Evitex Dress Shirt Ltd

Supplier Performance EDSL/QAD/107

Sirirchala, Bagherbazar Monitoring Policy Version No: - 006
Bhabanipur, Gazipur Review Date: - 01-Oct-2021

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Title:
Supplier Performance Monitoring Policy

Name, Title Signature, Date

Prepared By: Md. Jahangir Alam (Quality Assurance Department)

Name, Title Signature, Date

Approved By:
Mr. Abu Yunus (Head of Operation)

Review Date Revision Date Signature, Date

01.10.2019 30.09.2020
Annual Review

01.10.2020 30.09.2021

01.10.2021 30.09.2022

Location: Copy Location: Copy Number

Number:
Production 1
Sample 1
Distributed To: Maintenance 1
Quality 1
Admin 1

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Evitex Dress Shirt Ltd
Supplier Performance EDSL/QAD/107
Sirirchala, Bagherbazar Monitoring Policy Version No: - 006
Bhabanipur, Gazipur Review Date: - 01-Oct-2021

Preamble:

Supplier refers to any person or organization which has the potential of supplying materials
being used by the facility.

Policy:

To make sure that the approved and selected suppliers are performing as per their pre-
selection standard and comments.

Objective of the Procedure:

To make sure that all the suppliers are performing in a controlled and standard manner so that
no unexpected situation is happened future.

Effective Date:

This SOP is effected since Oct 10, 2019 and it can be reviewed, revised or kept as it is at any
time under any reasonable circumstances.

Review Date: Oct 01, 2021.

Responsible Person:

Head of Merchandising is directly responsible for monitoring, controlling and implementing the
SOP through related departmental responsible person.

Responsibilities for the SOP:

Merchandising:

Merchandising people will mainly keep their concentration on proper and timely evaluation to
select them finally.

Compliance:

Compliance people will help merchandising department by assessing suppliers in terms of

social standard and other goods practices concern.

Quality:

Quality or technical department people will help merchandising department people to assess
their supplier technically or quality concern.

Planning:

Planning department will provide data to merchandising department about the supplier delivery
and after sales services.

Standard Operating Procedure:

Evitex Dress Shirt Ltd after selecting the suppliers decided to have a SOP for monitoring the
supplier performance. This will help SCL for executing the merchandise effectively.
Pre-production Support

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Evitex Dress Shirt Ltd
Supplier Performance EDSL/QAD/107
Sirirchala, Bagherbazar Monitoring Policy Version No: - 006
Bhabanipur, Gazipur Review Date: - 01-Oct-2021

The supplier will be monitored for its support given of sample development/ sample submission
and the relevant required service are executed prior bulk production.

Product Quality:

The product quality will be evaluated by our in-house QC’s before & during the production.
The testing parameters will be monitored.

Delivery Performance

On time delivery will be monitored. This will enable us to get the products at right time.

Percentage of Incoming Reject:

On receipt of the bulk goods, factory will insect 10% of the goods the rejects will be monitored.

Accessibility /Relationship / Account Management:

Factory will be monitoring its business partners on the above errands. This will facilitate us for
better communication.

Cost Reduction:

The cost of the accessories is the vital, hence, the supplier will be monitored the opportunities
That can reduce cost.

Testing Performance:

Factory management under direct supervision of merchandising department will check their
testing pass fail performance in this category.

Ability & Capacity Performance:

Factory merchandising will assess supplier ability and capacity as they are taking order beyond
their capacity and ability or not.

Risk Assessment:

Merchandising department and related all other department together do their risk assessment
for their particular supplier where the company is in more risky or good situation.

Moreover, continues meeting with suppliers will be held for further improvements and
developments.

Communication & Feedback of the Policy:

Normally, as part of our regular, we communicate the policy through below procedure as given as;

a. Training Session for employee

b. Internal Meeting.
c. Meeting among employee
d. Open discussion among employee
e. One to one interview
f. Survey report on factory

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Evitex Dress Shirt Ltd
Supplier Performance EDSL/QAD/107
Sirirchala, Bagherbazar Monitoring Policy Version No: - 006
Bhabanipur, Gazipur Review Date: - 01-Oct-2021

Record & Control of the Policy Activities:

As the factory can use wood under any circumstances, so factory administration must maintain a
record register to follow up its breakage record and control the safe breakage in the factory
premises.

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Authorized Signature

Enclosed:
1. As above

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