Quarter 4 – Week 3: Module 4

Objectives and Structures of

Various Kinds of Reports

Development Team of the Module

Writer: Robin L. Maniago
Editor: Alvin R. Lim
Reviewer: Maria Elizabeth M. Morales

Management Team Zenia G. Mostoles EdD, CESO V, SDS

Leonardo C. Canlas EdD CESE, ASDS
Rowena T. Quiambao CESE, ASDS
Celia R. Lacanlale PhD, CID Chief
Arceli S. Lopez PhD, SGOD Chief
June D. Cunanan EPS- English
Ruby M. Jimenez PhD, EPS-LRMDS

Published by: Department of Education, Schools Division of Pampanga

Office Address: High School Boulevard, Brgy. Lourdes, City of San Fernando, Pampanga
Telephone No: (045) 435-2728
E-mail Address: pampanga@deped.gov.ph

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Introductory Message
For the Facilitator:

Welcome to the English for Academic and Professional Purposes Alternative Delivery Mode
(ADM) Module on Objectives and Structures of Various Kinds of Reports.

This module was collaboratively designed, developed and reviewed by educators from public
institutions to assist you, the teacher or facilitator in helping the learners meet the standards
set by the K to 12 Curriculum while overcoming their personal, social, and economic
constraints in schooling.

This learning resource hopes to engage the learners into guided and independent learning
activities at their own pace and time. Furthermore, this also aims to help learners acquire the
needed 21st century skills while taking into consideration their needs and circumstances.

For the Learner:

Welcome to the English for Academic and Professional Purposes Alternative Delivery Mode
(ADM) Module on Objectives and Structures of Various Kinds of Reports.

A report is a written document that is organized to identify and examine issues, events, or
findings that have happened in a physical sense or from a research. It is important to
distinguish the objectives and structure of reports to know what it best suited for your data.
This module was designed to provide you with fun and meaningful opportunities for guided
and independent learning at your own pace and time. You will be enabled to process the
contents of the learning resource while being an active learner.

What I Need to Know

This module will aid you in guiding and encouraging the learners to distinguish
objectives and structures of various kinds of reports.
Please help the learners in sharing their ideas and knowledge from their
experiences so that there will be collaboration and learning will be easy.

Answers are written at the back of this module. Inculcate to the learners the
value of honesty while answering this module.
For the Learner

In the world we live in today, information can be found with just a click of a
button and at break neck speed. The way we interpret them depends greatly on how
the data is presented to us and how we perceive and understand them.

And because of this, we need to acknowledge that a report presented in class

may be different from a report required in the workplace.

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 At the end of this module, you are expected to:
1. Define a report.
2. Determine the objectives and structures of various kinds of reports.
3. Identify the parts of a formal report.

What I Know

A. Draw a smiley (☺) if the statement characterizes an effective report. Put a cross
mark (x), if not.
1. It is not objective.
2. It is devoid of errors in grammar, mechanics, organization, and facts.
3. It has missing items.
4. It is written in a short and direct manner.
5. It was written entirely for researchers only.
B. Identify the part of a formal report based on the given meaning.
1. It is a condensed version of the report.
2. It contains the introduction, discussion proper (presentation of data),
conclusion and recommendation of the report.
3. It is an alphabetical list of technical terms and their corresponding
meanings.
4. It is an alphabetical list of topics discussed in the report with
corresponding pages.
5. It contains words of thanks to those who have helped in the completion of
the report.

Lesson
Objectives and Structures

4 of Various Kinds of Reports

Reports are written daily by technocrats, businessmen, and other

professionals. The volume of these reports increases as the number of technological
advances rises. Providing valuable information in the form of data collected, analyzed,
and presented well, a report, is an objective and systematic communication about a
specific subject addressed to a specific reader for a specific purpose. This purpose
may be to inform the reader regarding a particular subject, to impart information as a
basis for decision-making, or to persuade the reader to take action.

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 What’s In

Identify if the statement defines a reaction paper, concept paper, position paper, or
narrative report. Do this in your notebook.
1. This is a written document that is organized to identify and examine issues,
events, or findings that have happened in a physical sense or from a research.
2. It is a written discourse which expresses the writer’s reaction to a certain piece
of writing or a response to an event, incident, program, project. Etc.
3. This is a summary of projects or issues that reflect the interests, experiences,
and expertise of the writer or organization.
4. It requires the writer to analyze a text, then develop commentary related to it.
5. It is a composition in which the writer takes a side on a particular controversial
topic and defends his side by presenting supports in the form of facts,
statistics, and other evidence to convince the reader to take his position.

What’s New

Read the information given. Fill the blanks with the information necessary to make a
sensible paragraph. Write your answers on a sheet of paper.
COVID-19:
– A threat
– Cause of massive economic and health issues
– We must observe physical distancing
– Otherwise, it will be too late.
_ A pandemic crisis

COVID-19 is ________ [1] of world. It has posed ________ [2] to everyone. It is a

________ [3] If we want to save our loved ones, ________ [4]. We have to use
methods to prevent the spread of the disease, ________ [5].

1. What have you noticed about the tone of the paragraph?

___________________________________________________________________

2. What reports are you interested in and why?

___________________________________________________________________

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 What is It

Discussion of Activity 1

Unscramble the words/phrases to learn about the STRUCTURE of an effective

REPORT. The first one is done for you. Do this in your notebook.

1. R – (eeadrr-yldenfir) It is adapted to the reader’s needs, interests, and knowledge.

Reader-Friendly

2. E – (rrroe-reef) It is devoid of errors in grammar, mechanics, organization, and facts.

3. P – (mpotpr) It is completed and submitted within allotted time frame.

4. O – (veticjebo) It is not subjective; it has no biases nor prejudices.

5. R – (ltssure-entrideo) It is directed toward the attainment of the desired results.

6. T – (hguoroht) It has no missing items.

7. S – (trsoh nad warstrdgiaorfht) It is written in a short and direct manner.

Qualities of Reports
1. Specific – Objectives must not be too broad.
2. Measureable – Objectives must be quantifiable.
3. Attainable – Objectives must be capable of accomplishment so that the report can
serve its purpose.
4. Realistic – Objectives must deal with real-life situations.
5. Time-bound – Objectives must be attained within the prescribed time limit.

Discussion of Activity 2
Kinds of Reports
● Formal reports – These concentrate on objectivity and organization,
contain deeper detail, and also the writer must write them during a style
that eliminates factors like personal pronouns.
● Informal reports – These are usually short messages with free-flowing,
casual use of language. For example, a report among your peers, or a
report for your small group or team, etc.

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Parts of a Formal Report
Part Meaning
Title It bears the title of the report, the writer’s name, and
the date of the report transmission.
Dedication Page It is an offering of the report to an individual or a
group of individuals.
Acknowledgement Page It contains words of thanks to those who have helped
in the completion of the report.
Abstract It is a condensed version of the report.
Table of contents It is a chronological list of the items contained in the
report with contents corresponding pages.
List of Figures It is a chronological list of tables, charts, maps, and
other graphic aids, with corresponding pages.
Body/Report It contains the introduction, discussion proper
(presentation of data), conclusion and
recommendation of the report.
Appendix It is a supplementary material added at the end of the
report.
Definition of Terms It is an alphabetical list of technical terms and their
corresponding meanings.
References It is an alphabetical list of reference materials (books,
magazines, newspapers, journals, etc.) used in the
report.

What’s More

Independent Activity 1

A. Suggest an action to be taken to change each scenario and make REPORTING

effective. Write your answers on a sheet of paper.

1. The author used technical words that are new to his readers.
2. The content of the report just led to another problem without the results of the
prior problem.
3. The report was done; however, it was five days late.
4. The author submitted the report to his superior without proofreading it.
5. The reader was confused with the report because it only showed the last part
of the research.

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B. Which QUALITY of a report did the author consider?

6. The author made sure that the report can be used to solve a problem that their
company is currently facing.

7. The report was written in an ample time given after the results of the experiment
were interpreted.

8. The report did not dwell more with the people not studying in the school
because they are focused more to the response of their own students.

9. The author involved data that can be measured with the use of statistical tools.

10. The author made sure that the report can be finished and can be of help.

Independent Assessment 1
Complete the crossword puzzle using the clues below. Answer in your notebook.

Down:

2. The report was clear in attaining its goal in the end.

5. The report must be within the time range stipulated.

6. The report should deal with real-life situations.

7. The report should involve variables that can be measured using statistical tools.

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8. The objectives of the report dealt with a specific question intended to be answered.

9. The report was submitted last Friday and it was two days before the deadline.

11. The author corrected the wrong subject-verb agreement in the first paragraph the

moment he saw it.

Across:

1. The report was written in a short manner and the important details are the only

tones written.

3. The reader saw all the essential items needed in the report.

4. The report must be doable within the capacity of the authors.

10. The author see to it that his report is what the readers' need.

12. The researcher set aside her feelings when she delivered her report.

Independent Activity 2

Identify the which part of a formal report do these following examples belong to.

1. Conclusion ………………………………………………………………………… 50
Recommendation ………………………………….……………………………… 51

2. The Effect of Social Network Sites on Adolescents’ Social and Academic

Development: Current Theories and Controversies
By June Ahn, University of Maryland

3. Books

Bautista, M. L. S. & Bolton, K.(2008). Philippine English: Linguistic and Literary. Hong
Kong: Hong Kong University Press, HKU. Retrieved October 8, 2014

Bautista, M. L. S. (2001). Studies of Philippine English: Exploring the Philippine

Component of the International Corpus of English

4. Grateful acknowledgement is extended to the following persons, whose

expertise, kind assistance and encouragement paved way to the completion of the
study:
Dr. Dolores T. Quiambao, Concurrent Dean of College of Education, and thesis
adviser, for her encouragement and valuable advice in this study;

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 Ms. Dynah D. Soriano, for giving the researchers worthwhile learning
experience during consultations, and for doing the statistics.

5. Survey Questionnaire
Name of Respondent (Optional): ____________________________________
Part 1: Awareness
Read the following sentences carefully. Identify if you are aware that the following
sentences are written in Philippine English. Put a check on the box that corresponds
to your answer.

Legend:
4 – Highly aware
3 – Moderately aware
2 – Slightly aware
1 – Not aware at all

Independent Assessment 2

Match the part of a report (Column A) with its example (Column B).
Column A Column B
1. List of Figures A. Fader, D. & McNeil, E. C. Hooked on Books: Program
and Proo]. New York: Berkley, 1968.
Fader, D. The New Hooked on Books. New York:
Berkley, 1976.
Fishbein, M. & Ajzen, I. BeheJ, Attitude, Intention, and
Behavior. Reading, Massachusetts: Addison·Wesley,
1975.
Croff, P. Children's attitude toward reading material and
their critical reading abilities in four content-type
materials. The Journal of Educational Research,
1962,55, 313-
317.
2. Abstract B. 1.1 West Coast Recycling Programme
In order to do its part in reducing rubbish and to
meet the requirements of legislation, West Coast College
began operating a recycling programme one year ago.
Aluminium cans, glass, office and computer paper, and
plastic containers are currently being recycled through the
programme. Recycling bins are located at various sites
around campus, outside buildings, and in department and
administrative offices to facilitate the collection of
materials.

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 The Office of Associated Students (OAS) oversees the
operation of the programme. The programme relies on
promotions, advertisements, and word of mouth to
encourage its use by the campus community.
1.2 Purpose of this study
The OAS had projected higher levels of
participation in the recycling programme than those
achieved to date. Experts say that recycling programmes
generally must operate at least a year before results
become apparent (de Blanc, 2009).
The OAS programme has been in operation one
year, yet gains are disappointing. Therefore, the OAS
authorised this study to determine the campus
community’s awareness and use of the programme.
Recommendations for increasing participation in the
campus recycling programme will be made to the OAS
based on the results of this study.
1.3 Scope of this study
This study investigates:
● potential participants’ attitudes towards recycling in
general
● participants’ awareness of the campus recycling
programme
● participants’ willingness to recycle on campus
● the perceived convenience of the recycling bins.
Only aluminium, glass, paper, and plastic are
considered in this study as they are the only materials
being recycled on campus at this time. The costs involved
in the programme were not considered in this study as we
did not consider them relevant. Steelman, Desmond, and
Johnson (2008) state that a recycling programme
generally does not begin to pay for itself during the first
year. After the first year, the financial benefit is usually
realised in reduced disposal costs (Steelman, Desmond,
and Johnson 2008).

3. Body C. What is the problem? Outline the objective, problem

statement, research questions and hypotheses. What has
been done? Explain your method. What did you discover?
Summarize the key findings and conclusions. What do the
findings mean? Summarize the discussion and
recommendations. What is the problem? Outline the
objective, problem statement, research questions and

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 hypotheses. What has been done? Explain your method.
What did you discover? Summarize the key findings and
conclusions. What do the findings mean? Summarize the
discussion and recommendations. What is the problem?
Outline the objective, problem statement, research
questions and hypotheses. What has been done? Explain
your method. What did you discover? Summarize the key
findings and conclusions. What do the findings mean?
Summarize the discussion and recommendations. What is
the problem? Outline the objective, problem statement,
research questions and hypotheses. What has been done?
Explain your method. What did you discover? Summarize
the key findings and conclusions. What do the findings
mean? Summarize the discussion and recommendations.
What is the problem? Outline the objective, problem
statement, research questions and hypotheses. What has
been done? Explain your method. What did you discover?
Summarize the key findings and conclusions. What do the
findings mean? Summarize the discussion and
recommendations.

Keywords: example keyword, example keyword, example

keyword
4. Title D. Figure 1. Number of Respondents ………………….. 15
Figure 2. Conceptual Framework ……………………. 20
Figure 3. Percentage of Student’s Awareness……… 55
5. References E. PTWI SWOT Analysis
(Management Report)
Prof. Danny Cabulay

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 What I Have Learned

Reflect on what you have learned after taking up this lesson by

completing the chart below in 2-3 sentences only.

What were your

thoughts or ideas I thought…
about Objectives
and Structures of
Various Kinds of
Reports prior to
the discussion of
the lesson?

I learned that…
What new or
additional ideas
did you learn
after taking up
this lesson?

How did you I applied that…

apply the things
you have learned
about Objectives
and Structures of
Various Kinds of
Reports?

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 What I Can Do

Look for a research that is related to your strand, and identify if the PARTS of a
report are present in the manuscript.

Assessment

Choose the best answer by writing the letter corresponding to your answer. Do this
in your notebook.

1. What part of the formal report contains this content? "My sincerest gratitude to all
the people who made this manuscript possible."

A. List of Figures
B. Dedication Page
C. Acknowledgement Page
D. Appendix

2. This part of a formal report contains a version that summarized the content of the
report.
A. Title
B. Body/Report
C. References
D. Abstract

3. If the report was attained on time, what objective of a report was considered by
the author?

A. Attainable
B. Time-bound
C. Specific
D. Realistic

4. The authors tackled only three variables to focus more on what is important. What
objective of a report was considered?

A. Specific
B. Measurable
C. Attainable
D. Realistic

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5. The writer adjusted the report's language based on how the readers understand it.
What did the writer consider?

A. The report should be prompt.

B. The report should be reader-friendly
C. The report should be objective
D. The report should be thorough

Additional Activities

In your own words, write what you have learned by completing the acronym:
R - ___________________________________________________________
E - ___________________________________________________________
P - ___________________________________________________________
O - ___________________________________________________________
R - ___________________________________________________________
T - ___________________________________________________________
S - ___________________________________________________________

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Assessment
1. C
2. D
3. C
4. A
5. B
What's More What’s More (cont.)
What I s It Activity 1 Activity 2
1. Reader-friendly A. (Answers may vary) 1. Table of Contents
2. Error-free B. (Answers may vary) 2. Title
3. Prompt Assessment 1 3. References
4. Objective
1. Short and Straightforward 4. Acknowledgement
5. Results-oriented
2. Results Oriented Page
6. Thorough
7. Short and 3. Thorough 5. Appendix
Straightforward 4. Attainable
5. Time bound
6. Realistic Assessment 2
7. Measurable 1. D
8. Specific 2. C
9. Prompt 3. B
10. Reader friendly 4. E
11. Error free 5. A
12. Objective
What I Know What’s In What’s New
A. 1. Narrative Report COVID 2019 is a
1. :) 2. Reaction Paper threat to the world. It
2. :) 3. Concept Paper caused disturbances.
3. x 4. Reaction Paper It is a health threat to
4. :) 5. Position Paper the whole world. If we
5. x want to save our
B. loved ones, we must
1. Abstract observe social
2. Body distancing. We have
3. Definition of Terms to use methods to
4. Table of Contents prevent the spread of
5. Acknowledgement the disease otherwise
Page it will be too late.
1. Answers may vary
2. Answers may vary
Answer Key
References
Menoy, Jesus Z. “Writing the Report.” Essay. In English for Academic and
Professional Purposes: A Multidisciplinary Approach. Mandaluyong City: Books
Atbp. Publishing Corp., 2016.
Namit, John Reinjoe, Robin Maniago, Charles Jhon Aquino, Renelyn De Guzman,
Janus Darby Glenn Torres, and April Joie Morales. “The Relationship between
the Level of Awareness and the Attitude of Students Towards Philippine
English,” 2014.
https://www.clipartkey.com/mpngs/m/155-1556931_report-writing-png.png

For inquiries or feedback, please write or call:

Department of Education – Schools Division of Pampanga, Learning

Resource Management System

High School Boulevard, Brgy. Lourdes, City of San Fernando

Pampanga, Philippines 1200

Telephone No: (045) 435-2728

Email Address: pampanga@deped.gov.ph

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