Frank Kajjumba, 36 Years old Tel: +256 774837420, +256 702947047.

Master Degree of Business Administration- Finance Option-(Finalist) Makerere University-Uganda

Bachelor Degree of Business Administration- Accounting option-Makerere University-Uganda.
CPA Level III.

28,Semptember 2022
The Human Resource Manager & Development
Joint Clinical Research Centre (JCRC)
Dear Sir/Madam.
Subject: Application for Position of Finance Officer

In reference to the career opportunities in your organization, and the job description for Finance Officer Role, am
motivated to apply for this position. I am an accountant, with professional qualification ranging from First Degree of
Business Administration-accounting option, CPA final level of Completion, and currently am a waiting for the award of
Master’s Degree of Business Administration- Finance option from Makerere University. I am a computer literate with
hands on experience in Navision, Sage Pastel, and Sun system accounting software, IFMS- Government accounting
system, Microsoft Excel, work and Power point.

I have over 6 years working experience on donor funded programs with NGOs, and Government. I have worked on
PEPFAR programs with Uganda Virus Research Institute (UVRI) attached to Rakai Health Sciences Program
(RHSP) where I worked as Assistant accountant. Currently, am based in Gulu District, working as Financial
Accountant on food and Security Project for the Restoration of Livelihoods in the Northern Region(PRELNOR)
(www.prelnor.molg.go.ug) covering 9 districts of (Gulu, Adjumani, Amuru, Nwoya, Agago, Lamwo, Kitgum, Pader
and Omoro) funded by International fund for Agricultural Development(IFAD) being implemented by the Ministry of
Local Government.

My current responsibilities are majorly proper Financial Management Procedures, as per the Project implementation
and Financial Manual, Budget monitoring and compliance, Reviewing the accuracy, authenticity and eligibility of staff
and other partners’ accountabilities, ensuring the availability of funds to support the implementation of project
activities.
Basing on the job description for this position and my current experience, am confident that if am considered a
successful candidate, I will perfectly deliver on this role.

Yours faithfully

Frank Kajjumba
 Frank Kajjumba, 36 Years old Tel: +256 774837420, +256 702947047.
Master Degree of Business Administration- Finance Option-(Finalist) Makerere University-Uganda
Bachelor Degree of Business Administration- Accounting option-Makerere University-Uganda.
CPA Level III.

Work experience with donor funded Programmes

July 2018-Date 2022: Financial Accountant (Northern Region)

Employer: Ministry of Local Government (MoLG)
Project Name: Project for the Restoration of livelihoods in the Northern Region
Funded by: International Fund for Agricultural Development (IFAD-UN Agency)

Achievements:
I have successfully setup, and maintained a robust financial management system in tandem with donor financing
agreement in the Project operational Areas; I have ensured that Project Financial procedures are critically adhered to
as detailed in the Project Implementation and Financial Manual. At all times, I have maintained sound liquidity
position of project, through preparing accurate and timely quarterly cash flow projections

Through quarterly budget stakeholder engagement, I have successfully provided a technical input in timely budget
preparation, consolidation, and monitoring to ensure smooth flow of project activities, and avoiding budget overruns.

Duties & Responsibilities

 Preparation, consolidation of Project annual work plan and Budget (AWPB) with support from project staff.
 Communication of budget performance to Program staff, District support staff, and other Government Agencies.
 Maintaining an updated Procurement Register through “NOTUS” ( Contracts Monitoring System for donor-IFAD)
 Preparing quarterly cash flow projections to ensure timely disbursement of funds
 Monitoring Project staff, Districts advances to ensure timely submission of accurate, authentic accountabilities
 Preparing and maintaining an updated Project Asset Register
 Reviewing Partners’ statement of expenditures (SoEs) to ensure eligibility to donor financing agreements.
 Raise "Red flag” reports to the Project Manager on non-compliant implementing partners.
 Ensuring Value for Money for Project funds with due attention to economy and efficiency.
 Identifying Financial Management gaps from Program and District Staff, and provide capacity training.
 Ensuring Project Statutory compliance (6% WHT, PAYE, NSSF, and VAT) are deducted and remitted timely.
 Reviewing monthly payroll for both Project Staff, Agricultural Extension facilitators Community based facilitators.
 Working closely with the office of the Auditor General on Project audits, and Audit recommendations
 Monthly Reconciliation of both Holdings (USD) and Operational (UGX) Project accounts
 Post Payment Vouchers in the accounting system (Sage evolution accounting package)
 Responsible for reconciliation, and closure of monthly reports.
 Oversee and supervise the work of Assistant accountant
2016-June 2018: Assistant Accountant

Employer: Uganda Virus Research Institute (UVRI) under Rakai Health Sciences Program

Programs: Determined Resilient Empowered AIDS-free Mentored and Safe women (DREAMS), Voluntary Medical
Male Circumcision (VMMC), Prevention of mother to child transmission (PMTCT), Orphans & Vulnerable Children
(OVC)

Supported by: United States President’s Emergency Plan for AIDS Relief (PEPFAR),

National Institute of Health (NIH)

Johns Hopkins University

Achievements.
I successfully coordinated with, and supported the field staff in timely disbursement of funds for implementation of
project activities. As an Assistant Accountant, I successfully implemented, and adhered to (PEPFAR) Financial
management procedures.
Actively monitored the Budget performance of established Community Based Organizations (CBOs) through Sub-
grants, and ensured that all expenditures were eligible as per the donor agreements, and signed memorandum of
understandings (M.o.U)
Duties and Responsibilities
 Critically review activities participant lists, for attendance, Registration before making Mobile money transfers.
 Supported in the preparation, and monitoring of activity Budgets.
 Preparing, cash forecast, and ensure sufficient funds available for program activities.
 Preparing bulk Mobile Money templates for payments through coordination with field staff.
 Continuously reconcile Beyonic Mobile Money account, and follow up on unpaid transactions.
 Analyse,capture,and accurately allocate expenditures on correct Budget line in Navision accounting software
 Reviewing all funds requests, and transfers to CBOs for implementation of program activities.
 Ensuring that all support documentations are attached on Payment vouchers and stamped paid.
 Archiving, and chronologically file project vouchers in manner that enables easy retrieval.
 Generate monthly fuel consumption reports and ensure fuel log sheets are fully attached
 Preparing monthly 6% WHT, 18% VAT, NSSF,and PAYE Schedules for timely filling to statutory authorities.
 Preparing monthly Staff advances register, and communication to staff on delayed accountabilities.
 Ensuring accurate end of month account reconciliations, and passing appropriate journal entries (JVs)
Education Background

2019 -2022 Master Degree of Business Administration (MBA)-Finance (submitted my Dissertation)

Institution: Makerere University Kampala-Uganda

2008 -2011 Bachelor Degree of Business Administration (BBA) - Accounting & Finance Option
Institution: Makerere University Kampala-Uganda

2006-2007 Uganda Advanced Certificate of Education (U.A.C.E)

Institution: Masaka Secondary School

2002-2005 Uganda Certificate of Education (U.C.E),

Institution: Kabaale Sanje Secondary School

1995-2001 Primary Leaving Examination (P.L.E),

Institution: Hope Primary School

Certificates awarded

 Certificate in IFAD Financial Management from Nairobi-Kenya

 Certificate in Budgetary Management and Expenditure Control from Uganda Management Institute (UMI)

Publication
Integrated Financial Management Information Systems (IFMIS), Financial Probity, and Financial Accountability
among Employees in District Local Government (A case Study of Wakiso District)

On-Job Gained Skills

 Budgetary Management and Expenditure Control skills

 Project activities planning and scheduling skills.
 Materials and Logistic Management skills.
 Project Activities report writing skills
 Corporate communication skills
 Strategic thinking
 Audit skills gained through annual Interface with Office of Auditor general and IFAD supervision mission
 Computer skills with hands on experience in accounting software like Navision, Sage Pastel, Sun system and
IFMS Government software, Microsoft word, Excel and power point presentation
 References

1. Names: Ms. Akello Hellen

Title: Project Administrator
Employer: Ministry of Local Government (MoLG-PRELNOR)
Office Location: 6th Floor Workers House Kampala-Uganda
Telephone: +256 (0) 772643435
Email address: akelohel@yahoo.com

2. Names: Mr. Bismarck Peter Olanya

Title: Environment & Climate Change Specialist
Employer: Ministry of Local Government (MoLG-PRELNOR)
Office location: 2nd Floor Bank of Uganda Building-Gulu Currency Centre
Telephone: +256 (0) 784051102
Email address: peter.olanya@gmail.com

3. Names: Ms.Nankya Joan

Title: Human Resource Manager
Employer: Uganda Virus Research Institute/Rakai Health Sciences Program
Office location: Kalisizo Regional office, old Bukoba Road
Telephone: +256 (0) 778395294
Email address: nankya_joan@yahoo.com

Signature

Frank Kajjumba