MODULE 3

PERSONNEL, DOCUMENT AND INFORMATION SECURITY

 INTRODUCTION

In this module, it has four lessons about personnel, security

education, document and information security. It will help you more understand
the concepts of these types of security.

OBJECTIVES
At the end of this module, the students should have:

1. Explain personnel security.

2. Explain document and information security.
3. Know how to control visitor, vehicle and building access.
4. Illustrate the information cycle.
5. Define and classify sensitive information.
6. Enumerate some information security measures
7. Identify the factors to assess in defining the security problem.
8. Enumerate the major categories of risks
9. Define private security guard.
10.Enumerate the qualifications, functions, and attributes of security
personnel, security guards, security officers, security consultants and
private detectives.
11.Explain the provisions of the Private Security Agency.
 Lesson 1

 Personnel Security

PERSONNEL SECURITY

- It includes all the security measures designed to prevent unsuitable

individuals or persons of doubtful loyalty to the government, from
gaining access to classified matter or to any security facility, and to
prevent appointment or retention as employees of such individuals.

Scope and Purpose:

- It generally embraces security measures as personnel security

investigation, security orientation and indoctrination and security
education as will ensure the prevention of unsuitable individuals or
persons of doubtful loyalty to the government, from gaining access to
classified matter or being appointed employed or retained as employees.

Control of Personnel

- Access to restricted area can be partially controlled by fences, gates and

other physical means, but the individual working in the area is the key to
the bringing out of classified matter to unauthorized personnel. Written
information has the power of speech. Only the individual has knowledge
of this written information can pass it to unauthorized personnel if he
guardedly talks about information.

Objectives of Personnel Security

a) To provide the standards and procedures necessary to insure the

appointment, employment or retention of suitable and loyal individuals
b) To develop the necessary and proper security discipline among the
applicants and employee as well as protect and preserve the security
interest of the organization
c) Inculcate the desirable security attitudes and habits among the applicants
and employees.

Purpose:

1) To identify security measures in proportion to the risk

2) To reduce risk of employing personnel likely to present a security concern
3) To establish that applicants and contractors are who they claim to be
4) To close down opportunities for abuse of the organization’s assets.
Basic Policies in Personnel Security

1) No person is entitled solely by virtue of his grade or position to knowledge

or possession of classified matter. Classified matter shall be entrusted only
to those individuals whose official duties require such knowledge or
possession, and who have been granted the proper clearance
2) All personnel whose duties require access to classified matter shall be
subject to a security investigation to determine eligibility for the required
security clearance.
3) All personnel shall undergo security orientation, indoctrination and security
education.

Control of Personnel in the Physical Facility

Two Types of Personnel Identification

1) Personal recognition- familiarity of the person’s characteristics

2) Artificial recognition- identification cards, passes, passwords etc.

Pass System

1) Single pass system. The badge or pass coded for authorization to enter
specific areas is issued to an employee who keeps it in his possession until
his authorization terminates
2) Pass exchange system. An exchange takes place at the entrance of each
controlled area. Upon leaving the personnel surrenders his badge or passes
and retrieve back his basic identification
3) Multiple pass system. This provides an extra measure of security by
requiring that an exchange takes place at the entrance of each restricted
area.
4) Badge and Pass Control.

Pre-Employment Screening

- Proof of identity and address

- Details of education and employment
- Criminal records check
- Financial check
- Checking of at least two character references

Application Form. Using a standardized application form to be completed by job

applicants requires them to provide all relevant information confirm its
correctness with a signature.

Interviews. The job interview portion of the application also helps in the screening
process it provides an opportunity to discuss the candidate’s suitability for
employment.
Identity Verification

- Four main reasons why individuals use false identities:

 To avoid detection
 For dishonest financial gain
 To avoid financial liability
 To legally obtain genuine documents

Qualification and Employment Checks

- Qualification Check should confirm the following information:

 The establishment attended
 Course dates
 Title of course
 Grades/marks awarded
- Employment check should verify the following information:
 Dates of employment
 Positions held
 Duties
 Salary
 Reason for leaving
 Any employment gaps

Media Searches. It involves evaluation of an individual based on their online

reputation.

Security Training and Awareness. Provide an opportunity for old and new
employees to gain necessary skills to perform their responsibilities within the
organization/s security network.

Lesson 2

 Control of Movement
Visitors Movement Control

- Security should establish proper methods of establishing the authority for

admission of visitors as well as the limitation thereat. It includes the
following:
 Visitor’s logbooks
 Photograph
 Escort
 Visitor entrances
 Time traveled
 Access list

Controlling Employee Access

- Organizations usually use access as physical security measures against

outsiders. Similar considerations should be used to prevent or minimize
the risk of individuals with legitimate access engaging in insider
activities.

Package Movement Control

1) No package shall be authorized to be brought inside the industrial

installation, offices and work area without proper authority. this basic
precept help reduce if not eliminate pilferage, industrial espionage or
sabotage.
2) Outgoing packages carried by personnel should be closely inspected and
those in vehicles should also be checked as many pilfered items are hidden
in the surface of the vehicles leaving the compound.
3) Any personnel/visitor entering the installation with a package should
deposit the same to the security and in return receives a numbered tag,
which he/she will use in claiming his/her package upon departing.

Control of Vehicle in the Installation

1) Privately owned vehicle of personnel/visitor should be registered and are

subject to the identification and admittance procedure
2) Vehicles should be subjected for search at the entrance and exit of the
installation
3) All visitors with vehicle should provide the security as to the complete
details of their duration of stay, person to be visited, and other information
4) Traffic warning signs should be installed in all entrances in order to provide
them with necessary safety precautions while they are inside the
installations
 5) Security personnel must constantly supervise parking areas and make
frequent spots searches of vehicles found there.

PERSONNEL SECURITY INVESTIGATION

An inquiry into the character, reputation, discretion and loyalty of individual in

order to determine a person’s suitability to be given security clearance

TYPES OF PERSONNEL SECURITY INVESTIGATION (PSI)

NATIONAL AGENCY CHECK

This is an investigation of an individual made upon the basis of written information

supplied by him in response to official inquiry, and by reference to appropriate
national agencies.

It is simply a check of the files and record of national agencies.

LOCAL AGENCY CHECK

This type of investigation consist of the first type plus written inquiries sent to
appropriate local government agencies, former employees, references and schools
listed by the person under investigation.

BACKGROUND INVESTIGATION (BI)

This is more comprehensive investigation than NAC and LAC.

It covers a thorough and complete investigation of all or some of the circumstances

or aspects of a person’s life is conducted.

TYPE OF BACKGROUND INVESTIGATION

COMPLETE BACKGROUND INVESTIGATION (CBI)

Consist of the investigation of the background of a person, particularly all the

circumstances of his personal life.

PARTIAL BACKGROUND INVESTIGATION (PBI)

Consist of the investigation of the background of an individual but limited only to

some of the circumstances of his personal life which are deemed pertinent to the
investigation. Normally, the request for the investigation will indicate the specific
personal circumstances to be covered.

This type of BI is also used to further develop questionable information contained

in another investigation report

Factors considered in Background Investigation.

Loyalty – faithful allegiance to the country, government and its duly constituted
authority.

Integrity- uprightness in character, soundness of moral principles, freedom from

moral delinquencies, ore more simply stated-honesty.

Discretion - the ability of tendency to act or decide with prudence; the habit of
wise judgment or simply stated- good judgment

Moral- distinctive identifying qualities which serve as an index to the essential or

intrinsic nature of a person; his outward manifestation, personal traits or moral
habits.

Character- the sum of the traits that serves as an index of the essential intrinsic
nature of a person. It is the aggregate of distinctive mental and moral qualities
that have been impressed by nature, education and habit upon the individual.

Reputation- opinion or estimation in which one is generally held. It is what one

reported to be, whereas character is what a person is.

Lesson 3

 Security Education

Documents and Information Security

Security Education

Objectives
- Guidance for all supervisory indoctrination and executive levels of the
organization
- A mandatory indoctrination on security for all new personnel before their
assignment to their respective jobs
- Development of high-degree of security consciousness among the
selected supervisors and other key personnel in a program that should be
containing and supported by top management
- A down-the-line security programmed at installing consciousness and
dedication through demonstration, lectures, motivations and suggestions
- To let all the employees force know that they all belong to the
organization and that non-awareness and no concern to the security
program is tantamount to disloyalty
- To develop discipline, loyalty and belongingness. These attributes fully
imbued will result to be effective and efficient.

Document and Information Security

Types of Documents

1) Class 1- Vital Document. An irreplaceable record, reproduction of which

does not have the same value as the original
2) Class II- Important Document. A record, reproduction of which will involve
considerable expense and labor or considerable delay
3) Class III- Useful Document. A record, the loss of which may cause
inconvenience but could be readily replaced and may not present an
insurmountable obstacle to the prompt restoration of the business
4) Class IV- non-essential document. A record that may include daily files,
routine in nature, the loss of which will not effect the organizations
operation. This class represents the ulk of the records which can be kept in
ordinary files ready for reference if needed and usually discarded after
some period.

Stages of Information Cycle

1) Creation. Information is discovered and developed.

2) Use.Involves a process wherein people act on the information for the
purpose of making decision based on the information, soliciting effort or
informing others
3) Storage and retrieval.Used information should be put away for future use.
 4) Transfer. This involves transfer of information from active to inactive
storage. Inactive records are usually located in remote areas less accessible
to users.
5) Disposition. The last stage of the cycle of information. During this stage, a
decision can be made to retain the information indefinitely at either an
active or inactive storage center or dispose of it.

Characteristics of Information (Fay, 2006)

 Information is expansive
 Information requires barriers
 Information is costly and important
 Information is coveted
 Information has a limited life
 Information is difficult to protect
 Information is voluminous.

Sensitive Information

- Refers to information that as value and should be protected, including

the following:
 Propriety business and technical information
 Personal data concerning applicants, employees, and former
employees
 Propriety information owned by partners and obtained through an
agreement.

Classification of Sensitive Information

1) Secret. This is an information the unauthorized disclosure of which could

cause serious damage to the organization’s business. Its use and access to it
are strictly milited. Examples include:
 Trade secrets
 Plans to merge, divest, acuire, sell, or organize
 Information that could affect the price of shares
 Information with high political or legal sensitivity
 Information prejudicial to the interests or reputation of the
organization
2) Restricted. This is information of such value or sensitivity that its
unauthorized disclosure could have a substantially detrimental effect on the
organization’s business. Examples include:
 Marketing strategies
 Customer files
 Agreements and contracts
 Contentious or ligitable matters
 3) Private. This is information relating to employees. Examples include:
 Salaries, bonuses, and wages
 Health and medical matters
 Disciplinary actions
 Job performance

Propriety Information

- Information is considered proprietary when it is not readily accessible to

others; it was created by the owner through expenditure of considerable
resources; or owner actively protects the information from disclosure.
This includes formulas, processes, and methods used in production; or it
could be the company’s business and marketing plans, salary structure,
customer lists, contracts, and details of its computer system.

Proprietary information includes intellectual properties that are recognized and

granted varying degrees of protection by governments such as the following:

1) Patents.Grants issued by a national government conferring the right to

exclude others from making, using, or selling the invention within that
country. Patents may be given for new products or processes. Violations of
patent rights are known as infringement or piracy.
2) Trademarks. Words, names, symbols, devices, or combinations thereof used
by manufacturers or merchants to differentiate their goods and distinguish
them from products that are manufactured or sold by others. Counterfeiting
and infringement constitute violations of trademarks rights
3) Copyrights. Protections given by a national government to creators of
original literary, dramatic, musical, and certain other intellectual works.
The owner of a copyright has the exclusive right to reproduce the
copyrighted work, prepare derivative works based on it, distribute copies,
and perform or display it publicly. Copyright violations are also known as
infringement and piracy.
4) Trade secrets. Formulas, patterns, compilations, programs, devices,
methods, techniques, and processes that derive economic value from not
being generally known and not ascertainable except by illegal means. A
trade secret violation in the vocabulary of the law is misappropriation
resultingfrom improperacquisition or disclosure.

Information Security Measures

Security Screening

Restricted areas and Identification

 Technology Security Measures

Lesson 4

 Human Barrier (Security Guard Force)

WHAT IS THE LAW THAT REGULATES THE PRACTICE OF PRIVATE SECURITY
PROFESSION IN THE PHILIPPINES?

- The Republic Act No. 5487. An Act to Regulate the Organization and
Operation of Private Detective, Watchmen or Security Guard Agencies as
amended or also known as “THE PRIVATE SECURITY AGENCY LAW”
- Approved on June 13, 1969

WHAT ARE THE PENAL PROVISIONS FOR VIOLATION OF REPUBLIC ACT NO. 5487
AND ITS IRR (RULE II)

1) Suspension, fine or cancellation of his or its license to operate, conduct,

direct or manage a private detective, watchman or security guard agency
with the forfeiture of bond filed with the Chief PNP.
2) Imprisonment ranging from 10 to 15 years and fine, in the discretion of the
court.
3) Imprisonment of 1 to 4 years for elective or appointive government
employees who may be called upon on account of the functions of their
respective offices in the implementation and enforcement of the provision
of RA No. 5487 and any person related to such government employee by
affinity or consanguinity in third civil degree. (Rule IV. Section 3B)

WHO MAY ORGANIZE AND MAINTAIN PRIVATE SECURITY AGENCY AND

PRIVATEDETECTIVE AGENCY?

- Any Filipino citizen or corporation, association, partnership, one hundred

percent of which is owned and controlled by Filipino citizen.
LIMITATION AND PROHIBITIONS ON A SECURITY AGENCY

- Any Filipino citizen or corporation, association, partnership, one hundred

percent of which is owned and controlled by Filipino citizen.
- No agency operating in other cities and first class municipalities may
employ more than 500 watchmen or security guards.
- No agency operating in municipalities other than first class may employ
more than 200 watchmen or security guards.
- No person, corporation, partnership or association may organize more
than one agency in any one city or municipality.
- No agency shall offer, render or accept services to gambling dens or
other illegal enterprises.
- The extent of the security service being provided by any security agency
shall not go beyond the whole compound or property of the person or
establishment requesting the security service except when they escort
big amount of cash.

LICENSES IN THE SECURITY PROFESSION

 License to Operate (LTO).

 License to Exercise Private Security Profession (LESP).
 Firearm’s License

LICENSE TO OPERATE

- before a Private Security Agency (PSA) can operate;

 it has to secure a License to Operate (LTO) categorized as either
temporary or regular.
 A temporary license is issued by the PNP thru Civil Security Group
Directorate after the applicant /licensee should have complied
with all the requirements while it has less than two hundred
guards.

 A Regular license to operate is issued to the PSA once it is

qualified of having two hundred (200) or more license security
guard in its employ duly posted. Regular license is renewable
every two (2) years

NUMBERS OF SECURITY PERSONNEL TO BE MAINTAINED TO SECURE REGULAR

LICENSE TO OPERATE

 PRIVATE SECURITY AGENCY Minimum of 200 licensed private security

personnel and a maximum of 1,000
  COMPANY GUARD FORCE/PRIVATE DETECTIVE AGENCY Minimum of 30 and
maximum of 1,000.

PRIVATE SECURITY AGENCY WITH TEMPORARY LICENSE TO OPERATE

 For one hundred guards, an initial of at least 30 licensed firearms

FOR WITH REGULAR LICENSE TO OPERATE

 For 200 hundred security guards, at least 70 pieces licensed firearms.

TAKE NOTE!

New applicants for license to operate shall be required to obtain a minimum

capitalization of one million pesos (P1, 000,000.00) with a minimum bank deposit
of five hundred thousand (P500, 000.00) pesos in order to start its business
operation.

All private security agencies must be registered at the Security and Exchange
Commission (SEC)

SECURITY GUARD LICENSE

 before a security guard can practice his profession; he shall possess valid
security license. The use of expired license is not allowed.
 In case of doubt, licenses may be verified at the PNP SOSIA whether valid or
fake.

LICENSE TO EXERCISE SECURITY PROFESSION (LESP)

 It refers to a permit issued by the Chief Philippine National Police or the

duly authorized representative, recognizing a natural person to be qualified
to perform the duties as security or training personnel

FIREARM’S LICENSE
  All firearms of the security agency should be covered with firearms license
issued by the PNP through its Firearms Explosive Division under the Civil
Security Group, renewable every two years. No duplication of two or more
firearms with the same make and serial number shall be covered by one
license

PHILIPPINE NATIONAL POLICE – SUPERVISORY OFFICE FOR SECURITY AND

INVESTIGATION AGENCIES (PNP SOSIA)

 The office under the PNP Civil Security Group which is in charged with the
supervision, direction and control of all security agencies in the Republic.

BASIC REQUIREMENT OF AN OPERATOR OR MANAGER OF SECURITY AGENCY

 Filipino citizen
 Not be less than 25 years of age.
 College graduate and/or a commissioned officer in the inactive service or
retired from the AFP or PNP.
 Has taken a course/seminar on industrial security management and/or must
have adequate training or experience in security business.
 Good moral character
 Having no previous record of conviction of crime or offense involving moral
turpitude
 All applicants for license to operate shall, in addition to the requirements
imposed pursuant to RA 5487 as amended and these rules and regulations,
be required to attend a private security agency/company guard force
operators’ and management seminar/workshop.

SECURITY GUARD

 Is any natural person who offers or renders personal service to watch or

guard residential or business premises or both, government and/or their
premises for hire and compensation.

QUALIFICATION OF A SECURITY GUARD

 Filipino citizen
 High School graduate
 Physically and mentally fit
 At least 18 years of age but not more than 50 years old.
 At least 5”4 in height
 Has undergone pre-licensing course or its equivalent.

QUALIFICATIONS FOR SECURITY OFFICER

  Filipino citizen
 Holder of a baccalaureate degree
 Physically and mentally fit
 Has graduated from a security officer training course or its equivalent.

RESPONSIBILITIES OF A SECURITY OFFICER

 Secure premises and personnel by patrolling property; monitoring
surveillance equipment; inspecting buildings, equipment and access points;
permitting entry
 Obtain help by sounding alarms
 Prevent losses and damage by reporting irregularities, informing violators of
policy and procedures; restraining trespassers
 Control traffic by directing drivers
 Complete reports by recording observations, information, occurrences and
surveillance activities; interviewing witnesses; obtaining signatures
 Maintain environment by monitoring and setting building and equipment
controls

QUALIFICATIONS OF SECURITY CONSULTANT

 Filipino citizen
 Physically and mentally fit
 Holder of Masters degree either in Criminology, Public Administration,
MNSA, Industrial Security Administration or law.
 Must have at least 10 years experience in the operation and management of
security business.

PRIVATE DETECTIVE

 Any person who does detective work for hire, reward, commission, other
than members of the AFP, BJMP, PNP or any other law enforcement
agencies.

QUALIFICATIONS OF A PRIVATE DETECTIVE

 Filipino citizen
 Physically and mentally fit
 Holder of baccalaureate degree, preferably Bachelor of laws or Bachelor
of Science in Criminology.
 Graduate of a criminal investigation course offered by the PNP or NBI or
any police training school, or a detective training in any
authorized/recognized training center.
 Advance ROTC/CMT graduate or its equivalent.

DISQUALIFICATIONS
  Having previous record of any conviction of any crime
 Having previous record of any conviction of any offense involving moral
turpitude
 Having been dishonorably discharged or separated from employment or
service.
 Being a mental incompetent
 Being addicted to the use of narcotic drug or drugs and
 Being a habitual drunkard
 Dummy of a foreigner
 Not suffering from any of the following disqualifications:
 Dishonorably discharged or separated from the AFP
 Mentally incompetent
 Addicted to the use of narcotic drugs
 Habitual drunkard

SECURITY GUARD FORCE

 It is a group of force selected men, trained or grouped into functional unit

for the purpose of protecting operational processes from those disruption
which would impeded efficiency or halt operation at a particular plant,
facility, installation or special activity

TYPES OF SECURITY GUARD FORCE

 SECURITY AGENCY SERVICE

 Any person, association, partnership, firm or private corporation, who
contracts, recruits, trains, furnishes or post any watchmen to do its
functions or solicit individual, business firms or private, public or
government – owned or controlled corporations to engage his/its service or
those of his/its security guards, for hire, commission or compensation.
 security guard belonging to privately licensed agency (contractual basis)

ADVANTAGE OF AGENCY GUARD SERVICE

 Less expensive.
 Use is convenient
 Less administrative and personnel problems
 Agency assumes full responsibility for the scheduling and supervising of all
guard personnel.
 Can easily obtain extra guard if needed.
 Agency easily usually accepts liability of civil suits.

DISADVANTAGE

 Lack of training, low caliber employee

 No loyalty to the company
  Large turnover
 Not familiar with facilities.

 COMPANY GUARD FORCE

 security force maintained and operated by any private
company/corporation utilizing any of its employees to watch secure
and guard its establishment.

ADVANTAGE OF COMPANY GUARD FORCE

 High caliber and receives higher salary

 Provides better services
 Can be trained to handle some of the more complex security duties.
 More familiar with facilities they protect.
 Tend to be more loyal with the company.

DISADVANTAGES OF COMPANY GUARD FORCE

 May be required to join the union

 Cost more
 Problem of ensuring availability of backup personnel.

 GOVERNMENT GUARD FORCES

 A security unit maintained and operated by any government entity
other than military or police, which is established and maintained for
the purpose of securing the office or compound and or extension such
government entity.

EXEMPTIONS FROM BASIC PRE – LICENSING TRAINING (Rule V. Sec. 7)

 Veterans and retired military/police personnel honorably discharge

including graduates of ROTC advance or its equivalent in the PNP are
exempted from the required Basic Licensing Training

REMEMBER!

 Veterans shall be given priority in employment as security guard or

private detective.
 Person convicted of any crime involving moral turpitude shall not be
employed as security guard or private detective
 Private detective, detective agency, security guard, security agency,
must first obtain license from PNP
REMEMBER!

 Employees employed solely for clerical or manual work need not be

licensed.
 The licensed shall be displayed at all times in a conspicuous and suitable
place in the agency office.
 A security guard or security agency is entitled to possess firearm
 Firearm must not be higher than .45 caliber
 Agency is entitled to possess firearm not exceeding 1 firearm for every
security guard in its employ.
 Security guard is entitled to possess not more than one riot gun or shotgun.
 Firearms shall be carried by the security guard only during his/her tour of
duty in proper uniform within the compound of the establishment except
when he escorts big amount of cash or valuables in or out of said compound.
 The chief, PNP shall prescribe the uniform, ornaments, equipment and
paraphernalia to be worn by the security guards.
 Uniforms must be different from the PNP/AFP
 Salary of security guard not lower than the minimum wage prescribe by law.
 The city/municipal mayor has the power as director of the city/municipal
civil defense to deputize private detective and security guards to help
maintain peace and order or prevent or arrest law violators in case of
emergency or in times of disaster or calamity.
 They shall take orders from the chief of police for the duration of the fire,
inundation, earthquakes, riots or other emergency.
CODE OF CONDUCT OF SECURITY PERSONNEL

 He shall carry with him at all times during his tour of duty his license
identification card and duty detail order with an authority to carry firearms.
 He shall not use his license and privileges to the prejudice of the public, the
client or customer and his agency.
 He shall not engage in any unnecessary conversation with anybody except in
the discharge of his work and shall at all times keep himself alert during his
tour of duty.
 He shall not read newspapers, magazines, books, etc., while actually
performing his duties.
 He shall not drink any intoxicating liquor immediately before and during his
tour of duty.
 He shall know the location of the alarm box near his post and sound the
alarm in case of fire or disorder.
 He shall know how to operate any fire extinguishers at his post.
 He shall know the location of the telephone and/or telephone number of
the police precincts as well as the telephone number of the fire stations in
the locality
 He shall immediately notify the police in case of any sign of disorder, strike,
riot or any serious violations of the law.
 He or his group or guards shall not participate or integrate any disorder,
strike, riot or any serious violations of the law.
 He shall assist the police in the preservation and maintenance of peace and
order and in the protection of life, property/having in mind that the nature
of his responsibilities is similar to that of the latter.
 He shall familiarize himself with the Private Security Agency Law (RA5487)
as amended, and the PNP SOSIA implementing rules and regulations.
 When issued a pass he should not lend his pass to anybody.
 He shall always in proper uniform and shall always carry with him his basic
requirements, and equipment such as writing notebook, ball pen, nightstick
(baton) and/or radio. He shall endeavor at all times to merit and be worthy
of the trust and confidence of the agency he represents and the client he
serves.

THE 11 GENERAL ORDERS

1) To take charge of this post and all companies property in view and
protect/preserve the same with utmost diligence.
2) To walk during tour of duty in military manner, keeping always in the alert
and observing everything that takes place within sight or hearing.
3) To report all violations of orders I am instructed to enforce
4) To repeat all calls from post more distant from the guardhouse where I am
station.
 5) To quit my post only when properly relieved.
6) To receive, obey and pass out to the relieving guard all order from company
officers or officials, supervisors post in charge or shift leaders.
7) To talk to no one except in the line of duty
8) To sound or call the alarm in case of fire or disorder
9) To call the superior officer in any case not covered by instructions
10)To salute all company officials, superiors in the agency, ranking public
officials and commission officer of the AFP and officers of the PNP.
11) To be especially watchful at night and during the time of challenging to
challenge all persons on or near my post and to allow no one to pass or
loiter without proper authority

POSSESSION OF FIREARMS

1 FIREARM FOR EVERY 2 SECURITY GUARDS

 Private security agency/private detective agency/company security

force/government security force shall not be allowed to possess firearms in
excess of 500 units.
 Shotgun not higher than 12 gauge.
 Weapons with bores not bigger than cal. 22 to include pistols and revolvers
with bores bigger than cal. 38.

EXEMPTIONS

 In areas where there is an upsurge of lawlessness and criminality as

determined by the Chief, PNP, Regional office or their authorized
representative, they may be allowed to acquire, possess and use high
powered firearms.

LIMITATION IN THE CARRYING OF FIREARMS

 No firearm shall be borne nor be in the possession of any private security

personnel except when in actual performance of duty, in the prescribed
uniform, in the place and time so specified in the duty detail order (DDO).
 Shall be carried only within the compound of the establishment where he is
assigned to guard.
 While escorting big amount of cash or valuable outside of its jurisdiction or
area of operation, private security agency shall issue an appropriate duty
detail order to the security personnel concerned.

DUTY DETAIL ORDER (DDO)

 Is a written order/schedule issued by a superior officer usually the private

security agency/branch manager or operations officer assigning the
performance of private security/detective services duties. DDO for the
purpose of post duties not requiring transport of firearms outside of the
 physical compound or property of a client or client establishment shall be
issued for not more than a 30 days duration.

STOCKING OF AMMUNITION

 Stocks of ammunition in the agency shall not exceed 50 rounds of

ammunition per unit of duly licensed firearms.
 Individual issue to each security guard shall be limited to 25 rounds for
every security guard.

CONFISCATION OF FIREARMS OF SECURITY GUARDS

 When the firearm is about to be used in the commission of a crime.

 When the firearm is actually being used in the commission of a crime.
 When the firearm has just been used in the commission of a crime.
 When the firearm being carried by the security guard is unlicensed or a
firearm is not authorized by law and regulation for his use.
 When the confiscation of the firearm is directed by the order of the court.
 When the firearm is used or carried outside the property, compound or
establishment serviced by the agency w/o proper authority
 When a security guard does not possess any license to exercise his
profession

CLASSIFICATION OF TRAINING DURATION

BASIC SECURITY GUARD COURSE (PRE- 150 HOURS
LICENSING COURSE)
RE-TRAINING COURSE 48 HOURS
SECURITY OFFICER TRAINING COURSE 300 HOURS
BASIC SECURITY SUPERVISORY COURSE 48 HOURS

SURETY BOND
AGENCY WITH PHP 50,000.00
1-199 GUARDS
AGENCY WITH PHP 100,000.00
200-499 GUARDS
AGENCY WITH PHP 150,000.00
500-799 GUARDS
AGENCY WITH PHP 200,000.00
800- 1000 GUARDS
THIS BOND SHALL ANSWER FOR ANY VALID AND LEGAL CLAIMS AGAINST THE
AGENCY FILED BY AGGRIEVED PARTY

 All licences to operate have a validity of 2 years.

 All applications for renewal of license to operate shall be filed at least 60
days before the expiry date of LTO.
  No application shall be approved unless a certification is issued by FED-CSG
to the effect that all licenses of firearms of the agency are
updated/renewed for at least 1 year forthcoming during the validity of the
renewed LTO.
 PSA with 200-1000 guards – regular license to operate good for 2 years.
 New PSA – a temporary license to operate good for 1 year
 PSA with temporary license to operate having posted 100 guards or more but
less 200 guard shall, upon expiration of such license be issued extension
period to operate good for 6 months. However, upon the expiration of such
6 months extension, no additional extension shall be granted unless the PSA
concern shall submit a certification for the posting of at least additional 50
guards thereby making a total of 150 guards or more.
 PSA with extended temporary license, shall upon expiration of such license,
but still fail to comply with the 200 guards requirement, be granted
additional extension of another 6 months period to comply for the issuance
of a regular license to operate. Failure to comply shall serve as a basis for
the issuance of a cease operation order.
 License PSA with less than 100 guards shall not be renewed after 1 year of
operation.
 PSA with cancelled/revoked license shall cease to operate, and with 7 days
after having been duly notified of such cease operation order, shall
immediately deposit all its firearms with PNP Firearms and Explosive
Division PNP-FED.

SECURITY PERSONNEL RANKS, POSITIONS, STAFFING PATTERN AND JOB

DESCRIPTION.

SECURITY MANAGEMENT STAFF

1.1 SECURITY DIRECTOR (SD)

 Agency manager/chief security officer who is responsible for the entire

operation and administration/management of the security agency.

1.2 SECURITY EXECUTIVE DIRECTOR (SED)

 Assistant agency manager/asst. chief security officer who assist the security
director.

1.3 SECURITY STAFF DIRECTOR (SSD)

 Staff director for operation and administration

 THE STAFF DIRECTOR FOR OPERATION – assistant of the security manager for
the efficient operation of the agency.
  THE STAFF DIRECTOR FOR ADMINISTRATION – is the staff assistant of the
agency manager for the effective and efficient administration and
management of the agency.

1.4 SECURITY STAFF DIRECTOR FOR TRAINING

 Staff in charge for training, responsible for the training of the agency’s
security personnel.

2. LINE LEADERSHIP STAFF

2.1 SECURITY SUPERVISOR 3 “DETACHMENT COMMANDER”

 Is the field or area commander of the agency.

2.2 SECURITY SUPERVISOR 2 “CHIEF INSPECTOR”

 Responsible for inspecting the entire area covered by the detachment

2.1 SECURITY SUPERVISOR 1 “ INSPECTOR”

 Responsible for the area assigned by the Chief Inspector or the Detachment
commander.

3. SECURITY GUARD

3.1 SECURITY GUARD 1 “WATCHMAN/GUARD”

 The one actually posted as watchman and or guard.

3.2 SECURITY GUARD 2 “SHIFT IN CHARGE”

 Responsible for the security officers who are scheduled in a certain shift for
a particular period.

3.1. SECURITY GUARD 1 “POST IN CHARGE”

 Responsible for the entire detailed security office within a certain

establishment.

ESSENTIAL QUALITIES OF SECURITY GUARD

ALERTNESS – being watchful in spotting violator, a person, a vehicle or an

incident.

JUDGMENT – sound and good judgment to arrive at wise and timely decisions

CONFIDENCE – faith in oneself and his abilities.

PHYSICAL FITNESS – always in a condition to render effective service even under

the most strenuous conditions;
TACTFULNESS – ability to deal with others successfully without offending

SELF CONTROL – ability to take hold of oneself regardless of a provoking situation.

POWER OF CITY, MUNICIPAL MAYOR IN CASE OF EMERGENCY

 In case of emergency or in times of disaster or calamity when the services of

any security agency/entity and his personnel are needed. The city or
municipal mayor may muster or incorporate the members of the agency or
agencies nearest the area of such disaster or calamity to help in the
maintenance of peace and order, prevention of crime, or apprehension of
violators of laws and ordinance, and in the protection of lives and
properties.
 They shall receive direct orders from the Chief of Police of the city or
municipality for the duration of the emergency, disaster or calamity.

SUPERVISION OF THE PNP

 In case of emergency or in times of disaster or calamities, the Chief, PNP

may deputize any security guard to assist the PNP in the performance of
police duties for the duration of such emergency, disaster or calamity.
Licensed Guards, who are actually assigned to clients with DDO, shall be
deputized by the Chief, PNP and clothed with authority to enforce laws,
rules and regulations within his area of responsibility.