Evitex Dress Shirt Ltd Wood Control EDSL/QAD/154Version

Sirirchala, Bagherbazar No: - 006

Bhabanipur, Gazipur Policy Review Date: - 01-Oct-2021

Title: KvV wbqš¿b bxwZgvjv/Wood Control Policy

Name, Title Signature, Date

Prepared By:
Md. Jahangir Alam (Quality Assurance Department)

Name, Title Signature, Date

Approved By:
Mr. Abu Yunus (Head of Operation)

Review Date Revision Date Signature, Date

10.10.2020 30.09.2021
Annual Review
01.10.2021 30.09.2022

Location: Copy Location: Copy Number

Number:

Production 1
Distributed To: Sample 1
Maintenance 1
Quality 1
Admin 1

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Evitex Dress Shirt Ltd Wood Control EDSL/QAD/154Version
Sirirchala, Bagherbazar No: - 006
Bhabanipur, Gazipur Policy Review Date: - 01-Oct-2021

Introduction/Preamble:

Wood, particularly in the form of pallets, Chair, Table, Shelves etc. can harbor a variety of hazards
which could adversely affect the quality & hygiene of Evitex Dress Shirt Ltd. product as well as its
employees. To limit the risk of contamination, wooden items are checked before entry & storage in
the warehouse. Any unfit wooden items deposited in the warehouse as scarp.

Objective of the Policy:

To control the usage, breakage and disposal of wood in the factory premises as well as to make
aware all the employees about its proper use and handling.

Effective & Review of the Policy:

The policy was affected from dated 01 Oct, 2019 and it can be reviewed annually but it can be
happened at any point of time under reasonable circumstance.

Responsible Person for The Policy:

Mainly who is responsible for administration is directly responsible for maintaining, reviewing and
changing the policy.

Other Person Role to Maintain the Policy:

Security:
The main gate security people can see the goodness of the wood which is fit using in the factory
and don’t interevent with the procedure.

Store:
In any cases, if any un fit good entered in to store, the store people can recheck the fitness of the
wood and its further using at the factory and report to administration if found any major issue.

Standard Operating Procedure:

On the event of a brakeage, repair or replacement the following procedure is to be followed:

• Where ever possible wood is prohibited from entering facility production, storage,
maintenance & other areas where product/packaging may be at risk. Apart from the issue of
wooden splinters, Wood is often porous & therefore not hygienic.

• Any existing areas of the facility constructed with wood (e.g. wooden pallets, wooden table,
wooden partition etc.) will be monitored for cleanliness and condition during the monthly
internal audits.

• The area where wood items (Especially wooden pallets) are facilitated shall provide layer
separation.

• Use personal protective equipment such as gloves, safety shoes, eye glass & musk when
handling wooden items, to avoid risk of puncture wounds, cuts or wooden item dropping on
a foot.

Wooden items those that are splintered have broken boards or loose nails should be set
[

aside for repair or recycling & the Maintenance Manager is to be immediately informed.

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Evitex Dress Shirt Ltd Wood Control EDSL/QAD/154Version
Sirirchala, Bagherbazar No: - 006
Bhabanipur, Gazipur Policy Review Date: - 01-Oct-2021

• A written report shall be prepared by the concern person detailing the

injury/incident/accident including date, time, place, and actions taken and which, if any,
products were contaminated or any risks of wood contaminated arising, and the actions
taken to mitigate these risks.

• Notify a responsible person (Related Department Head).

• Examine all area near the breakage and, if contaminated (or reasonably likely to have been
contaminated) discard the product.

• Carefully swept up to avoid risk of sprained ankle or nail puncture wound.

• The responsible person (Related Department Head) must inspect the whole area carefully
and declare it clear before production resumes.

• All staff should be aware of above policy & employees will be informed during the health &
safety training session.

Communication & Feedback of the Policy:

Normally, as part of our regular, we communicate the policy through below procedure as given as;

a. Training Session for employee

b. PA system announcement.
c. Meeting among employee
d. Open discussion among employee
e. One to one interview
f. Survey report on factory wood control

Record & Control of the Policy Activities:

As the factory can use wood under any circumstances, so factory administration must maintain a
record register to follow up its breakage record and control the safe breakage in the factory
premises.

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Approved by

Enclosed:
1. As above

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