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Vendor Management Sytem (FlowChart)

Step 1 : Click below Tab to for Vendor/Contractor(Consultant) Registration process.

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Step 2: On Below page click the below button for Registration.

SUPPLIERS SHALL CLICK VENDOR SERVICE PROVIDERS SHALL CLICK CONTRACTOR.

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Step 3: On registration the following mail with Username and Password will be generated. This password
and username can be changed in my profile once logged in.

Step 4: On Login the following page shall appear. Click on the below tab for registration process.

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Step 5: Add your company details. Red Asterix Tabs are mandatory to fill.

Press Save after filling details

Press Save after filling details

Press Save Twice to Move

on Next page

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Step 6: Add Financial Details. All Attachments with Balance sheet copies are mandatory.

Mandatory Attachment

Mandatory Attachment

Mandatory Attachment
Mandatory Attachment
Mandatory Attachment

Press Save as Draft to move to next page

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Step 7: Fill Electrical License Details. All Attachments are Mandatory

Mandatory Attachment

Mandatory Attachment

Mandatory Attachment

Press Save as Draft to move to next page

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Step 8: Add List of Client Details. Download Format and upload format as per below given tabs

Download Format as shown below in excel

Upload Filled in Format

Press Save as Draft to move to next page

FORMAT Of List of Client.

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Step 9: Add Details of Manufacturing. All Attachments are Mandatory. (For Vendor only)

Mandatory Attachment Press Save after filling details

Press Save after filling details

Mandatory Attachment Press Save after filling details

Press Save after filling details

Mandatory Attachment

Mandatory Attachment

Press Save as Draft to move to next page

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Step 10: Add Resources Details. Fill All details as available.

Press Save after filling details

Press Save as Draft to move to next page

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Step 11: Status of your registration can be checked in below Tab. Any pending points shall be shown in
remarks column as given below.

Step 12: Once the Vendor is approved, the following mail shall be received.

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Tenders:

Step 1: Tenders can be viewed from the below tab.

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Step 2: Tender Page shall look in this format where the tender file can be downloaded from below link.
Bid date shall mean E-RA date(For Special requirements). Tender Submission date shall be Offer
submission date. Other information shall be available in the tender file.

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Step 3: For Uploading the offer file. Please follow the registration process to login and upload the offers.
Please note offers can be uploaded without registration also but Bids and negotiations shall be
concluded with approved Vendors only.

Step 4: On Clicking the above green circule tab the below page will pop up where you can submit the
technical and commercial offer.

Press Save once

Uploaded.

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Step 5: If the project is under E-RA. The Following details of Bidding date etc shall be sent to vendor with
URL and Bid Username and Password. Please note, the Username shall be confidential and will identify
during the bid process and should not be shared with anyone.

URL For Bidding Portal

Confidential

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Bidding:

Step 1: Please enter your Username and Password as given in above mail. This user name will be active
only when the Bid starts, date and time of which will be given under the Tender copy.

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Step 2: click on the icon given below to enter the bid.

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Step 3: All information of the tender will be given on the right of the portal and target amount on the
top left. The lowest bidder matching the target price on first cum first basis (time wise) shall be awarded
the order. The Yellow box will be the only active column for entering the (TOTAL AMOUNT) which will be
shown in the panel given above.

Target Amount

This will be a real time Bidding and updated as the

amount is changed with time a

Bid Amount to be
Bid Details will be entered here
given here

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Step 4 : Bid winner shall get an automated mail as given below and further compliances shall be fullfilled
by the concerns from Powerica SCM team.

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