TH1905

SITE INSPECTION CHECKLIST

Instructions:
 Considering the type of event being planned (Week 6: 05 Task Performance), create a site inspection checklist
by filling out the criteria and indicators similar to the table below (in MS Word or any similar app). Provide
additional criteria, if necessary.
 Only the group/committee leader must upload your output in 07 Activity 1 – ARG section in the eLMS.
Venue Name and Address:
Criteria Indicators Yes No Remarks
Example: Is the seating capacity suitable for the expected number of Seating capacity of the venue: 300

attendees? Target attendees: 200
Accommodate the estimated number of 
Size of attendees in the premise without breaching
the maximum occupancy limit?
Event Are there pinch points where overcrowding 
could occur?
Will the guests be able to move freely through 
the venue space without any uncomfortable
hindrances on their movement? 
Does the space feel cozy and comfortable?  
Are there any outdoor seating options? 

Are there sufficient audio and video 

capabilities?
Suitability
can the attendees be safely accommodated 
inside the venue?
Are there enough amenities and activities that 
will appeal to your guests and achieve your
purpose?

 Is the site properly lighted? 

Is the neighborhood noisy?  The place is perfect for the

event. It is a safe and
serene location.
 Is there enough parking spaces? 
 Is there Wi-Fi connection?  The internet connection is
Availability stable
Will there be an on-site support team during the  There are assigned staff in
event? every part of the event.
Are there adequate menu selections for 
everyone in attendance?
Are bathrooms present and easily accessible?  The sign post will be in an
easy visible area and from
time to time it will be
checked, replenished and
cleaned.
Is the facility clean and well lit? 
Are there any fire alarms planned during the 
Facilities event?
Does the interior stimulate with unique décor, or  The interior design is
is it flat and boring? suitable in the event. The
guests can easily become
more comfortable, improve
their mood and evoke
positive feelings through
 the decorations of the
event.
Is any security provided by the venue? 

Do they have adequate tables, chairs, linens, 

silverware, etc.?
Is the budget plan fit for the venue? 

Can you outline all additional fees, including 

Cost those related to service, gratuity, cleaning,
delivery, security, and waste management?
Do you offer a payment plan? 

Is there an option to replace rental fees with a 

food and beverage minimum?
Is there hidden costs, added taxes, or late fees? 

Base your responses in the rubric below:

CRITERIA PERFORMANCE INDICATORS POINTS
Appropriateness Indicators are appropriate to its corresponding criterion and to the type of planned event. 40
Completeness The site inspection checklist is accomplished completely. 40
Teamwork Collaboration among the team members is evident in the output. 20
TOTAL 100

07 Activity 1 - ARG *Property of STI

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