 HSE INCIDENT REPORTING AND INVESTIGATION

The CONTRACTOR will follow incident notification and investigation in accordance with QCS 2014,
part 2.3.8.
The procedure (Appendix M) outlines the processes for responding to incidents when they occur and
ensuring that the necessary reporting is undertaken in a timely manner. Through effective
management of incidents, it is hoped that HSE awareness is increased and that future
reoccurrences of incidents are eliminated.
16.1 EVENTS (NEAR MISS)

The type of occurrences that did not lead to any injuries, property/ asset or environmental
damages or loss of production/process should be treated like any injury or property/environmental
damage and those require to be reported. The information obtained from such reporting can be
extremely useful in identifying and mitigating problems before they result in actual personal or
property damage.
Examples of near miss incidences required to be reported include:

 The falling of a compressed gas cylinder.

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 Overexposures to chemical, biological, or physical agents (not resulting in an immediately

observable manifestation of illness or injury).
 Slipping and falling on a wet surface without injury.
All near miss incidents are also required to be reported to HSE Officer/Site Engineers and
Frameworks/Project Manager. Notification shall also be informed to ASHGHAL within 24 hours
and investigated by the investigation team to prepare an Incident Investigation Report
Contractor openly encourage near miss/event reporting which is vital in creating a climate which
sustains communication and co-operation to rectify unsafe situations or conditions and therefore
preventing the situation or condition eventually causing harm.
16.2 REPORTING OF UNSAFE ACTS, CONDITIONS, OBSERVATIONS AND UNSAFE

OBSERVATIONS
As one of the pro-active approach in HSE, Contractor has adopted a program that benefits in
two ways;
 Encouraging a proactive culture. That is, identifying unsafe behaviors as they occur while
providing immediate verbal feedback at the time during the observation and
 Reinforcement of the safety culture through recognition and encouragement of positive
behaviors and peer or supervisor coaching or correction of negative behaviors
The reporting of unsafe acts, conditions and safe behaviors can be done in two ways using
a. HSE Notification Report
b. HSE Observation Card
The said program will help the overall HSE Performance of the organization since it will show the
trends of observations that is occurring on real time basis and most especially, preventing actual
incidents that can result to injury or property damage.
16.3 DANGEROUS OCCURRENCES

Dangerous occurrences, which arises out of or in connection with work specifically for
construction activities needs to be reported such as;
 The collapse of overturning of, or the failure of any load bearing part of mobile plant and
equipment’s.
 Any unintentional incident in which plant or equipment comes into contact with or
Causes an electrical discharge by coming into near proximity of an overhead electrical line
 Electrical short circuit or overload attended by fire or explosion or has the potential for death.
 Collapse of any scaffoldings, any floor or wall being used as workplace, and any false works.
16.4 INCIDENT REPORTING PROCEDURE

 All incidents, including near misses shall be immediately reported as soon as possible.
 All employees are having the moral responsibility to report all incidents witnessed.

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 Initial Incident Report Form which needs to be accomplished by Direct Supervisor/HSE

personnel upon occurrence of incident. The said form shall be submitted to Project
Manager/Framework Manager/ASHGHAL within 24 hours.
 The contractor shall immediately notify the ASHGHAL H&S representatives over telephone
where it impacts on the operation of the project and electronically (first information report) in
all cases not more than 24 hours. Minor first aid cases will be informed to PWA through
weekly statistical report.
 Incident Investigation final reports to be submitted for all lost time major/reportable incidents
within 7-10 days of the incident. QCS 2014 Section 01 General Part 10: Occupational Health
and Safety. The CONTRACTOR will be providing additional information, investigation, results
etc. in order to close out the respective incident, accident, high potential near miss or
dangerous occurrence.
 Beforehand information such as date and time occurred; location of the incident shall be
indicated in the report form.
 Incident type must be ticked based on the given selection of the form.
 Detailed description of the incident must be properly written on the report.
 Contractor shall investigate all incidents, including near misses beyond immediate causes to
identify the root cause. Written investigation report shall include the root cause of the incident
and a corrective action plan to prevent further occurrence of similar incidents.
16.5 INCIDENT INVESTIGATION PROCEDURE

SELECTION OF INVESTIGATORS
 The investigator as a person or committee of two or more persons must be efficient. The
investigator is usually the person who is directly responsible for the area or the injured person
and has the most interest in solving the problem. Selection of the investigator on investigation
team depends on various factors such as type of incident and its loss potential.
 Investigation of some incidents with high loss potential and nonconformity should be
conducted by an investigation team, but incidents with low loss potential can be conducted by
one investigator, for that, lost time/fatal and major incidents shall be investigated by a suitably
selected team from the company and FM/PM is the investigation Team Leader and will select
the investigation team.
 A near miss or minor incidents must be investigated by HSE Officer.
INITIAL ACTIONS
HSE Officer shall take photographs (If possible) and accurate notes and sketches of the salient
points made at the earliest possible moment.
GATHERING INFORMATION
 The investigator(s) should always look over the scene of the incident and surrounding
environment in order to get a mental picture that will allow him to determine what elements
are involved: i.e. people, equipment, materials and environment.

Rev.08
MIC Construct
 One of the most important aspects of incident investigation is speed. It is important and
even vital, to arrive at the scene of an incident before people have had time to change their
minds, as sometimes happens to cover up by concocted story of the injured colleague, and
to see the scene before anything is moved / altered.
 Getting a statement of facts from witnesses is generally a difficult task and can be expected
to become more and more difficult as time elapses.
 A good basic in investigation requires a look at the tools, equipment and materials that
people were using.
 In order to determine the basic causes of incidents, the investigator should check
procedures, sketches, maps, photos, maintenance records, etc.
 Photos of the incident scenes are very useful. They can reveal much about the incident and
save hours of note-taking and drawing
FACT ANALYSIS
Reaching conclusions and making recommendations need a strict analysis of the facts; the first
target of an investigation is to gather the facts about what caused the incident. The gathering of
facts is an operation to be conducted by the Project Team.
ACTIONS
After reaching to the conclusions and making recommendations, the Investigation Team has to
complete the Incident Report (CFW-QHSE-FMT-033) and identify the following:
 Direct causes.
 ROOTS causes.
 Corrective actions: adequate controls (corrective actions) will minimize or eliminate the
problems.
 Opportunities for corrective actions: adequate investigation will give a chance to identify the
cause and adopt corrective actions for re-occurrence.
 Recommendations for continual improvement
COMMUNICATION OF RESULTS
When the investigation of significant or high risk incidents reveals a significant learning potential
the lessons learned should be communicated with corrective actions within through toolbox talks
and meetings
PARTICIPATION
Workers will be participating in all steps of incident investigation.

INCIDENT ANALYSIS REVIEW
 HSE statistics and analysis are one measure of HSE performance.

 HSE statistics are collected from initial incident reports, investigations and analysis to
indicate frequencies and trends with regard to the kind of injury, cause, occupation, types of
incident, tools, equipment used, etc.
17 HSE PERFORMANCE MONITORING

Rev.08
MIC Construct
17.1 INSPECTIONS
Contractor shall work in accordance with and regularly monitor their HSE performance against
this Contract HSE Plan
Project Team will conduct regular HSE Inspections of its worksites, camps and messing facilities.
The Type of inspections and frequency is depicted on the below table.
TYPE OF INSPECTIONS FREQUENCY
Internal HSE Inspections: To be conducted

17.2
by HSE Officer/Worksite Supervisor and/or on Weekly
continual basis
Formal HSE Inspections: To be conducted

by CLIENT HSE representative to identify
Client requirements
unsafe acts and conditions at various
workplaces.
Management HSE Inspections: To be

conducted by the HSE Officer/Project
Monthly
Manager (or his designate)/ Project HSE
Manager
HSE STATISTICS REPORT

Project Team shall regularly update the copy of Monthly Site HSE Statistics Report and its
corresponding attachment in order to assess and analyze which indicators are lagging and
leading.
Shall tackle the results of all observations, either positive or negative, near misses,
accidents/incidents in order to establish corrective to ensure that recurrence of the same is
avoided or eliminated.
Project Team shall submit monthly HSE performance report to client in their own approved
format (latest revision
KPI which will be set by ASHGHAL for the project shall be also properly monitored, implemented
as well as evaluated.
The objectives and targets for HSE which is being set by the Top Management shall also be
monitored and evaluated every month as part of HSE Performance monitoring for the whole
organization and for this project as well.
17.3 PRO-ACTIVE AND REACTIVE MONITORING

This procedure determines the types of the measurement and monitoring of the relevant
operations and activities associated with the company IMS to track performance.
17.3.1 DEFINITIONS

Rev.08
MIC Construct
Proactive (Active) Monitoring Techniques – Proactive monitoring techniques is carried out

before wrongs occur.
Reactive Monitoring Techniques – Reactive monitoring techniques is carried out after
occurrence of wrongs.
17.3.2 PROCEDURES
Proactive Monitoring Measures by:

 HSE Policy compliance
 Hazard identification, risk assessment and determining controls for each activity.
 Compliance obligations evaluation of compliance
 HSE objectives compliance
 Environmental significant aspects identification impacts and determining controls for each
activity.
 Training program
 Internal and external communication and meetings including complaints, and participation
and consultation.
 Proper documentation document control
 Operational control procedures and implementations
 HSE inspection
 Records control
 Internal audit results
 Management review results
 Resources, Roles and Responsibilities
 Health and Hygiene
Reactive Monitoring Measures by:

 Incidents and near misses records
 Incident investigation
 Non-conformance, and corrective action
 Punishments
All recording of data and results of monitoring and measurement use to facilitate
subsequent corrective action analysis.
17.4 INTERNAL AUDIT
17.4.1 PURPOSE
The aim of this procedure is to ensure that the system as defined in IMS Manual and
Operating Procedures is effectively operating and achieving the levels required by the
Integrated Management System.
IMS document (Appendix O) The purpose of this procedure is to establish harmonized

processes for managing the internal audit and management review functions.
17.4.2 SCOPE
This procedure applies to all sections where activities are controlled by procedures
documented in quality system.

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MIC Construct
17.4.3 RESPONSIBILITIES
Framework Manager
 Ensuring the implementation of these procedure

 Ensuring coherence of all Audits related to Project.
Auditors
 Preparing the checklist.

 Preparing audit schedules
 Conducting audits for Contractors on its Team, suppliers, against the defined audit
criteria;
 Planning and conducting audits, ensuring objectivity and impartiality;
 Reporting its results;
 Maintaining its records.
 Validating the completion and effectiveness of corrective actions due to non-
conformities raised; and
 Maintaining their proficiency and competence.
Auditee
(Framework/Project Manager / All Employees)
 Shall ensure theirs and their teams’ availability & cooperation on all Audits as
planned.
 Taking the required corrective actions
17.4.4 REFERENCES / PROCEDURE REFERENCE
 ISO 9001:2015 / 14001:2015 / 45001:2018 clause 9.2, 9.3

 Non- Conformance and Corrective Action Procedure (Appendix N, document number
CFW-QHSE-PR-004)
17.4.5 TERMS AND DEFINITION
Auditor - Any employee of the company who is authorized by MR (through internal audit
program) and trained for carrying out internal audit in selected areas.
Auditee - The section/Framework/Project Manager or area in-charge where an audit is
carried out.
Major Non-Conformance - Repeated problems (Observation) or non-repairable materials.
A total absence of control or a systematic failure to implement standard requirements.
Any probability that non-conforming materials will be dispatched to the customer.
Minor non-conformance - Isolated or non-systematic failures to implement standard
requirements. There is no probability that non-conforming materials will be dispatched to
the customer. (Note: repetition of minor non-conformances in one area will be upgraded
to Major).

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MIC Construct
Observation - Instances where weaknesses in the system are suspected, but there is no
“Objective Evidence” available to categorize it as a non-conformance.
Opportunity for Improvement - Organization where can improve based on Internal/
External auditor suggestion which shall leads to continual improvement on the
process/product.
Objective Evidence - Facts that can be proven to be true.
17.4.6 PROCEDURE
Audit Planning
 Annual Audit Plan shall be prepared which contains all scheduled audits for the
whole calendar year. Audit Plan to be made by Management Representative.
 The purpose of the Internal Audit Plan is to ensure every aspect of all the
management systems are reviewed periodically.
 Annual Audit Plan is based on the key audit areas, audit findings,
recommendations, process improvement and other requirement.
 Management Representative shall arrange for the planned audits to be carried out
and may institute additional audits, as required.
 Audit Schedule shall be communicated by the respective auditor to its auditee at
least two weeks in advance.
 It shall be designed to be flexible in order to permit changes based on the
information gathered during the audit. The plan shall include but not limited to:
 Audit Scope (Department and Procedure covered)
 Department/Section responsible individuals in charge(auditee)
 Management system to be audited (if applicable)
 Audit Schedule (date and time) of the audit
EXTRAORDINARY AUDITS
When problems have been encountered with the Integrated Management System or
major changes have been made to the System, may schedule extraordinary audits, if
required.
The audits may be to investigate a problem or to ensure that the changes have been
carried out properly and in accordance with the applicable documents. The audits shall
be carried out in the same way as scheduled audits except that the period of notice to the
Head of Departments / Project Manager to be audited is not mandatory.
AUDIT PREPARATION
 The nominated auditor is responsible for the preparation of the “Audit Schedule, co-
ordination, and performance and reporting of the audit to the Framework/Project
Manager.
 Auditor shall contact Framework/Project Manager to be audited prior to the
scheduled date of audit and agree on the precise date, time and scope of the audit
as per the Audit Plan.
 Any changes or modification of schedule and scope from the Audit Schedule must
be communicated to the Auditor 3 days prior to the scheduled audit.

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 Auditor shall prepare the Checklist for Internal Audit before the audit.
AUDIT EXECUTION
 Auditor shall conduct an opening meeting on the day of the audit but before the
audit proper. The following may be discussed during the opening meeting:
 Purpose and scope of the audit
 Confirmation of the audit plan
 Flow of the internal audit
 Clarification of other matters must be settled before the audit takes place
 Auditor shall conduct the audit using Checklist for Internal Audit and record
observations of the respective area on the checklist as appropriate.
 Records of Audit Attendance shall be taken by the Auditor.
 Auditor shall ensure that the nonconformities are explained well to the auditee in
order to obtain his concurrence to the audit findings.
 In cases where the auditee disagree with the findings; the matter shall be referred to
Management Representative who shall have the final decision.
 Any non-compliance found shall be detailed on the Checklist for Internal Audit (and
a Non-Conformance Report shall be raised, detailing the non-conformance.
 Auditor shall complete an Internal Audit Report after the completing the audit within
48 hours from date of audit. A copy of audit report and originals of NCRs shall be
passed on to Framework/Project Manager.
 Auditor shall prepare and issue appropriate Non-Conformance Report to the auditee
within 24 hours from the date of audit.
AUDIT REPORT
 Auditor shall follow code of conduct in the manner of reporting.

 Audit report should be concise but factual and presented in a constructive manner.
 Findings should be within the scope of audit and shows the relationship of the
procedure/standard used.
 Audit report should not show bias
 All significant Observations shall be close out with the use of the of Non-
Conformance Report.
 A copy of this report shall be submitted to the concerned auditee. (Framework/
Project Manager) for further action.
CORRECTIVE ACTION
 Corrective Action shall be taken and the time by which it shall be completed shall be
agreed between the auditee and auditor.
 These required ‘actions’ shall be controlled as per the requirements of the Non-
Conformance and Corrective Action Procedure
 When CAR’s are implemented, auditee and or Framework/Project Manager shall
indicate the same on Non-Conformance Report and original shall be passed on to
Management Representative.
 Auditor shall review the NCR/CA and carry out follow up audit, if necessary. After
satisfactory implementation of NCR/CAR, he shall close-out the NCR and update
NCR/CAR status log to indicate the status on/before 30 calendar days.

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MIC Construct
 All personnel(s) at their respective levels are responsible for verifying the
implementation of agreed corrective actions to ensure that the action is suitable,
effective and that objective evidence is recorded to substantiate conformance.
AUDITORS
 Auditors are selected based on the given schedule by QHSE Department. All
Auditors must be certified and possesses Internal Auditor Certificate from a
reputable company.
17.5 EXTERNAL AUDIT
Contractor is aware that its IMS and HSE performance in this Project may be audited by
external parties, including the following:
 Ashghal
 3rd party certifying body (surveillance audits)
 Other interested parties
Where provided with adequate notice and a clearly defined scope of audit, Contractors will
fully cooperate with external auditors and provide evidence as necessary to satisfy any
relevant audit criteria.
Any non-conformance identified through external audits shall be reviewed by Project Team
prior to implementing corrective action(s). This review, among others, will include an
assessment of the compatibility and cost-effectiveness of the corrective action(s)
17.6 PROJECT HSE TASKS AND KPI’S
Sr. No: Task Details KPI Responsibility
1 Conduct/Initiation of Once a month  General Manager

Management Site Visits and  Operations Manager
Walkthroughs  Framework
Manager/Works Manager
2 Conduct of Internal HSE Once a month  Framework
Meeting with the Project Team Manager/Works Manager
 HSE Officer
3 Joint HSE Site Inspection Once a month  Site Supervisor
 Workers Representative
4 Submission of HSE One HSE  Site Supervisor
Observation Cards Observation  Helpers
Card/month
5 Conduct of Mock Drills Twice in a year  Project Team

(different scenarios)
6 Conduct of Internal HSE Audit Once a year  Project Team

 Management
Representative
7 Conduct PTW Audits Once a month  Site Supervisor

Rev.08
MIC Construct
 Site Engineer
8 Closure of HSE At least 75% of  HSE Officer
Observations/Findings raised HSE  Site Supervisor
Observations in a  Site Engineer
month
17.7 NON-CONFORMANCE AND CORRECTIVE ACTION
This Procedure is established and maintained for implementing corrective action. Any action
taken to eliminate the causes and potential causes of actual non-conformities and define the
company’s corrective action system.
Please refer the appendix N (Contractor IMS document number CFW-QHSE-PR-004) The
purpose of this procedure is to provide a clear process for the handling of non-conformities to
service and the corresponding corrective action, ensuring that the function adds real value and
also complies to prescribed standards.
17.7.1 TERMS AND CONDITION
 Nonconformity – refers to a failure to comply with a requirement (a requirement is any

need or expectation that is stated, implied or obligatory). The following are examples of
nonconformities:
 Failures, malfunctions, deficiencies or deviations in IMS, and other aspects of the

organization
 Non-compliance with Policies, Procedure, Laws and Regulations.
 Non-compliance with Client and Contractual requirements such as Conditions of
Contract, Technical Specifications, Drawings, Method Statements, Inspection and
Test Plans, HSE procedures, regulations and even during client site visits
 Observation – refers to a potential nonconformity i.e. if left uncorrected may lead to

nonconformity.
 Corrective Action – refers to the action required to eliminate the cause of a detected
nonconformity or other undesirable situation.
 Process – refers to a series of interrelated or interacting activities performed to achieve
a desired result. A deviation in this area may result in a nonconforming service.
 Root Cause – the most basic reason, which if eliminated, would prevent recurrence of a
detected nonconformity or occurrence of a potential nonconformity
17.7.2 PROCEDURE
Identifying and reporting Non-Conformity

 Non-Conformities may identify in the following areas such as but not limited to the
following as a result of process failures, internal audits, investigation of complaints and
another source:

Rev.08
MIC Construct
 Any deviations from the management system standards

 Any deviations from Legal Compliances
 Any deviations in waste collection and disposal
 Any deviations in monitoring and measuring equipment
 Any deviations from Emergency Preparedness and Response Procedure
 Any deviations from usage of Personal Protective Equipment (PPE)
 Any deviations from safety practices
 Customer feedback (customer complaints)
 Any deviations from operational procedures
 Auditor reporting an identifying nonconformity shall document the event using Non-
Conformance Report form and forwards to Framework/Project Manager (during internal
audits, they will be auditee)
 Auditor reporting shall record the description of the nonconformity (NC) accurately
along with the samples, procedures reviewed as well as interviews conducted and
clearly states the requirement and reference information to support the NC.
 The Framework/Project Manager shall be responsible for the following:
 Identifying the root cause(s) of non-conformities
 Identifying appropriate corrective actions (including modifying or creating
procedures and work practices with relevance to standards)
 Planning and implementing corrective actions
 Verifying the close-out and effectiveness of corrective actions.
17.7.3 IDENTIFYING ROOT – CAUSES AND IMPLEMENTING CORRECTIVE ACTION
 The type of the nonconformity (or potential nonconformity) shall be marked on the CAR
request with the following types;
 Non-conformity
 Observation
 Opportunity for Improvement
 Non-Conformance Report form shall be submitted to Framework/Project Manager

within two (2) days from the completion of the audit or from the identification of
nonconformity.
 Framework/Project Manager must investigate the nonconformity to determine the root
cause before an appropriate Corrective Action is identified.
 The root cause is determined to prevent reoccurrence of the non-conformity and to
provide a permanent solution to an identified nonconformity.
 Framework/Project Manager shall document all actions taken to resolve the problems
which led to nonconformity.
 Framework/Project Manager has the responsibility to submit the completed Corrective
Action Request form within thirty (30) days from the issued date.
17.7.4 VERIFICATION AND VALIDATION OF ACTION TAKEN

Rev.08
MIC Construct
 Framework/Project Manager, with the involvement of the originator/auditor shall verify

the effectiveness of the corrective actions and close out the raised NCR. Where
appropriate, the product or service will be subject to re-verification to demonstrate
conformance to requirements.
 As deemed required, close out report may be submitted to customer or client for
concurrence.
 Closed Non-Conformance Report form are copied to the originator and other relevant
parties
 Where corrective actions are not implemented in a timely manner, the Auditor can
escalate the matter to the attention of the relevant Senior Management personnel for
their involvement and action.
 Auditor and HSE Officer, at their respective levels, are responsible for verifying the
implementation of agreed corrective actions to ensure that the action is suitable,
effective and that objective evidence is recorded to substantiate conformance.
18 MANAGEMENT REVIEW
18.1 PURPOSE
The procedure covers the management review meetings done annually to ensure continuous
improvement through monitoring the effectiveness and suitability of the quality system in meeting
the organizations and management systems objectives and requirements
18.2 SCOPE
To ensure that management review is done annually based on organizational and standard
requirement.
To ensure that all findings and issues are highlighted to management for information, review and
action, if required
18.3 RESPONSIBILITIES
General Manager
 Ensuring the implementation of these procedure

 Ensuring that all attendees agreed on issues that has been raised during management
review
Management Representative
 Communicates and coordinates with Management for the Management Review meeting
 Prepares a comprehensive Management Review presentation
 Oversee the progress of the Management Review
Framework Manager
 Provides the necessary support raised during the management review

Project Manager
 Provides the necessary support and information which are beneficial for the Management
Review
 Prepare Department Presentation for the Management Review

Rev.08
MIC Construct
18.4 REFERENCES AND PROCEDURE REFERENCES
ISO 9001:2015 / 14001:2015 / 45001:2018 clause 9.3
18.5 TERMS AND DEFINITIONS
Management Review – Annual review of organizational updates related to management systems

and other relevant issues.
18.6 PROCEDURE
18.6.1 PREPARATION FOR REVIEW AND AGENDA
 Top Management conducts an annual Management Review to ensure its continuing

suitability and effectiveness in meeting the requirements of the organizations
management systems, policy and objectives.
 Management Representative shall plan and arrange the Management Review
meetings, preparing management review presentations and summary reports and
the meeting agenda as necessary for the review.
 Management Representative shall prepare the Management Review presentation.
 Management Review meeting must review all the items listed in the agenda and to
report on the effectiveness of the system.
 The agenda shall reflect those issues of all the management system shall consider
as important or appropriate to discuss and review
18.6.2 REVIEW INPUT
The Management Review meeting agenda items shall include but not limited to
information on the following.
 Results of management system audits, review and evaluations of compliance with

legal requirements and with other requirements to which the organization
subscribes
 Customer Feedback
 Process performance and product conformity
 Status of corrective actions, incident investigations
 Follow up actions from previous management reviews
 Changes that could affect the IMS
 Recommendations for improvement for organizations management systems
 Communication(s) and feedback with external interested parties, including
complaints on organizations management system, as applicable
 Environmental performance of the Project, including its significant aspect and
impacts
 The extent to which the objectives and targets have been met
 Changing circumstances, including developments in compliance obligations related
to its environmental aspects and related to OH&S
 Results of participation and consultation (OH&S)
 Vulnerabilities or threat not adequately addressed in the previous risk and
opportunity register.

Rev.08
MIC Construct
18.6.3 REVIEW OUTPUT

The Management Review output shall include but not limited to decisions and actions
related to the following:
 Improvement of the management system in place and its processes

 Improvement of product/services related to customer requirements and other
relevant resource/ resources needed
 Decisions and actions related to possible changes to IMS policy, objectives, targets
and other elements of the IMS, consistent with the commitment to continual
improvement.
 IMS performance and objectives
 Resources and other elements of the integrated management system
18.6.4 MANAGEMENT REVIEW TEAM
 Management Representative shall present the Management Review presentation,

including all the highlight of the organizations management system and other
related issues.
 The review meetings shall be chaired by GM / OM. Ideally all members of the
Senior Management shall be present for actions plans to be made in case of any
issues raised on their respective department.
 It is the responsibility of the Framework/Project Managers to authorize and approve
actions proposed by the Management Representative to improve the effectiveness
of the management system, in line with organization requirement and standards.
18.6.5 CONDUCT OF MEETING
 Review of the meetings minute shall provide a starting point for each review
meeting. The reasons for any actions remaining outstanding shall be investigated
and appropriate action to close them shall be assigned.
 Each action point will be assigned a person responsible and a completion date.
19 CONTINUAL IMPROVEMENT
Continual improvement is part of the HSE policy and objectives of the Project and for contractor.
These can be done by identification of areas where improvement can be achieved, and by
setting of objectives, targets and key performance indicators (KPIs) which enable improvements
to be tracked and verified.
The following processes which captures areas where improvement is required and can be
rectified in the short or long term. These processes include, but are not limited to:
 Hazard reporting
 HSE inspections
 Incident investigations
 Emergency de-brief sessions
 Use of HSE procedures
 Encouragement of near miss reporting.
 HSE Audits

Rev.08
MIC Construct
Other initiatives, which are not related to hazard identification (eg HSE training, consultation and
communication, HSE awards and incentives) also support continual improvement in HSE
management for this project.
Lessons learned, and actions in response to lessons learned, is also a key process for this
project to ensure continual improvement in HSE performance.
20 PLAN REVIEW
This Plan shall be regularly(Yearly) reviewed jointly by Contractor and ASHGHAL which will aim at
verifying the suitability, completeness and effectiveness for the project and to keep abreast in
compliance to legislative, contractual and improvements in maintaining a safe work environment on
the project site.
However, the Plan shall also be reviewed if the following circumstances occurred.
 There is significant change in the project scope.
 There is significant and relevant changes in compliance obligations during the lifetime of this
Plan
 HSE risk profile of the project changes due to any other reason
 Major omission or non-conformance identified by the client or relevant regulatory agencies
 A major incident or emergency event occurred on the project site;
21 APPENDICES
APPENDIX A: HSE POLICY

APPENDIX B: ISO 45001:2018 CERTIFICATE
APPENDIX C: ISO 14001:2015 CERTIFICATE
APPENDIX D: SAFE WORK PRACTICES AND PROCEDURES
APPENDIX E: COMPLIANCE REGISTER
APPENDIX F: HSE ORGANIZATIONAL CHART
APPENDIX G: TRAINING PROCEDURE
APPENDIX H: HSE TRAINING MATRIX
APPENDIX I: HAZARD AND RISK MANAGEMENT PROCEDURE
APPENDIX J: ENVIRONMENTAL MANAGEMENT PROCEDURE
APPENDIX K: RISK REGISTER
APPENDIX L: ENVIRONMENTAL ASPECT and IMPACT REGISTER
APPENDIX M: INCIDENT RESPONSE & REPORTING
APPENDIX N: NON-CONFORMING SERVICE AND CORRECTIVE ACTION PROCEDURE
APPENDIX O: INTERNAL AUDIT & MANAGEMENT REVIEW PROCEDURE
APPENDIX P: HSE MONITORING PROGRAM
APPENDIX Q: HSE ADMINISTRATION PROCEDURE

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MIC Construct
APPENDIX R: RISK & OPPORTUNITIES REGISTER

APPENDIX S: LEGISLATIVE, REGULATORY AND OTHER REQUIREMENTS PROCEDURE
USER GUIDE:
This HSE Plan is divided into different headings highlighted by numerical values. Each main titles/topics
are then subdivided into sub-topics from its main heading. Form/document numbers are always linked to
each main titles/topics.
In compliance to MWRV Procedures this plan follows Contractor (Document Control and Maintenance
Procedure) with respect to number and identification of forms which will be utilized for this Project.

Rev.08

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MIC Construct

MIC Construct – WABAG/Roots –

Contract Name: Catchment Zone Framework

HSE MANAGEMENT PLAN

Contractors Name : MIC Construct – WABAG/Roots – APPLUS VELOSI Consortium

Approved By: David Henderson Framework Manager

Rev. Date Change Description

08 08 Sept 2022 Revision

07 10 March 2021 Approved

06 02 March 2021 For Approval

05 20 Jan 2021 For Approval

04 14 Nov 2020 For Approval

03 27 oct 2020 For Approval

02 07 July 2020 For Approval

01 05 July 2020 For Approval

00 20 January 2020 Initial Issue

Date: 08/09/2022 Page 1 of 61 AA DOM 2018 M 1867 G-HSP-Contractor-

CHAPTER DESCRIPTION PAGE

2 DEFINITION AND ACRONYMS 8

2.1 ZERO ACCIDENT TOLERANCE POLICY 10

4.3 PROJECT HSE OBJECTIVES 11

4.4 MANAGEMENT ACCOUNTABILITY 12

4.5 PROJECT SCOPE OF WORKS 12

5 LEGISLATIONS AND STANDARDS 14

6 LEADERSHIP AND COMMITMENT 14

6.1 DRUG AND ALCOHOL POLICY 15

6.2 PPE POLICY 15

6.3 NON-SMOKING POLICY 16

6.4 SECURITY & EMPLOYEE RESPONSIBILITY 16

7 HSE PROMOTION & EMPLOYEE MOTIVATION 16

7.1 INCENTIVE SCHEME 16

8 HSE MANAGEMENT AND IMPLEMENTATION 18

8.1.1 HSE INDUCTION 18

Date: 08/09/2022 Page 2 of 61 AA DOM 2018 M 1867 G-HSP-Contractor-

8.1.2 TOOLBOX TALK 19

8.1.3 IN-HOUSE TRAINING 19

8.1.4 THIRD PARTY/ COMPETENCY TRAINING 19

8.2 COMMUNICATION, PARTICIPATION AND CONSULTATION 20

8.2.2 VISITOR COMMUNICATION PROCEDURE 21

8.2.3 PARTICIPATION AND CONSULTATION PROCEDURE 22

9 WORKERS WELFARE MANAGEMENT 22

9.1 WELFARE FACILITY 22

9.2 MEDICAL AND FIRST AID 23

9.3 EMPLOYEE MEDICAL SCREENING 24

10.1 FRAMEWORK MANAGER 25

10.2 HSE MANAGER 25

10.3 QA/QC MANAGER 26

10.4 HSE OFFICERS 27

10.5 SITE ENGINEER 27

10.9 FIRST AIDERS 28

11 HAZARD IDENTIFICATION AND RISK MANAGEMENT 29

Date: 08/09/2022 Page 3 of 61 AA DOM 2018 M 1867 G-HSP-Contractor-

11.4 TERMS AND DEFINITION 29

11.5 PROCEDURE FOR HAZARD/ASPECT IDENTIFICATION 30

11.6 RISK ASSESSMENT 31

11.7 METHOD STATEMENT 34

12 ENVIRONMENTAL MANAGEMENT PROCEDURE 35

12.2 GENERAL PROJECT RISK TO THE ENVIRONMENT 35

12.3 IDENTIFYING ENVIRONMENTAL ASPECTS 36

12.4 ASSESSING ENVIRONMENTAL IMPACTS 37

12.5 CONTROL MEASURES FOR ENVIRONMENTAL ASPECTS 37

13.1 CONFINED SPACE EMERGENCY RESCUE PROCEDURES 37

13.2 EVACUATION PROCEDURE 39