Report No:

AUDIT CLOSE OUT REPORT TEL/ACR-O1

Audit No: 6699-IOCL-SIL-EPCM– CONS – AUDIT-004 Date: 04-08-2020

Verified &
Sl No Type Audit Finding Action Taken by TEL Checked by tkis
Closed by TKIS
Organization chart has been updated and
Minor non- signed by RCM. Responsibility matrix of key
A1 Oraganization chart is available but not updated.
corformity person has been attached with organization
chart.

Staff training calendar has been attached. The

Internal training schedule and training records for
A2 Observation training is given by TEL HO in online mode.
staff not available.
Hence all the training material are with TEL HO.

Master list of files has been prepared and 01

A3 Observation Master list of files with location not prepared. copy has been kept with TEL RCM. File rack
has been display a list of content.

Drawings available in soft copy but hard copy One set of hard copy of the issued drawing for
A4 Observation
master file is not available. construction at site is available.

Drawing issue resister found only for piping Drawing issue resister has been updated for all
A5 Observation
discipline. No record for other disciplines. descipline.
Procedure for material storage and
warehousing (TELC/TKIS/IOCL/MS- 17 Dated
Minor non- Procedure for Material storage and warehousing 08-05-2020) has already been approved by tkIS
B1
corformity not found. before audit. However the copy was not
available by store, the copy of the same is
provided.

Warehouse incharge not yet deployed at site. Only

Minor non- 2 persons deployed for material receiving, issuing Warehouse incharge Mr. Kausik Bose has
B2
corformity and maintaining records, which is joined the site on 21-08-2020 and taken charge.
insufficient.

It is observed that, FIM issued from tkIS/OCL

We are issuing the material to the sub-
stores are directly issued to TEL's subcontractor.
Major non- contractor in TEL issue slip followed by MIV no.
B3 Thereafter, the storages in the sub-contractors
corformity Also the record is maintained in soft copy for
yard are not monitored by TEL. No warehousing
traceablity.
management done by TEL.

Store Layout has been approved by RCM and

Stores Layout is not approved by RCM. Materials
B4 Observation kept a copy of the same with RCM. Attached for
not stored as per available Layout drawing.
your reference.
It is under progress. Some of the snapshot are
given below for your reference please.

Materials stored direct on ground. Pipe ends not

Major non-
B5 protected by end cap. Fabricated and painted
corformity
spools also kept in similar manner.

Lablled has been provided for indoor material

storage.

Indoor materials storage found improper. All items

Minor non-
B6 stored in warehouse / indoor storage should be
corformity
lablled and seggregarted properly
 Report No:
AUDIT CLOSE OUT REPORT TEL/ACR-O1
Audit No: 6699-IOCL-SIL-EPCM– CONS – AUDIT-004 Date: 04-08-2020

Verified &
Sl No Type Audit Finding Action Taken by TEL Checked by tkis
Closed by TKIS
For measurement of temp. and humditiy, the
instrument has been provieded in paint storage
area.

Minor non- Painting storage does not have arrangements for

B7
corformity measuring Temp. / Humidity.

Storage of inflammable items has been

developed, Fire extinguished has also been
placed.

Inflammable items like diesel stored along with

Major non- others items like cotton,plastic itmes in indoor
B8
corformity store. No fire extinguisher near infbmmable
material.

Minor non- Stock Records (stock cards, bin cards) of FIM not
B10 Stock resister has been updated and available.
corformity maintained by TEL.
It is observed that, TEL has stored materials in
B11 Observation outside of their laydown area without prior The shifting of the material in under progress.
approval.
Area has been identified. Photograph attached.

Minor non- No such area identified for defective / rejected

B13
corformity materials storage.

The IMIR is already done be tkIS as

procurement has been done by tkIS itself.
However if any damange found during uses, the
Minor non- No inspection records / ESDR found after same shall be reported seperataly by damage
B14
corformity receiving FIM from tklSIIOCL stores. report.

We are conducting inspeciton of the TEL

procurred items only.