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CITY ADMINISTRATION
URBAN INSTITUTIONAL & INFRASTRUCTURE DEVELOPMENT PROGRAM (UIIDPI)

MONITORING, EVALUATION & REPORTING SYSTEM FOR UIIDP FOR ULG LEVEL: TRIAL VERSION: MAY 2019

TABLE OF CONTENTS

SHEET NO CONTENTS
1 MUNICIPAL REVENUES
2 INFRASTRUCTURE INDICATORS
3 OPERATIONS & MAINTENANCE (O & M)
4 CIPs, UTILIZATION RATES & MATCHING FUNDS
5 CAPACITY BUILDING PLANS (CBPs)
6 ENVIRONMENTAL AND SOCIAL MANAGEMENT SYSTEM & RESETTLEMENT SYSTEM (ESMS & RS)
7 PROCUREMENT STATUS
8 PROCUREMENT COMPLAINTS
9 GRIEVANCES
10 FRAUD & CORRUPTION
11 STAFFING OF ULG FOCAL PERSONS TEAM
12 JOB CREATION: TEMPORARY JOBS CREATED UNDER UIIDP SUPPORTED - INFRASTRUCTURE WORKS
13 JOB CREATION: PEOPLE EMPLOYED IN FIRMS PROVIDED WITH SERVICED LAND & MSE SHEDS UNDER UIIDP
14 URBAN RESILIENCE: ULGs THAT HAVE ESTABLISHED EMERGENCY RESPONSE UNIT, PREPARED RISK MAPS AND PREPARED EMERGENCY RESPONSE PLANS
15 GENDER MAINSTREAMING
16 URBAN PLANNING: STRUCTURE PLANS
17 LAND MANAGEMENT - LAND RELEASED FOR DIFFERENT USES AND HAVE ACCESS TO BASIC INFRASTRUCTURE FACILITIES I.E. ROAD, WATER, ELECTRICITY AT A RADIUS OF 250 METRES
26. Monthly Engineering Standard Report
BR MARKOS ITY AMINISTRATION

Ministry of Urban Development and Construction

Urban Institutaional and Infrastructure Development Program
IDA Credit Number 6196-ET, IDA SUF Credit 6197-ET
Project Progress Reporting Format
Date of Report-01/01/2012
Physical and Financial Progress report Format
S/N Project Name Unit Contact Amount Contract Start
Contracto date
r Name (mm/dd/yyyy)

A UIIDP Projects Measurement

1 Cobble Stone Earth Work

University cobble road to Cattle mareket Km Phy
1.1 cobble road ETB Fin
Km Phy
1.2 Admas ademas cobble end to Tefe tera ETB Fin
Km Phy
Comercial bank of ethiopia Abma branch to
1.3 Teshome getahune residence ETB Fin

Endemata school upper end to University Km Phy

1.4 cobble road ETB Fin
Km Phy
1.5 Around teffe tera ETB Fin
Km Phy
1.6 Teshome gtahune to Wuseta river ETB Fin
Ha Phy
1.7 Kese shop to Mohamed house ETB Fin

Sub Total

2 MS Shade
No Phy
2.1 Micro shade kebele 10/BIRET
ETB Fin
 No Phy
2.2 Micro shade kebele 10/FOOD
ETB Fin
Sub Total

3 Drainage
M Phy
Endemata school upper end to Wuseta
3.1 river(admas admas) ETB Fin
Ato teshome getahun residence to Wuseta M Phy
3.2 river ETB Fin

Cattele mareket road to Admase adema to Km Phy

3.3 teffe tera ETB Fin

4 steerit light work

HA Phy
4.1 abema bolo to fm ETB Fin
HA Phy
4.2 from adebaye to yeraba dene ETB Fin
HA Phy
4.3 steerit light pole ETB Fin

5 Toilets
Blocks Phy
5.1 public toilete kebele 01 ETB Fin
Blocks Phy
5.2 public toilete kebele 02 ETB Fin
Blocks Phy
5.3 public toilete kebele 05 ETB Fin

Sub Total
B Non UIIDP Projects

1 New Drainage Construction Projects

m Phy
1.1 endegem to endegem mirit ETB Fin
Aspalt construction
2
From technich coledge to Bahirdar aspalt m Phy
2.1 aspalt with drainage ETB Fin
Sub Total

Other Project
 Other Project
no Phy
Gravel Bus stop kebele 10 ETB Fin
Maintainance
1 Gravel Road Maintainance
M Phy
1.1 from stadiom to dinich tera cobbel road
ETB Fin

1.2 Aspalt road maintenance

From national hotel to tele office to No Phy

1.3 t/adebabaye to kidane mihirate ETB Fin

2
Drainage Maintenance
M Phy
from commercial bank to teshome residence
2.1 ETB Fin
from police camp condeminiom drainage to M Phy
bizu mill
2.2 ETB Fin
D/M derek koshasha masewgja(solid west) No Phy
2.3 kebele 05 ETB Fin
No Phy
D/M cinima maintenance kebele 02
2.4 ETB Fin
No Phy
public liberary maintenance kebele 05
2.5 ETB Fin

Consultancy service
3
asphalte design and supervision No Phy
consaltances from poly technique colledge
3.1 to B/dar aspalt ETB Fin
enviromental impact assessement for
asphalte road consultation from technique No Phy
3.2 coledge to B/dar aspalt ETB Fin
MINISTRATION

Contract Annual Physical Physical and Physical and Physical and Physical and Time
Completion and Financial Financial Financial Financial Financial Elapsed in
date Plan achievement achievement Achievement Achievement %
(mm/dd/yyyy this month todate in % to date in % to date
) from annual from the
Plan Contract

490.00
4,500,658.00
440.00
4,351,114.00
794.00
4,950,000.00
425.00
2,167,847.10
410.00
5,067,062.60
786.00
4,913,000.00
250.00
3,000,000.00

1
1,222,861.50
 1
1,222,861.50

425.00
2,167,847.10
586.00
2,300,000.00
570.00
2,254,008.88

2,500.00
7,700,000.00
600.00
15,000,000.00
100.00
1,900,000.00

1.00
1,075,552.30
1.00
1,075,552.30
1.00
1,075,552.30

330.00
2,000,000.00

1,800.00
33,298,557.00
 3.00
3,499,100.00

757.00

1,700,000.00

2,600.00
7,495,001.00

600.00
941,804.00

400.00
340,001.00
1.00
700,000.00

1.00

900,000.00

1.00
100,000.00
 Comments/
Contractual
Problems faced
 Name of UIIDP:
For the Month of _____________ / Year of_________
Prepared By:
Checked By:

Plan contract values

S/N Project Name Unit Physical Financial/birr Physical Financial/birr

1 Cobblestone paved Road
km
2 Gravel Road km
3 Drainage Structures km

4 culvert/slab crossing and pipe

work No
5 Median Asphalt road fence
work km
6 Spory field( measured the
circumference) km
7
Sanitary/Public toilet No
8
MSE Shade No

9 open Masonry Drainage

maintainance No

Prepared By: -
Checked By:-
_ / Year of_________ summary

Achievement Performance

Physical Financial/birr Physical/% Financial/% Remark

4. INFRASTRUCTURE INDICATORS EFY 2011 (2018/19) TO EFY 2015 (2022/23)

4.1. INFRASTRUCTURE INDICATORS EFY 2011 (2018/19)

Urban cobblestone roads built or Urban gravel roads built or

rehabilitated under UIIDP rehabilitated under UIIDP

Percent Percent
Achieve- Achieve-
Planned Actual ment Planned Actual ment
S/N Name of Project Kilometers Kilometers % KilometersKilometers %
1 #DIV/0! #DIV/0!
2 #DIV/0! #DIV/0!
3 etc #DIV/0! #DIV/0!
Total for ULG #DIV/0! #DIV/0!
in Birr

Serviced land for industry, MSE Drains built or rehabilitated Public parks and greenery built or
sheds and housing under UIIDP under UIIDP rehabilitated under UIIDP.

Percent Percent Percent

Achieve- Achieve- Achieve-
Planned Actual ment Planned Actual ment Planned Actual ment
Hectares Hectares % KilometersKilometers % Hectares Hectares %
#DIV/0! #DIV/0! #DIV/0!
#DIV/0! #DIV/0! #DIV/0!
#DIV/0! #DIV/0! #DIV/0!
#DIV/0! #DIV/0! #DIV/0!
 CIP FOR EFY 2011 (2019/20)

Landfills Abattoirs Markets MSE Shades

Percent Percent Percent

Achieve- Achieve- Achieve-
Planned Actual ment Planned Actual ment Planned Actual ment Planned
Number Number % Number Number % Number Number % Number
#DIV/0! #DIV/0! #DIV/0!
#DIV/0! #DIV/0! #DIV/0!
#DIV/0! #DIV/0! #DIV/0!
#DIV/0! #DIV/0! #DIV/0!
2011 (2019/20)

MSE Shades Streetlighting Toilets W

Percent Percent Percent Planned

Achieve- Achieve- Achieve- Water
Actual ment Planned Actual ment Planned Actual ment Meters
Number % km km % Number Number % Number
#DIV/0! #DIV/0! #DIV/0!
#DIV/0! #DIV/0! #DIV/0!
#DIV/0! #DIV/0! #DIV/0!
#DIV/0! #DIV/0! #DIV/0!
 Water Supply Solid Waste

Planned
Collectio
n
Percent Percent Vehicles
Achievem Achievem (skipload Actual
Actual Planned Actual ent. ent. ers, Collectio Planned Actual
Water Standpipe Standpipe Water Standpipe trailers n Transfer Transfer Planned
Meters s s Meters s carts etc) Vehicles stations stations Skips
Number Number Number % % Number Number Number Number Number
#DIV/0! #DIV/0!
#DIV/0! #DIV/0!
#DIV/0! #DIV/0!
#DIV/0! #DIV/0!
Solid Waste

Percent Percent
Achievem Achievem
ent. ent. Percent
Actual Collectio Transfer Achievem
Skips n vehicles stations ent. Skips
Number % % %
#DIV/0! #DIV/0! #DIV/0!
#DIV/0! #DIV/0! #DIV/0!
#DIV/0! #DIV/0! #DIV/0!
#DIV/0! #DIV/0! #DIV/0!
24. QUALITY OF INFRASTRUCTURE: VALUE FOR MONEY AUDIT
24.1. Quality of Infrastructure: Proportion of recommendations of previous VfM Audit addressed

S/N ULG 2nd APA (EFY 2011 VFM AUDIT)

Number of VfM
Number of VfM Recommendations
Recommendations addressed for EFY
for EFY 2010 2010
ous VfM Audit addressed

11 VFM AUDIT) 3rd APA (EFY 2012 VFM AUDIT)

Percentage of VfM Number of VfM Percentage of VfM
Recommendations Number of VfM Recommendations Recommendations
addressed for EFY Recommendations addressed for EFY addressed for EFY
2010 for EFY 2011 2011 2011
#DIV/0! #DIV/0!
 4th APA (EFY 2013 VFM AUDIT)
Number of VfM Percentage of VfM
Number of VfM Recommendations Recommendations
Recommendations addressed for EFY addressed for EFY
for EFY 2012 2012 2012
#DIV/0!