Construction

Management
AR. ARJEE LOUIE DC. JIMENEZ, uap, rmp
2.0 PRE-CONSTRUCTION
PLANNING
AR. ARJEE LOUIE DC. JIMENEZ, uap, rmp
2.1. Project Organization

AR. ARJEE LOUIE DC. JIMENEZ, uap, rmp

Organization
Organization is a group of individuals who are cooperating
willingly and effectively for a common goal.

It is nothing more than the mechanism by which

administration directs, coordinate and controls its
business.

AR. ARJEE LOUIE DC. JIMENEZ, uap, rmp

The Structural Organization
Formal arrangements that are established to coordinate
all activities in order to implement a given strategy.
Anatomy of a firm through its focus on mechanisms and
processes that link both vertically and horizontally the
various parts of an oranization.

AR. ARJEE LOUIE DC. JIMENEZ, uap, rmp

The Structural Elements of an
Organization
1. Men
2. Materials
3. Machine
4. Methods
5. Money

AR. ARJEE LOUIE DC. JIMENEZ, uap, rmp

The Major Elements of an
Organizational Structures
1. Distribution of functions
2. Vertical and horizontal authority of relationships
3. Communication and decision processes
4. Policies

AR. ARJEE LOUIE DC. JIMENEZ, uap, rmp

Principles of Good Organization
1. Principle of Objective
2. Analysis
3. Simplicity
4. Functionalism
5. Departmentalization
6. Centralization of Authority and Responsibility
7. Limited Span of Control
AR. ARJEE LOUIE DC. JIMENEZ, uap, rmp
 PROJECT
MANAGEMENT

PROJECT PROJECT PROJECT POST

PRECONSTRUCTION CONSTRUCTION CONSTRUCTION
PHASE PHASE PHASE

1. REVIEW OF PROJECT SCOPE WITH THE OWNER AND

DESIGN TEAM
2. REVIEW OF THE PROGRAM FOR THE PROJECT WITH
THE OWNER AND CONSULTANT
3. CONCEPTUAL DEVELOPMENT, AND 80% OF BID
BUDGETS
4. RISK ANALYSIS AND MANAGEMENT
5. IDENTIFICATION AND PROCUREMENT OF LONG LEAD
ITEMS
6. VALUE ENGINEERING
7. PRE QUALIFICATIONS OF SUBCONTRACTORS
8. PROJECT QC/QA PROGRAMS
9. DEVELOPMENT OF SITE LOGISTICS

AR. ARJEE LOUIE DC. JIMENEZ, uap, rmp

 PROJECT
MANAGEMENT

PROJECT PROJECT PROJECT POST

PRECONSTRUCTION CONSTRUCTION CONSTRUCTION
PHASE PHASE PHASE

10. IDENTIFICATION OF PROJECT PHASING AND EARLY

DELIVERABLES
11. IDENTIFICATION OF ALL FILINGS AND PERMITS
12. FIRE SAFETY PLAN DURING CONSTRUCTION
13. REVIEW OF EXISTING CONDITIONS AT THE SITE
14. REVIEW OF AS BUILT DRAWINGS
15. EVALUATION OF CONSTRUCTABILITY AND MEANS AND
METHODS
16. ASSIST THE OWNER WITH COORDINATION OF THEIR WORK
17. ASSIST WITH THE DEVELOPMENT OF THE INSURANCE
PROGRAM OF THE PROJECT
18. DEVELOPMENT OF PERIODIC REPORTS AND DOCUMENTATION
PROCESSES
19. CASH FLOW MANAGEMENT
AR. ARJEE LOUIE DC. JIMENEZ, uap, rmp
 PROJECT
MANAGEMENT

PROJECT PROJECT PROJECT POST

PRECONSTRUCTION CONSTRUCTION CONSTRUCTION
PHASE PHASE PHASE

20. REQUISITION PROCESS

21. SHOP DRAWING PROCESSES
22. MANAGEMENT INFORMATION SYSTEMS
23. NEGOTIATION CONTACT WITH THE OWNER
24. IDENTIFICATION OF PROJECT STAKEHOLDERS AND THEIR
CONCERNS
25. FIELD INVESTIGATIONS
26. REVIEW OF EXISTING DOCUMENTATION
27. COORDINATION OF OWNER'S FURNITURE, FIXTURES AND
EQUIPMENT
28. DETERMINATION OF APPROPRIATE CONTINGENCY FOR THE
PROJECT BUDGET

AR. ARJEE LOUIE DC. JIMENEZ, uap, rmp

 Organizational Chart (Pre Construction Phase)
PROJECT
MANAGEMENT

PROJECT CONSTRUCTION
OFFICE MANAGER PURCHASING AGENT
ENGINEER SUPERVISOR

SITE SAFETY
ESTIMATOR SCHEDULER
MANAGER

AR. ARJEE LOUIE DC. JIMENEZ, uap, rmp

 PROJECT
MANAGEMENT

PROJECT PROJECT PROJECT POST

PRECONSTRUCTION CONSTRUCTION CONSTRUCTION
PHASE PHASE PHASE

1. MOBILIZE THE PROJECT

2. HOLD A KICK-OFF MEETING WITH ALL THE
CONTRACTOR
3. SET-UP FIELD OFFICE, AND PROJECT LOGISTICS
4. IMPLEMENT SAFETY PROGRAM
5. IMPLEMENT SECURITY PROGRAM
6. IMPLEMENT QC/QA PROGRAMS
7. CHAIR THE PROJECT MEETING
8. CONDUCT ALL REQUIRED PROJECT-RELATED
MEETING
9. MONITOR THE SCHEDULE OF THE PROJECT
10. PREPARE LIST OF SUBMISSION FOR EACH
SUBCONTRACTOR
AR. ARJEE LOUIE DC. JIMENEZ, uap, rmp
 PROJECT
MANAGEMENT

PROJECT PROJECT PROJECT POST

PRECONSTRUCTION CONSTRUCTION CONSTRUCTION
PHASE PHASE PHASE

11. PROVIDE CASH FLOW PROJECTION

12. REVIEW AND PROCESS ALL CHANGE ORDERS
13. MANAGE THE SUBMISSION OF ALL SHOP
DRAWINGS, CUTS, AND PRODUCT LITERATURE FOR
REVIEW AND APPROVAL.
14. PROCESS ALL REQUEST FOR INFORMATION AND
THEIR RESOLUTION
15. MANAGE THE WORK OF ALL SUBCONTRACTORS
WORKING ON THE SITE
16. PREPARE ALL MONTHLY PROGRESS REPORT
17. MANAGE THE LOGISTICS OF THE PROJECT

AR. ARJEE LOUIE DC. JIMENEZ, uap, rmp

 PROJECT
MANAGEMENT

PROJECT PROJECT PROJECT POST

PRECONSTRUCTION CONSTRUCTION CONSTRUCTION
PHASE PHASE PHASE

18. TRACK ALL CONSTRUCTION MATERIALS STORED

ON AND OFF THE SITE
19. TRACK THE DELIVERY OF MATERIALS TO THE SITE
20. TAKE PROGRESS PHOTOS
21. REPORT AND DOCUMENT ALL ACCIDENTS AND
INCIDENTS
22. MAINTAIN ALL LOGS AND FIELD REPORT
23. ENSURE COMPLIANCE WITH THE
ADMINISTRATIVE PROGRAMS
24. SCHEDULED ALL CONTROLLED INSPECTIONS

AR. ARJEE LOUIE DC. JIMENEZ, uap, rmp

 PROJECT
MANAGEMENT

PROJECT PROJECT PROJECT POST

PRECONSTRUCTION CONSTRUCTION CONSTRUCTION
PHASE PHASE PHASE

18. TRACK ALL CONSTRUCTION MATERIALS STORED

ON AND OFF THE SITE
19. TRACK THE DELIVERY OF MATERIALS TO THE SITE
20. TAKE PROGRESS PHOTOS
21. REPORT AND DOCUMENT ALL ACCIDENTS AND
INCIDENTS
22. MAINTAIN ALL LOGS AND FIELD REPORT
23. ENSURE COMPLIANCE WITH THE
ADMINISTRATIVE PROGRAMS
24. SCHEDULED ALL CONTROLLED INSPECTIONS

AR. ARJEE LOUIE DC. JIMENEZ, uap, rmp

Organizational Chart (Construction Phase)
PROJECT
MANAGEMENT

PROJECT SITE SAFETY CONSTRUCTION

ESTIMATOR OFFICE MANAGER
ENGINEER MANAGER SUPERVISOR

ASSISTANT SITE SAFETY

FIELD ENGINEER SUPERVISOR MANAGER

ELECTRCIAL CONCRETE MECHANICAL

SUPERVISOR SUPERVISOR SUPERVISOR

AR. ARJEE LOUIE DC. JIMENEZ, uap, rmp

 PROJECT
MANAGEMENT

PROJECT PROJECT PROJECT POST

PRECONSTRUCTION CONSTRUCTION CONSTRUCTION
PHASE PHASE PHASE

1. DEVELOP A PRELIMINARY PUNCH LIST

2. PRE-PUNCH THE PROJECT AS IT IS
BEING BUILT
3. COORDINATE THE PREPARATION OF
THE FINAL PUNCH
4. ADVISE THE OWNER WHEN THE
PROJECT IS AVAILABLE FOR
OCCUPANCY
5. COORDINATE ALL CONTROLLED
INSPECTIONS AND DOCUMENTATION
6. MANAGE THE DEVELOPMENT OF THE
AS-BUILT DOCUMENTS
AR. ARJEE LOUIE DC. JIMENEZ, uap, rmp 7. SUBMIT ALL OPERATING AND
MAINTENANCE MANUALS
 PROJECT
MANAGEMENT

PROJECT PROJECT PROJECT POST

PRECONSTRUCTION CONSTRUCTION CONSTRUCTION
PHASE PHASE PHASE

8. ARRANGE FOR ALL TRAININGS

9. ARRANGE FOR THE TURN-OVER
10. COORDINATE WITH THE
EXPEDITORS THE OBTAINING OF THE
TEMP. AND/OR FINAL OCCUPANCY
PERMIT
11. PROVIDE FOR FINAL CLEAN-UP
12. PROVIDE FOR WARRANTIES AND
GUARANTEES
13. CLOSE OUT ALL CONTRACTS
14. RESOLVE ANY OUTSTANDING
CHANGE ORDERS AND CLAIMS
AR. ARJEE LOUIE DC. JIMENEZ, uap, rmp
 PROJECT
MANAGEMENT

PROJECT PROJECT PROJECT POST

PRECONSTRUCTION CONSTRUCTION CONSTRUCTION
PHASE PHASE PHASE

15. APPLY FOR REDUCTION AND PAYMENT OF

RETENTION
16. OBTAIN FINAL PAYMENT
17. POST CLOSE-OUT ACTIVITIES AS MAY BE
REQUIRED
18. ARCHIVE ALL PROJECT FILES

AR. ARJEE LOUIE DC. JIMENEZ, uap, rmp

Organizational Chart (Post Construction Phase)
PROJECT
MANAGEMENT

PROJECT CONSTRUCTION
OFFICE MANAGER PURCHASING AGENT
ENGINEER SUPERVISOR

SITE SAFETY
ESTIMATOR
MANAGER

AR. ARJEE LOUIE DC. JIMENEZ, uap, rmp

2.2. Design Structure Matrix

AR. ARJEE LOUIE DC. JIMENEZ, uap, rmp

Design Structure Matrix
A Design Structure Matrix (DSM) is defined as a compact,
matrix representation of a project network.

Provides an idea about various activities of any process

that are interrelated, what information is required to start
an activity, manages complex projects, does task
sequencing and iterations.
AR. ARJEE LOUIE DC. JIMENEZ, uap, rmp
Design Structure Matrix
Methdology to handle dependencies and relations
between items.
Also known as "Dependency Structure Matrix"

AR. ARJEE LOUIE DC. JIMENEZ, uap, rmp

Design Structure Matrix

AR. ARJEE LOUIE DC. JIMENEZ, uap, rmp

Design Structure Matrix

AR. ARJEE LOUIE DC. JIMENEZ, uap, rmp

Design Structure Matrix
Properties:

It is binary (populated with only zeros and ones)

It is square (with equal number of rows and columns)
It has n rows and columns (n is the number of noeds of
the digraph)
it has k non-zero elements (k is the number of edges in
the digraph
AR. ARJEE LOUIE DC. JIMENEZ, uap, rmp
Design Structure Matrix
1. System elements are places down to the side of the
matrix as row headings and across the top as column
headings in the same order
2. If there exists an edge from node i and j, then the value of
element ij (row i, column j) is unity (marked with an X)
3. Otherwise, the value of the element is zero (or left empty)
4. The diagonal elements of the matrix do not have nay
interpretations
AR. ARJEE LOUIE DC. JIMENEZ, uap, rmp
Design Structure Matrix

AR. ARJEE LOUIE DC. JIMENEZ, uap, rmp

Design Structure Matrix
3 Basic Building Blocks
1. Parallel - system elements do not interact with each other
2. Sequential - one element influences the behavior or
decision of another element in a uni-directional fashion
3. Coupled - the flow of influence or information is
intertwined: element A influences B and vice-versa. This
cyclic dependency is called "Circuit" or "Cycle"
AR. ARJEE LOUIE DC. JIMENEZ, uap, rmp
AR. ARJEE LOUIE DC. JIMENEZ, uap, rmp
Design Structure Matrix

AR. ARJEE LOUIE DC. JIMENEZ, uap, rmp

Design Structure Matrix

The Original DSM

AR. ARJEE LOUIE DC. JIMENEZ, uap, rmp

Design Structure Matrix

The Original DSM

AR. ARJEE LOUIE DC. JIMENEZ, uap, rmp

Design Structure Matrix
The items 1,4 and 10 can be started immediately as they
have no predecessors
The items 2,3,5 and 7 all depend on each other, so they
are a BLOCK and there is no place to start
Item 6 can be started after item 1,2,3 and 5 are performed
Item 8 can be started after item 1,2,3 are performed
Item 9 can be started after item 1,2,5 are performed
AR. ARJEE LOUIE DC. JIMENEZ, uap, rmp
Design Structure Matrix

The Partitioned DSM showing the BLOCK

AR. ARJEE LOUIE DC. JIMENEZ, uap, rmp

Design Structure Matrix

The Final DSM

AR. ARJEE LOUIE DC. JIMENEZ, uap, rmp

 THANK YOU.

AR. ARJEE LOUIE DC. JIMENEZ, uap, rmp