Monitoring and Evaluation

Ma. Lourdes J. Patag, LPT

Senior Education Program Specialist
October 19, 2022
Objectives:

1. To have a clear understanding in Monitoring and Evaluation on

School Improvement Plan.
2. Support school leaders adapt to effective SIP monitoring
approaches
3. Appreciate the value of monitoring SIPs while making
informed decisions based on data
What is a School Improvement Plan?

A School Improvement Plan is a road

map that lays down specific
intervention that s school will
undertake within the period of 6 years.
It combines the concepts constituting
positive improvements result,
meaningful teamwork, measurable
clear goals, and regular collection and
analysis of performance data.
 Steps taken when preparing a SIP
• Step 1: Know your school's current situation particularly current levels of
student's attainment.
• Step 2: Engage key stakeholders like PTA, SGC members (needs assessment)
and know their ideas in relation to school improvement (shared vision)
• Step 3: Analyze the information from the key stakeholders & harmonize with
the school's current situation focusing on student's learning outcomes mainly.
• Step 4: Specify the desired outcomes you expect to achieve based on the
analyzed information
• Step 5: Design and implement a School Improvement Plan.
• Step 6: Develop performance indicators to measure & monitor progress
 Why it is important to monitor School Improvement Plan implementation
process?
• Monitoring SIPs provides all school stakeholders with the data and information
that they need to make decisions in line with the interventions already in plan;
• Helps to establish what is working & possibly what you need to do more, if the
interventions did not achieve the intended objectives what will be the adjustment;
• Helps determine the progress of the whole implementation process;
• Enables one evaluate the impact of the processes on the outcomes;
• To learn from experiences hence find ways of improving practices and activities in
the future;
• To have internal and external accountability of the resources used vis a vis the
results obtained.
 Points to consider while monitoring SIPs

• Creating checkpoints to check the results of each task and measure the
impact of the task towards the attainment of the outlined goals.
• Prioritize Fidelity in implementation of your plan to ensure that tasks are
executed as described.
• Create new tasks if the tasks in place are not achieving the predetermined
goals.
• Adjusting goals if the set goal looks unattainable with the tasks in place.
• Keep identifying points of progress, this helps in achieving the overall
goals on the school improvement plan & can be replicated at some point.
• Evaluating the plan at the end of monitoring to ascertain if all the
problems were addressed.
• Reporting is a key stage because it act as a checklist and self-assessment
tool towards the evaluation process of the school plan.
• Using qualitative & quantitative data as a tool for monitoring e.g
student learning and outcomes.
 Common mistakes made during SIP monitoring

• Piecemeal approach in the process by using only data produced by students

(scores of tests, grades, attendance) without analyzing what influenced those
results.
• Jumping to interventions prematurely before prioritizing what needs to be
exactly done differently in order to achieve predetermined objectives.
 Data collection
Which kind of data do you collect and use during the SIP monitoring process?

• Formative Data which aims at gauging students' progress

• Observational Data, information collected by just observing activities around
the school environment
• Data from standardized tests, key milestones in exam administered
• Data from student Files
• Student Reported Data, this can be personal Identifiable Information
gathered from parents/guardians or community for school purpose.
• Looking for data in the right places. Look at your goals and see which
information you need to best help you investigate progress.
 Utilization of data collected

How do you use the data collected in your school?

• School leaders use data to identify student's needs, motivate teachers,

evaluate decisions & communicate with parents to ensure that other
measures put in place are more effective
• Use data to find out what happened in the past: Teachers look out for past
data to get a baseline understanding of students; indicating skills learned and
areas broken down. Information serves to inform what skills to teach next and
areas students need extra help.
• Teachers use data as part of their reflective teaching practice. Each school
day, they observe, make inferences, and then adjust their teaching accordingly.
 Monitoring & Updating School Improvement Plan

• Details of who is responsible for each of the action

• A timeline for implementation with key dates & milestones that should be
measurable, clearly identifying what will be achieved; e.g, at the end of the first
term, then the second and so on
• Details of what, who, when where and how the impact of the plan will be
evaluated
• Find space under each key objective for the impact of actions every time the
plan is monitored and reviewed.
• Details of the costed actions required to achieve the new target after
monitoring
Reference:
https://www.open.edu/openlearncreate/pluginfile.php/646340/mo
d_resource/content/2/Slides%20-%20SIP%20Monitoring.pdf
Monitoring Evaluation and Adjustment Strategies
 Monitoring Evaluation and Adjustment Strategies
PHASE 1 OF SIP IMPLEMENTATION PHASE II OF IMPLEMENTATION
2022 2023 2024 2025 2026 2027 2028
ANNUAL ANNUAL *MID-TERM PROGRAM ANNUAL ANNUAL END OF PLAN PREPARATION OF
PROGRAM PROGRAM IMPLEMENTATION PROGRAM PROGRAM REVIEW NEXT TERM PLAN
IMPLEMENT IMPLEMENTAT REVIEW OF SIP(YEAR 1- IMPLEMENTATIO IMPLEMENTATIO
ATION , ION REVIEW 3) N REVIEW OF N REVIEW OF *SUMMATIVE
OF YEAR 1 OF • GATHERING OF YEAR 4 OF SIP YEAR 4 OF SIP EVALUATION
PLANNING SIP (WFP, FEEDBACK ON (WFP, PPMP) (WFP, PPMP) • IMPACT
AND PPMP) OUTCOME OF THE EVALUATION
CRAFTING PROGRAMS AND *PREPARATION *PREPARATION • COST
OF SIP/ AIP *PREPARATIO PROJECT OF THE NEXT OF THE NEXT EFFECTIVENESS
N OF THE • PLAN ADJUSTMENT PLAN PLAN • SUSTAINABILITY
NEXT PLAN (IDENTIFYING (IDENTIFYING
(IDENTIFYING *PREPARATION OF THE PRIORITY PRIORITY *REPORT OF 6 YEARS
PRIORITY NEXT PLAN IMPROVEMENT IMPROVEMENT ACCOMPLISHMENT
IMPROVEMEN (IDENTIFYING PRIORITY PLAN (PIA PLAN (PIA) * REPORT
T PLAN (PIA) IMPROVEMENT PLAN
(PIA)
REVIEW OF OPERATIONAL PLAN MONTHLY PROGRESS MONITORING
(OPCRF,WFP,PPMP) QUARTERLY PROGRAMIMPLEMENTATION REVIEW
ANNUAL REPORT
Monitoring and Evaluation Plan
 Monitoring and Evaluation Plan
EXAMPLE OF PROGRAMS
PILLAR 1 INTERMEDIATE OUTCOMES INDICATORS ACCOUNT
ABLE
Your project under access  Number or percentage
1 example only Percentage increase of learners aged 13-
ACCESS 90% participation rate of learners aged 13-18 within the 18 within the catchment area
catchment area
Reduce the school’s drop-out rate to less than 1% Percentage decrease of drop out
Increase the enrollment rate by more than 2% Percentage increased of enrollment
100% of school age children, out school youth and adult  Percentage increase in enrollment by
shall have access in relevant basic education Key Stage, Special Programs, Inclusive
opportunities Education
 Percentage increase in retention rate
and participation rate of OSC and OSY
 Percentage increase in Completion
Rate
 Monitoring and Evaluation Plan
EXAMPLE OF PROGRAMS
PILLAR 1 INTERMEDIATE OUTCOMES INDICATORS ACCOUNT
ABLE
Your project under access  Number or percentage
1 example only Percentage of completion rate
ACCESS
100% completion rate in k-12 learners from K to 12
100% increase in SHS completion rate Percentage decrease in school
leaver and drop out
100% enrolment in LIS Updated LIS in OSY
PILLAR INTERMEDIATE OUTCOMES
2
Your project under EQUITY
EQUIT example only
Y 100% result of monitoring on equal access to
education among disadvantage learners
100% mapping of children with disabilities and
upgrade of existing school program
implementation of Special Education
100% Disadvantage school-age children, youth and
adult have benefited from appropriate equity
initiatives
100% monitoring of SPED
INDICATORS ACCOUNTABLE
 Number or percentage
Result of participation of
disadvantage students on equal
access to education
No. of Learners with disabilities
enrolled in Special Education Program
and % upgrading og SPED program
Increased in participation rate of
disadvantage school-aged children,
youth and adult in inclusive basic
learning opportunities and receiving
appropriate quality education
Categorized the disabilities
 PILLAR 3 INTERMEDIATE OUTCOMES
Your project under QUALITY
QUALITY
example only
100% achieve Independent Reading Level
among learner
100% or 442 elementary school shall have
effectively implemented the intensive
Project All Numerates (PAN) in Key Stage 1.
100% or 442 elementary schools shall have
effectively implemented the intensive 10Bs
reading program in Key Stage 1.
100% or 442 elementary schools shall have
effectively implemented the intensive Project
Basic Science Skills in Grade 3.
100% increase in the result of diagnostic test in
all key stages
INDICATORS ACCOUNTABLE
 Number or percentage
% of learners achieve independent reading
Percentage increase in Numeracy Level
based on intensive PAN assessment
Percentage increase on literacy level based
on the result of EGRA:
Filipino and English
75% MPS based on the result of Exit
Assessment (PISA Model focusing on critical
thinking and problem solving or HOTS) for
Grade 3.
Increase in the percentage rate in
Regional Diagnostic test in key stage 1 to
key stage 4
 PILLAR 4 INTERMEDIATE OUTCOMES
Your project under RESILIENCY AND WELL
RESILIENCY BEING
AND WELL- example only
BEING 100% Implementation of contingency
plans for disaster management
100% of learners know their rights and
were given child protection
100% psychosocial intervention to
teachers and learners
100% or 442 elementary and 98
secondary schools shall have intensified
the delivery of school health services
through extensive collaboration of
school’s stakeholders and school health
personnel.
100% vaccination status of teaching,
teaching related and non-teaching
INDICATORS ACCOUNTABLE
 Number or percentage
No. of contingency plans implemented during
calamities and decrease of casualties
Increase in number of learners protected from any
abusive environment and was given orientation on
child protection
100% increase the enthusiasm of teachers and learners
in work and studies
Updated monthly Report of Health Services rendered
to schools
A. OK sa DepEd Programs
B. Monitoring tool of WINs
C. Monitoring tool of SBFP
D. Mental health programs
Percentage increase of vaccination status and booster
shots among teaching and non-teaching personnel and
 PILLAR 5 INTERMEDIATE OUTCOMES INDICATORS ACCOUNTABLE

Your project under  Number or percentage

GOVERNMENT
GOVERNANCE