To: Nancy Myers

From: David Whitehall

Date: October 3, 2022
Subject: APLED 121-Chapter 3 – In Class Discussion
Achieving Clarity
Limit Paragraph Length

Achieving clarity:
“We need this information as soon as possible.”
1.
“John Matthews and the rest of the council board need the data report ASAP.”

“The machinery will replace a flawed piece of equipment in our department.”

2.
“The crane will help to replace the broken rotary arm in the axel department.”

“Failure to purchase this will have a negative impact.”

3.
“If we do not purchase new ball joints for the conveyor belt productivity will be negatively impacted.”

“Weather problems in the area resulted in damage to the computer systems.”

4.
“Hurricane Ian has caused extensive damage to the main server rooms in the basement.”

“The most recent occurrences were caused by insufficient personnel.”

5.
“As a result of the ongoing staffing shortage we were unable to meet the monthly quota.”

Limiting paragraph length:

“As you know, we use electronics to process freight and documentation. We are in the process of having

terminals placed in the export departments of some of our major customers around the country so they

may keep track of all their shipments within our system. I would like to propose a similar tracking system

for your company. We could handle all of your export traffic from your locations around the country and

monitor these exports with a terminal located in your home office. This could have many advantages for

you. You could generate an export invoice in your export department, which could be transmitted via the

computer to our office. You could trace your shipments more readily. This would allow you to determine

rating fees more accurately. Finally, your accounting department would benefit. All in all, your export

operations would achieve greater

efficiency.”
“In order to achieve greater efficiency, our company, ACME, freights shipments electronically. Currently, we

are in the process of having new terminals placed in the export departments of our more important

customers in order to allow them to track shipments within our system. There are numerous benefits to

installing this new tracking system.”