Scribd Logo
Upload

Welcome to Scribd!

  • Procure2Pay Screenshots

    Uploaded by

    Emphorasoft gmail
    6 views23 pages
    The document outlines the procure to pay process between a buyer and supplier using a procurement system. It involves 8 key steps: 1) buyer creates a purchase order, 2) supplier accepts the order, 3) buyer views order status, 4) supplier confirms goods issued, 5) buyer signs the goods receipt note, 6) supplier generates an invoice, 7) buyer pays the invoice, 8) supplier approves the payment. Screenshots are provided for the login, dashboards, and generating PDFs of purchase orders, goods receipt notes and invoices from the system's history.

    Original Description:

    Original Title

    Procure2Pay_Screenshots

    Copyright

    © © All Rights Reserved

    Available Formats

    PDF, TXT or read online from Scribd

    Did you find this document useful?

    Is this content inappropriate?

    Report this Document
    The document outlines the procure to pay process between a buyer and supplier using a procurement system. It involves 8 key steps: 1) buyer creates a purchase order, 2) supplier accepts the order, 3) buyer views order status, 4) supplier confirms goods issued, 5) buyer signs the goods receipt note, 6) supplier generates an invoice, 7) buyer pays the invoice, 8) supplier approves the payment. Screenshots are provided for the login, dashboards, and generating PDFs of purchase orders, goods receipt notes and invoices from the system's history.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Flag for inappropriate content
    6 views23 pages

    Procure2Pay Screenshots

    Uploaded by

    Emphorasoft gmail
    The document outlines the procure to pay process between a buyer and supplier using a procurement system. It involves 8 key steps: 1) buyer creates a purchase order, 2) supplier accepts the order, 3) buyer views order status, 4) supplier confirms goods issued, 5) buyer signs the goods receipt note, 6) supplier generates an invoice, 7) buyer pays the invoice, 8) supplier approves the payment. Screenshots are provided for the login, dashboards, and generating PDFs of purchase orders, goods receipt notes and invoices from the system's history.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Flag for inappropriate content
    of 23

    Screen Shots for Procure2Pay

    Login Screen:

    Buyer Dashboard:
    Supplier Dashboard:-

    Procure2Pay Process for Purchase Order creation to Payment approval

    BUYER 1.1 - PO Creation


    SUPPLIER 1.2 - Accept NEW PO
    BUYER 1.3 - PO 'ACCEPTED' status VIEW
    SUPPLIER 1.4 - Confirm Goods Issued
    BUYER 1.5 - SIGN GRN
    SUPPLIER 1.6 - Generate the invoice
    BUYER 1.7 - Pay the Amount
    SUPPLIER 1.8 – Approves the payment
    1.1 PO Creation

    Buyer Home -> Order Now screen ->


    select the following
    BO, Supplier type, Address type, Supplier, Order type
    -> Search.

    ->Select items from “Item Name” drop down. Fill the quantity and delivery date.
    ->Click on “Add to cart” button then items added to cart.
    ->If required enter delivery instructions and remarks. This fields are optional not mandatory.
    ->click on “Place Order” button then Order placed successfully from check out screen of buyer
    portal.
    ->Order placed successfully and record displayed at “New PO widget” of Supplier and “Pending
    Po” widget Of Buyer.

    1.2 - Accept NEW PO

    SupplierHome -> NEW PO -> view PO ID button -> see PO details.


    Click on “Accept” button.
    1.3 –View the PO status at Pending PO’s widget.

    Buyer->Pending POs -> PO ID row -> status shown as 'ACCEPTED' -> View button.
    1.4 - Confirm Goods Issued.

    Supplier Home -> Pending Goods Issue (Widget) ->click on “View”-> see PO details.
    ->Click on buttons 'PICK' or 'PACK' or ' DELIVER'.
    ->Then GRN moved to “Sign GRN widget” of buyer and “Pending GRN sign widget” of
    Supplier.
    1.5 –Accept GRN in Buyer Side

    Buyer Home -> Sign GRN (Widget)->click on “view”


    ->Click on “Accept All/Reject All” button
    (Or)
    Click on “Accept | Reject (for each line item)”.
    ->If Buyer Accept GRN then record goes to “Signed GRN Copy widget” of supplier as well as
    Record deleted from “Pending GRN sign widget” of Supplier”.

    ->Otherwise Buyer click on “reject” button GRN cancelled.


    ->Click on “Accept ALL” button then GRN’s accepted successfully.
    ->Click on “Sign GRN” button.
    ->Click on “Process GRN”Button. GRNprocessed successfully and record moved to “Signed
    GRN Copy widget” of Supplier.

    1.6 - Generate the invoice

    ->Supplier home->Signed GRN copy -> view details -> click on 'Generate Invoice' button.
    1.7 –Buyer payment Process

    ->Buyer pay the amount to the supplier for purchasing goods from supplier.
    ->Buyer HOME -> Payments(widget) ->Enter payment amounts (multiple)
    ->Click on 'Click to Pay' Button. Then Payment send to Supplier for Approval.
    1.8 – Supplier Approves the Payment

    SUPPLIER Home -> payments widget -> payment details.


    ->Click the ‘approve’ then Payment approved successfully from supplier side.
    Payment Status shown as approved at buyer side.

    Sample Screen Shots for PDF and History:-

    1. PO

    go to PO History
    Click Actions button
    Click the “GENERATE PDF” button for PO PDF

    2. GRN
    Go to Grn History
    Click the “GENERATE PDF” button for GRN PDF

    3. Invoice

    go to Invoice History
    Click the “GENERATE PDF” button for Invoice PDF
    Sample E-Invoice XML File For Outbound:-
    Sample E-Invoice XML File For Inbound:-

    You might also like