Doc.

Code : PM-RNI-04
Rev. No. : 0
PROCEDURES MANUAL Eff. Date :
Page : 1 of 6
TITLE:
MANAGEMENT REVIEW

COVER, REVISION HISTORY AND APPROVAL PAGE

Revision No. Brief Description of Change Effectivity Date
0 Origination March 11, 2009

Name Signature
Originated
by:

Revised by:

Reviewed by:

Approved by:

Distribution List
General Manager Project Manager Purchasing Officer
Operations Manager Administrative Head Quality Control Head
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TITLE:
MANAGEMENT REVIEW

1.0 PURPOSE

The purpose of this procedure is to establish the activities, the responsibilities and the general
requirements for conducting Management Review of established management system

2.0 SCOPE

This procedure covers the review meetings conducted by Top Management related to the Integrated
Management System performance. The regular agenda for Management Review are prescribed in
section below.

3.0 TERMS AND DEFINITIONS

3.1 Definitions

Management Review: A formal review meeting conducted at least once a year by Top
Management to check that the established management system is effective in meeting customer
and business requirements.

Minutes of Management Review: a quality record containing the documented details of the output
of the Management Review and distributed to all concerned process heads for proper actions as
applicable.

3.2 Abbreviations

3.2.1 IA - Internal Audit

3.2.2 QMR - Quality Management Representative
3.2.3 DC - Document Controller
3.2.4 NCR - Nonconformance Report
3.2.5 CPAR - Corrective and Preventive Action Request
3.2.6 QMS - Quality Management System

4.0 GENERAL

4.1 Preparations and Set-up

Review Agenda: the itinerary of subject matters are:

Agenda/ Subject Assigned Presenter

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1. Review of suitability of Quality Policy General manager and Mancom

2. Internal Audit Results and Findings QMR
3. External Audit Results QMR
4. Customer Satisfaction Survey Project Manager
5. Corporate Objective Status QMR
6. Construction Project Performance Project Manager
7. Batch Plant Performance Batch Plants Manager/ Equipment Manager
8. KPM Performance Review All Process Heads
9. Status of Corrective and Preventive Actions QMR
10. Suppliers Performance Purchasing Officer
11. Follow-up actions on previous Management QMR
Review
12. Recommendations for Improvement All Participants
13. Any changes that may affect the integrated All Participants
management system

The schedule of review of the above minimum agenda may be staggered within a calendar year.

Management Review Team Composition: the regular participants to the conduct of Management Review
are the following officials:

1. General Manager
2. Project Manager
3. Operations Manager
4. Administrative Head
5. Equipment Supervisor
6. Quality Control Head
7. Purchasing Officer
8. Personnel Officer
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5.0 PROCEDURE

Procedure Outline

4.1 Review Notification

4.2 Preparations of Review

Materials

4.3 Conduct of Management NCR /CAPA

Review Control

4.4 Follow-up Actions

Procedure Details

Responsible Activity Interface Document/

Person Person

4.1 Review Notification

QMR 1. Prepare and issue in advance the Notice of Management
Review Meeting to all participants. Confirm their
attendance prior to the holding of meeting.
Note: Management Review is usually conducted after a few
months after the QMS Audit or at least once a year.

4.2 Preparation of Review Materials

Concerned 1. Prepare their respective inputs to the meeting. Ensure QMR
Process Owners that relevant data and information are prepared for
presentation.
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2. The presentation shall be coordinated with the QMR

for the format and sequencing

4.3 Conduct of Management Review

QMR Note: The venue, all review materials, equipment and other
requirements must all be prepared prior to the meeting.

QMR 1. Assign somebody who will take the minutes of Attendance Sheet
meeting. Get the Attendance of the meeting
2. Declare the review meeting open and call the meeting
General Manager to order
3. Discuss the prepared inputs in accordance to sequence All Participants
of presentation
QMR/ Presenters 4. Suggest improvements as necessary
5. Declare the meting close after all agenda items have
been discussed.
All Participants 6. Ensure the improvement and corrective actions are
determined, agreed upon and documented.
General Manager
Note: Copy of minutes of review meeting shall be distributed
to all participants.
QMR
Note: The Management Review minutes is a quality record
and shall be controlled in accordance to Records Control Document Controller
procedures (PM-RNI-02)

4.4 Follow-up Actions

QMR 1. Follow-up the required actions from responsible persons Concerned Process
until satisfactory closeout. Heads
Note: Special meetings may be conducted to ensure the
status of each improvement actions

7.0 Appendices/ Forms

1. Attendance Sheet