Form#: SCM-FR-5-G

Rev.: 1
Date: 10-Sep-21

Name of Supplier: Contact/Position:

Address: Phone No.:
Principal Business:

A. PRODUCT & SERVICES BEING AUDITED FOR (please select from dropdown list below):
SERVICES PRODUCTS

B. CERTIFICATION:
Quality
1 a. Do you have a documented QMS (Quality Management System)? Yes No
b. Is your QMS System certified to ISO 9001 or similar? Yes No
If yes, please provide a copy of most current certificate. If no, please provide the table of contents for your QMS.

Stow
2 Are you STOW Certified? Yes No
If yes, please provide a copy of most current certificate

Environmental
3 a. Do you have a documented EMS (Environmental Management System)? Yes No
b. Is your EMS System Certified to ISO 14001? Yes No
If yes, please provide a copy of most current certificate.
c. Do you have an Environmental Policy? If so, please attach. Yes No
d. Have you identified your significant environmental aspects that may impact the environment?

e. Do you have any waste disposal programs?

Health & Safety

4 a. Do you have a documented Health & Safety Policy? Yes No
If yes, please provide signed policy statement.
b. Is your Health & Safety Management System Certified? Yes No
If yes, please provide a copy of most current certificate. If no, please provide the table of contents of your Health & Safety Manual.
c. Do you regularly communicate Health & Safety matters to all employees? Yes No
If yes, how often? (Daily, Weekly, Fortnightly or Monthly)
d. Do you have a documented Risk Management Process Yes No
If yes, please provide a copy of your Risk Register.
C. CONTROL OF DOCUMENTS:
1 Does your organization have a Manual that describes the interaction of the processes in the Yes No
Management System? Document No. and Rev. Level
2 How are documents reviewed and approved prior to issue (i.e. Drawings, Work Instructions, Quality Manual,
Documents of External Origin, Etc.)?

3 How are documents identified as the most current?

4 How do you ensure that appropriate documents are available at all locations where they are needed?

5 How are obsolete documents removed from points of use? How are they identified as obsolete?

D. HUMAN RESOURCE & INFRASTRUCTURE:

1 No. of Office Staff
2 No. of Operational Employees
3 Approximate size of Office Facilities
4 Approximate size of Warehouse/Service Area

E. COMPETENCE, AWARENESS AND TRAINING:

1 How are training needs identified for all personnel?

2 How is required training provided and how are records of it maintained?

3 Can you provide evidence of employee training (i.e. certificates) records for critical processes such as Non-Destructive
Examination (NDE) Inspections? If yes, please provide a copy of most current certificate. Yes No
4 Is there a Training Plan/ Program in place? Yes No

F. PURCHASING AND SUPPLIER EVALUATION:

1 How are incoming purchase orders reviewed prior to acceptance of the order to ensure that your facility has the capability
to meet the requirements of the order?

2 Is there a procedure for ensuring that the requirements of purchase orders are correctly communicated within your
Organization? If so, how is the information conveyed?

3 Do you have a formal purchasing procedure? If so, can you provide a copy?

4 Do you have a list of approved suppliers? If so, can you provide a copy?

5 How does your organization ensure externally provided processes, products and services conform to specified requirements?

6 How does your organization establish and apply criteria for evaluation, selection, monitoring of performance and re-
evaluation of external providers?
F. PURCHASING AND SUPPLIER EVALUATION:
7 Can you provide documented evidence of evaluation, performance management and re-evaluations of external providers?

8 How does your organization determine the verification, or other activities necessary, to ensure that externally provided
processes, products and services meet desired requirements?

G. CONTROL OF MONITORING AND MEASUREMENT DEVICES:

1 What documented procedures are in place for the control of inspection, measuring and test equipment?

2 How are all inspection, measuring and test equipment that can affect product quality identified, calibrated and adjusted at
prescribed intervals?

a. Is this done internally or externally? If externally, by whom?

b. Who is responsible for equipment recall?
3 What measures are in place to ensure validity of the calibration of inspection, measuring and test equipment?

H. CONTROL OF NON-CONFORMING PRODUCT:

1 How is nonconforming products identified and how is it segregated to prevent unintended use or installation?

2 How are nonconformances documented?

I. CORRECTIVE ACTION AND PREVENTIVE ACTION:

1 What system do you have in place for handling customer complaints?

2 What controls are in place to ensure that corrective action is taken and that it is effective?

J. STOCKHOLDING AND AFTER SALES SERVICES:

1 What is the value of your stock?
2 How often are stock checks carried out?
3 Do you carry spares for the equipment you supply? Yes No
4 Are warranties offered on equipment supplied? Yes No
5 Do you keep records to support your warranty claims? (attach copies) Yes No

K. SPECIAL PROCESSES:
1 What special processes do you have?
2 How are special processes validated and revalidated?

3 Can you show me records of equipment, procedure and personnel validation?

K. SPECIAL PROCESSES (Cont'd):
4 Frequency of validation

L. ETHICS & COMPLIANCE

Upon review of our ANTI-BRIBERY, CORRUPTION & ANTI-MONEY LAUNDERING POLICY (FA-POL-1) provided, please confirm your company's
acceptance and commitment to adhere to these standards and expectations as part of our Supply Chain.

Completed By: Date:

This section to be completed internally

Rate supplier on the following:

1- 2- 3- 4- 5-
Needs
Poor Average Above Average Excellent
Improvement
1 Price Competitiveness 1 2 3 4 5

2 On-time Delivery 1 2 3 4 5

3 Quality Assurance (ISO 19001/QMS) 1 2 3 4 5

4 Quality Control 1 2 3 4 5
(Conformance to requirements, accuracy &
timeliness of paper work)

5 HSSE (ISO 14001 or EMS/OHSAS 18001 or HSMS) 1 2 3 4 5

6 Purchasing Control 1 2 3 4 5
(ease of quote request & updates)

7 Relationship Management 1 2 3 4 5
(Customer Service, Responsiveness,
Vendor Survey Completion)

Assessment Results: 1 - 15 Not Approved - Do not add to ASL

16 - 25 Conditionally Approved - Continue to monitor semi-annually
26 - 35 Approved add to ASL

RECOMMENDATION/ EVALUATION

Date:
Supply Chain - Team Leader