DebreMarkos CITY ADMINISTRATION

URBAN INSTITUTIONAL & INFRASTRUCTURE

DEVELOPMENT PROGRAM (UIIDP)

PROGRESS REPORT FOR UIIDP FOR EFY 2014

E.C FOR PERIOD ENDED 19/09/2014

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Executive Summary
During the reporting period out of 70 planned new and rolled contract 6 contracts are under
implementation 54 contracts are completed.

The major Issues and challenges faced by the program, city during the reporting period are:-

. Lake of construction materials such as cement , cobble and costs above agreement
 Delay in clearance of project sites from third party properties.
 ,
 Luck of integration with LEPC, ethio telecom and City water service in infrastructure constriction
The remedial measures taken by the city and cities to address the challenges were as follows:-

 preparation projects by talking preventive measures of creating awareness and delivery of

preparation projects
 Discussing the issues of rights way of issues with concerned individual and government officials.
 Provide training for all thematic areas in order to fill gaps observed at ULG levels.

 Conducting various meeting and writing letter for different concerned bodies
Discussing the issues with city and the region solve of lake of cement.

Depending on the above summery report we recommend the following issues

 Technical support by regional and federal mobile team has to be given frequently

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1. Introduction and Background

The UIIDP, as with previous urban development programs led by the Ministry (the Urban Local
Government Development Program, ULGDP I and ULGDP II), has been designed and is being
implemented to support the achievement of some of the ECSPGs and some of the targets under the GTP2
and the upcoming GTP3. The UIIDP builds on the same design components of ULGDP II, while
deepening the institutional performance targets to be achieved by ULGs and strengthening the focus on
job creation / local economic development, urban resilience and gender.

The summary of the plans and achievements are as follows:

Urban cobblestone roads built or rehabilitated under CIP: Planned 6.11 km; Achievement
Actual: km; 5.5 Achievement 90.2 percent

o Urban gravel roads built or rehabilitated under CIP: Planned: 3.5 km; Achievement
Actual 3.62 km; Achievement 103 percent.
Trafic,light.at univercity and.new.aspalt junction,green park A/A aspalt junction : Planned 2
number; Achievement Actual: 2 numbers Achievement 100ss percent.
o Drains built or rehabilitated under CIP: Planned EFY 2014 EFY 11.681 km; Achievement
Actual 10.276 km; Achievement 87 percent.
o Public parks and greenery built or rehabilitated under CIP : Planned 1.4 hectares;
Achievement Actual: 1.4 hectares; Achievement 100 percent.

Road median fance planned 1.3 k.m, Achievement Actual 1.7 Achievement 133 percent.
o Earthen road: Planned 1k.m; Achievement Actual 1k.m; Achievement 100 percent.
o Asphalt construction road: Planned 1.8 k.m Achievement Actual: 1.6 k.m Achievement 88
percent.
o consultancy: Planned 2 Number; Achievement Actual: 2 Number; Achievement 100 percent.
o Kebele 02 Green park to photosport shop : Planned EFY 2014: 0.6km; Achievement Actual: 0.64 km;
Achievement 100 percent.
o Gravel road construction: Planned 0.8 km; Achievement Actual: 0.8 km; Achievement 100
percent.
o Cobble stone maintenance: Planned 0.7 km; Achievement Actual: 0.7 km; Achievement 100
percent.

◦Gravel road maintenance 3.9 k.m Achievement Actual 3.9 km Achievement 100 percent .

o ● Drianeg maintenance Planned: 1.6 k.m Achievement Actual:1.6 k.m Achievement 100
percent.
 Hand dug well development ,spring development and 2m3 rectangular masonry
reservoir (6)and trying and Dif construction (1)for hidasie health center
planned ;number 6;achievement actual ;number 0 ;percent 0% .
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 o Bridge approach road construction Planned: 0.5 k.m Achievement Actual:0.5 k.m Achievement 100
percent.

 Kera slaughter collection trucks planned EFY 2014: 1 Number; Achievement Actual:
-- Number; Achievement ---percent.
o Street light Transformer planned 4 Number; Achievement Actua4: Number; Achievement 100
percent.
Street light pole production planned EFY 2014 80 Number; Achievement Actual80 Number;
Achievement 100 percent.

Kera through new asphalt road to Mosque and Kidanmehiert to old median fiancé planed
k.m2.96 ,actual 2.96 achievement percent 100

Hnddugwell development,spring development2mcuiped rectangular masonory(6) planed no 6,

actual 6 percent 100.

2: CIP Utilization: CIP Expenditures to date for the city for EFY 2014 are as follows: Planned ETB
234,275,963.23 Cumulative Actual Expenditure 51,452,651.96 ETB 0Utilization Rate 22 % .

2.1: Operation & Maintenance Budget & Expenditures for the city
The total planned O&M and utilization for EFY 2014 for the city is ETB 22451731.42 while actual
achievement 20625152.66 ETB or 92 percent.
.

2.1. Intermediate Results Area 3. Summary of Temporary Jobs Creation

2.1.1. Temporary Jobs Planned in CIPs and achieved to date

In EFY 2014 the city planned to create temporary jobs for 3,025 persons of which 1569 or 51 percent
are female. Out of which, the total number persons employed over 30 years old are 2,983 or 91
percent and the number for under 30 years old are 2,496 or 76.07 percent .
3: People Employed in firms that were provided with serviced land and/or MSE sheds under
CIP

In EFY 2014 city planned that firms will employ 736 persons of which 386 or 52.4 percentag female.
Out of which, the total number persons employed over 30 years old are 198 or 27 percent and the
number for under 30 years old are 538 or 73 percent.

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 2.2. CIPs and Utilization Rates

Matching Funds: The total budgeted IDA performance grant for the city is ETB 86,617244.53 The total
budgeted ULG contribution is ETB 23,819,205.26 or 31 percent. The total budgeted regional contribution is
ETB 23,050,843.80. or 30 percent. The actual amounts deposited in the UIIDP bank accounts by the city is
ETB 23,819,206 or 100 percent and Region: ETB 23,050,843.80 AND IDA 86617,244.53 or 100 percent .

or 100 percent.

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 2.3. Revenue Performance: Municipal and State Revenues

2.3.1. Municipal Revenues ( excluding land lease)

The planned municipal revenue of the year is ETB 72,711,461 and actual amount of municipal revenues
(excluding land lease 62,892,141.66 and 86.4 percent.

2.3.2. Municipal Revenues (including land lease)

The planned municipal revenue of the year is ETB 150,877,500 and actual amount of municipal revenues
is 110,591,064.29 or 73.2% percent.

2.3.3. State Revenues

The total planned state revenues for the year is ETB 421,702,955 and the cumulative actual achievement
ETB 228,039,725.14 or 54 % percent.
The total planned revenues for the year is ETB 572,580,455 and the cumulative actual achievement of is
338,630,789.43 or 59 % percent.
.

2.4. Procurement Management

2.4.1. Overall status of procurement for all city

Total Projects: Out of the planned 70 contracts 60 contracts or 86 percent have been signed. The
number of contracts not yet advertised are 0 or 0 % . To date, out of the signed contracts 60 or 86 percent
are under implementation and 11 or 18 are completed.

Rolled Over Projects: Out of the planned 3 contracts 3 contracts or 100 percent have been signed. The
number of contracts not yet advertised are 0 or 0 percent. To date, out of the signed contracts 1or 100
percent are under implementation and 1 or 100 % are completed.

New Projects: Out of the planned 67 contracts 67 contracts or 100 percent have been signed. The
number of contracts not yet advertised is 0 or 0 %. To date, out of the signed contracts 67 or 100 percent
are under implementation and 62or 93 % are completed.

Out of the planned 67 cotrats 5 contracts or7.4 percent have been processed .

2.5. Environmental & Social Management

2.5.1. Environmental and social management performance for the year

With regard to environmental and social management, for the city has so far screened 60 projects or 100
percent as per the ESMSG. Out of these 1 projects or 2 percent were categorized as Schedule 1; 44
projects or 73 percent as Schedule 2 and 15 Projects or 25 percent as Schedule 3. The number submitted
to REPA were 59 or 98 percent and 59 were accepted/approved by REPA. Of the 1 projects categorized
as Schedule 1 only 0 EIAs have been completed 0 percent and 0-are still pending 44-percent. Of the -----
projects categorized as Schedule 2, only 44 -projects have had partial EIAs (Environmental Review
Report and EMP) completed and 0 are therefore still pending.

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6 projects were screened as per the RSG with 6 or 100 percent requiring no further action. RAPs have
been done for 6 projects which means RAPs for 6 projects or 0 % percent are still pending.

2.5.2. Issues/Problems faced in environmental and social screening

 Plan issue especially from kebele 05gasaye getahun residence to Enatenshe

Andualem residence
From homa park back to bahardar asphlt dinage

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2.6. Land Management
The number of parcels planned to be updated in the land inventory during EFY 2014 for the city is
1517and the actual number 0 or 0 percent. The cumulative actual number of parcels in the land inventory
including the current year are 20,055 The detailed status by city is shown in Annex 25. MS Excel Sheet

2.7. Local Economic Development

2.7.1. . Public Private Dialogue

The city has held public private dialogue/open meetings at least twice a year with city mayor and wide
range of private sector representatives. The city achieved 50% women participation in these meetings.

2.7.2. Micro Small Enterprises (MSEs)

No. of MSEs supported through open business plan competitions, against annual target for EFY 2014 is 3
and the actual achievement is 3 or 100 percent. The number of MSE One Stop Centres (OSC) supported
to be fully functional against annual target for EFY 2014 is 6 and the actual achievement is 6 . The
number of graduated MSEs provided with support from the Medium Manufacturing Enterprises
Development Unit in the CA against annual target for EFY 2014 is 2 and the actual 2 achievement is
100 percent .

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2.8. Planning & Budgeting
The city’s total capital budget for EFY 2014.was ETB 169,972, 418 and actual expenditure up to the
end of the reporting period was ETB 24,025,421.90
Or 14 percent which is below the target of 75 percent for the reporting period. The city’s recurrent
budget for EFY 2014 was ETB 318829,747 and actual expenditure up to the end of the reporting period
was ETB 325,795,702.94 or 102 percent which is above the target of 75 percent for the reporting period.

The city’s total budget (capital + recurrent) for EFY 2014 was ETB 488,802,165 and actual expenditure
up to the end of the reporting period was ETB 349,821,124,84 or 72percent which is aboves the
percentage target of 75 % percent for the reporting period.

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3. Summary of capacity building activities undertaken by the ULG

3.1. Capacity Building activities of SULGs

The total capacity building budget for city for EFY 2014 is 6,670,000.00 ETB and cumulative
expenditures is ETB 6,669,826.86 or 100 percent.
The number of capacity building activities in the capacity building plan/budget for the city for EFY
2014is 67and the cities completed 59 or 88 percent of the activities up to these end of the report

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4. Challenges faced in UIIDP implementation
1 .The program is vast to implement .

2 ,Lake of human power .

3 . Integration problem with other steak holders

4 .Commitment problem of implementers

5 .Luck of cobble stone

6 .Cost vibration of construction materials

7 . Poor quality of infrastructure

8.Right of way issue

9 . Luck of integration with LEPC, ethio telecom and City water service in
infrastructure constriction

5 .Overall Conclusions and Recommendations

The UIIDP consists of the provision of performance-based grants to ULGs for eligible infrastructure
investments and support to achieve Program results at the ULG level concerning body should be attend
with especial attention and solve problems when it happens.

.
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