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Planning and scheduling are performed interactively. Techniques for Planning and Scheduling
Planning is more difficult to accomplish than scheduling. 1. The Gantt Chart (Bar Chart)
Desired Results of Planning 2. The Critical Path Method (CPM or network analysis
system)
- track the quantity, cost, and timing of work
required to successfully complete the project. - provides interrelationships of activities and
- most common desired result of planning is to scheduling of costs and resources.
finish the project on time - commonly used in the engineering and
construction industry.
Other benefits that can be derived in project planning - requires an extensive description of the
interrelationships of activities.
1. Finish the project on time - Most common used NAS method.
2. Continuous (uninterrupted) flow of work (no delays)
3. Reduced amount of rework (least amount of changes) Using a network schedule to plan:
4. Minimize confusion and misunderstandings - Could break a project down into identifiable
5. Increased knowledge of status of project by everyone tasks and to relate the tasks to each other in
6. Meaningful and timely reports to management a logical sequence in much greater detail
7. You run the project instead of the project running you than a bar chart.
8. Knowledge of scheduled times of key parts of the - identify conflicts in resources before they
project occur.
9. Knowledge of distribution of costs of the project Network analysis system (NAS)
10. Accountability of people, defined
responsibility/authority - NAS is a general title for the technique of defining
11. Clear understanding of who does what, when, and and coordinating work by a graphical diagram
how much - shows work activities and the inter dependencies
of activities.
12. Integration of all work to ensure a quality project for
the owner Terminologies used in NAS:
Activity- task required to complete the project,
requires time, cost, or both time and cost.
Network- A diagram to represent the relationship
of activities to complete the project. "Arrow
diagram" or a "precedence diagram."
Duration (D)-The estimated time required to 4. Compute the schedule to determine start, finish, and
perform an activity. float times
Early Start (ES) -The earliest time an activity can a. Perform a forward pass to determine early starts and
be started. finishes
Early Finish (EF)-The earliest time an activity can b. Perform a backward pass to determine late starts and
be finished. finishes
(EF = ES + D) c. Determine the differences between start and finish
Late Finish (LF) -The latest time an activity can be times to determine float time and critical activities
finished.
Late Start((LS) -The latest time an activity can be 5. Analyze costs and resources for the project
started without delaying the completion date of a. Compute the cost per day for each activity and for the
the project. entire project
(LS = LF – D) b. Compute the labor-hours per day and/or other
Total Float (TF) (Total Slack)-The amount of time resources that are required to complete the project
an activity may be delayed without delaying the
completion date of the project. 6. Communicate the results of the plan and schedule
(TF = LF – EF = LS – ES) a Display time schedule for activities
Free Float (FF) (Free slack) -The amount of time b. Display cost schedule for activities
an activity may be delayed without delaying the c. Display schedule for other resources
early start time of the immediately following
activity. Development of CPM Diagram from WBS
Critical Path-A series of interconnected activities The WBS identifies the tasks and activities that
through the network diagram, with each activity must be performed, but does not provide the
having zero, free and total float time. The critical order in which they must occur.
path determines the minimum time to complete The CPM network diagram is prepared to show
the project. the sequencing and inter-dependencies of the
Dummy Activity-An activity (represented by a activities in the WBS.
dotted line on the arrow network diagram) that The purpose of CPM is to plan the work to guide
indicates that any activity following the dummy the progress of a project and provide a baseline
cannot be started until the activity or activities for project control.
preceding the dummy are completed. The The CPM network diagram, by itself, identifies
dummy does not require any time. the sequencing of activities but does not provide
the scheduled start and finish dates, the
If a well-defined WBS is developed first, the task of
distribution of costs, or the allocation of
developing a CPM diagram is greatly simplified.
resources.
The CPM Diagrams Assigning Realistic Duration
- common mistake that is made by many people is
Arrow Diagram (activity on arrow or AOA) to calculate the time to accomplish an activity
Precedence Diagram (activity on node or AON). assuming a continuous flow of uninterrupted
STEPS IN PLANNING AND SCHEDULING work.
Generally. the duration of an activity can be
1. Develop a work breakdown structure (WBS) that determined by one of three methods;
identifies work items (activities) 1. by analyzing historical records from previously
a. Consider activities that require time completed projects.
b. Consider activities that require cost 2. by referencing commercially available manuals
c. Consider activities that you need to arrange that provide costs and production rates for
d. Consider activities that you want to monitor various types of work.
3. or from the experience and judgement of the
2 Prepare a drawing (network diagram) that shows each person who will be performing the work. It is
activity in the order it must be per formed to complete often desirable to determine the probable
the project duration by several methods so the results
a Consider which activities immediately precede each
activity b. Consider which activities immediately follow 3. The program evaluation and Review technique (PERT)
each activity
c. The interrelationship of activities is a combination of - The PERT method uses an arrow network
how the work must be done (constraints) and how you diagram to show the logical sequence of activities
want the work to be done in a project.
- The circles are called events that represent an
3. Determine the time, cost, and resources required to instant in time.
complete each activity - The circle at the beginning of the activity
a. Review work packages of the WBS represents the start of an activity
b. Obtain input from project team members - the circle at the end of the arrow represents the
finish of the activity.
- The major difference between the PERT method Early Cost Estimates
and CPM is the estimation of duration.
- For the sponsoring organization, early cost
Three durations: estimates are often a basis for business unit
decisions
�= optimistic time - An early estimate is also important to the project
- shortest possible time in which the activity team because it helps formulate execution
could possibly be completed, assuming that strategies and provides a basis to plan
everything goes well. engineering and construction.
� = pessimistic time
- longest time the activity could ever require, Classification of Early Estimates
assuming that everything goes poorly. Early estimate-an estimate that has been prepared after
� = most likely time the business unit study but prior to completion of
detailed design.
- the time the activity could be accomplished if
it could be repeated many times under Examples:
exactly the same conditions. Cost estimate classifications by:
Expected Time (te)
Association for Advancement of Cost Engineering
- Overall average project duration (AACE)
� + �� + �
�� =
�
σ (standard deviation).
- The measure of the spread of the distribution
Variance (�)
- Determines probability of the project completing International and by the Construction Industry
earlier or later than expected. Institute (CII)
- Square of the standard equation
�
�−�
�
�=� =
�
The expected time of an event (�� )
- for the final event in a project has all the critical
path activities in the chain that lead up to the
final event in the project. ESTIMATING WORK PROCESS
Standard deviation of expected time (σTE) Primary factors in preparing estimates.
- The measure of uncertainty of the final event in a 1. Standardization of the cost estimate preparation
PERT diagram is the standard deviation process
2. Alignment of objectives between the customer
and team
3. Selection of estimate methodology
commensurate with the desired level of accuracy
Deviation (�) I
4. Collection of project data and confirmation of
- probabilities of certainty.
historical cost information
5. Organizing the estimate into the desired format
6. Documentation and communication of estimate
basis, accuracy, etc.
7. Review and checking of estimate
8. Feed-back from project implementation
The point is, it depends on the customer. In many Six Sigma (6σ) - 1980’s
cases the customer would prefer that an end-item be → started at Motorola and popularized by General
delivered on time at lower cost with a few defects Electric.
than delivered late at a higher cost with no defects. → provides a more structured approach to quality
than TQM
Good Enough Quality
→ where preset priorities on performance “six sigma” - refers to the fact that in a normal
requirements, time, and cost preclude satisfying all of distribution, 99.99966 percent of the population falls
the requirements and force the project team to meet within -6σ or +6σ of the mean, where “σ” (sigma) is
only those that are the most important. the standard deviation
→ customer is the judge of what is “good enough”
and to be able to make that judgment must be kept If the quality of a process is controlled to the Six Sigma
constantly updated as to project problems, costs, standard, there would be less than 3.4 parts per million
and schedules. scrap or defects in the process—near perfection!
Quality Assurance
- reduces the risks related to features or performance of
deliverable, and provides confidence that end-item
requirements will be met
Project Quality Control overarches Quality planning and - relies heavily on HR, usually involves considerable
Quality Assurance. training of project team members
This is to emphasize quality control’s role in ensuring
that quality assurance is performed according to the 1. Activities done in a specific project to ensure
quality plan. that requirements are being met. This includes
Project quality assurance helps guarantee compliance demonstrating that the project is being
executed according to the quality plan
with project requirements, while systematic project
2. Activities that contribute to the continuous
closeout and continuous improvement help future improvement of current and future projects, and
projects by providing lessons learned from completed to the project management maturity of the
projects. organization
Quality assurance should provide confidence that
Quality Planning everything necessary is being done to ensure the
→ provide the confidence that all steps necessary to appropriate quality of project deliverables
ensure quality have been thought through
Two Aspects: Project Closeout and Continuous Improvement
establishing organization-wide project quality - Project organizations should strive to continually
management procedures and policies improve their technical operations and managerial
establishing a quality plan and including it in the processes
project plan for each project - review takes place upon completion of the project,
although, ideally, also upon completion of each phase
ISO 9001 STANDARD of the project
→ specifies the requirements for such a quality - to understand what happened, to learn lessons that
can be applied to other projects and avoid repeating
management system
Mistakes
An organization should:
- process is essential for continuous improvement,
the design and development stages
although unfortunately it is often neglected because
the necessary review, verification, and validation
people lose interest as the project winds down
appropriate to each design and development stage
- result is that organizations repeat mistakes, “reinvent
the responsibilities and authorities for design and
the wheel” and do not benefit as much as they could
development
from their experiences
Quality Control Cost of ownership
→ the ongoing process of monitoring and appraising Safety and product liability
work, and taking corrective action so that planned-for Reliability
quality outcomes are achieved Availability
→ subset of scope verification Ability to be constructed or manufactured
→ conformance to specifications set by the contractor Shelf life
→ includes inspections to verify that deliverables are Operability
meeting specifications Maintainability
Patentability
Scope Verification Ergonomics
→ the acceptability of project deliverables or end-items
by the customer Audits
→ includes verifying the general acceptability of those → to verify that management processes comply with
specifications and standards prescribed processes, procedures, and specifications
→ verify that technical processes such as welding
Waiver adhere to prescribed procedures, and to determine the
→ applies to an unplanned condition that is discovered status of a project whenever a thorough examination of
only after the item has been produced certain critical aspects of the work is required
→ authorizes a temporary nonconformity → verifying that the work is being performed as
required
Deviation
→ also a temporary departure from specification, but Classification of Characteristics
might affect more items and extend for a longer period → can be specified or described in terms of numerical
of time specifications, which often include tolerances of
acceptability
Modification
→ any change to a design or manufacturing process Pareto Principle - states that, in general, the large
specification that is considered permanent majority of problems in any situation are caused by a
relatively small number of sources
Techniques for Quality Assurance During System
Development Characteristics are typically classified into:
Configuration Management Critical - reserved for characteristics where a non
Design Reviews conformance would pose safety risks or lead to
Audits system failure. subjected to 100 percent inspection
Classification of Characteristics Major - non conformance would cause the loss of
Failure Mode and Effect Analysis a major function of the deliverable
Modeling and Prototyping Minor - non conformance would lead to small
Testing of Models and Prototypes impairment of function or to problems with
manufacturability or serviceability
Configuration Management Incidental - minimal effect or relate to relatively
→ any project aimed at delivering a technical product unimportant requirements
should include provision to keep up with and control all
this information Failure Mode and Effect Analysis
→ represents policies and procedures for monitoring → system can potentially fail as the result of a variety of
and tracking design information and changes, and conditions in its design production, or operation
ensuring that everyone involved with the project and, FMECA (failure mode, effect, and critically analysis)
later on, the operation of the end-item has the most → technique to determine in what ways a technical
current information possible system might fail, and what effects the identified
failures would have on the system’s performance and
Configuration Identification safety, and on the environment
→ inherent part of systems design that involves
defining the structure of the system, its subsystems,
and components.
Configuration Control
→ orderly scheme to manage and keep track of all
changes
Modeling and Prototyping
Design Reviews (formal and informal) → models to ensure the quality of their products,
→ provide confirmation of the data used during the including computer simulation models, mathematical
design process, design assumptions, and design models, three-dimensional scale models, and full-scale
calculations prototypes, each to gain a better impression of how the
→ ensure that the users’ requirements and inherent final product, system, or subsystem will look and
assumptions have been correctly identified, and that perform
the proposed design is able to meet those requirements
in an appropriate way Testing of Models and Prototypes
→ systematically reduce the risk that the final product
These aspects include: will not be satisfactory
Omissions or errors in the design
Compliance to regulations, codes, specifications, For products that are to be manufactured in quantities, the
and standards design should be verified by means of a qualification test.
Basic Tools of Quality Control
1982 - Kaoru Ishikawa “seven basic tools” or
“magnificent seven of quality control”
Check Sheet
Flowchart
Run Chart and Control Chart
Scatter Diagram
Pareto’s Law (Vilfredo Pareto)
Histogram
Cause-and-Effect Diagram
Check Sheet
→ a sheet created especially for collecting data about a
problem from observations
→ sheet are uniquely designed by the team
investigating the problem
Flowchart
→ shows the steps in a procedure and their
relationships
Scatter Diagram
→ used for tracking and control of repetitive events
→ tool for analyzing relationships between two
variables for determining how closely the two variables
are related
Pareto’s Law
→ dubbed the “80/20 rule”
→ 20 percent of the people own 80 percent of the
wealth
Histogram
→ frequency distribution showing how often each
different value in a set of data occurs
→ most commonly used graph to show frequency
distributions
Cause-and-effect Diagram
→ fishbone or Ishikawa diagram
→ a scheme for arranging the causes for a specified
effect in a logical way.