Guidelines in Conducting Online

SFC ABLAZE WEEKEND

1. The SFC Ablaze Weekend can be conducted online in this time of pandemic due to restrictions
in the physical gathering.

2. It is recommended to schedule the retreat in 2 consecutive nights – Friday and Saturday.

3. The SFC Stage 2 Formation Weekend Retreats are pre-requisites to taking the Ablaze Weekend
(AW).

4. A maximum of two (2) talks per day are allowed. Duration must be 2 hours to 2.5 hours only.
Below is the suggested schedule.

PART 1 (DAY 1)
No. of
From To Activity
Minutes
6:30 7:00 Gathering/Teaching of Songs/
Introduction of participants and Reminders
7:00 7:20 Worship 00:20
7:20 7:30 Orientation 00:10
7:30 8:10 Talk 1: Embraced by the Father 00:40
8:10 8:25 Reflection and Journaling 00:15
8:25 8:30 Screen Break 00:05
8:30 9:10 Talk 2: Saved by the Son 00:40
9:10 9:25 Reflection and Journaling 00:15
9:25 9:30 Closing Prayer 00:05
02:30
PART 2 (DAY 2)
No. of
From To Activity
Minutes
7:00 7:30 Gathering/Teaching of Songs/
Ice Breaker and Reminders
7:00 7:10 Opening Prayer with 1 Fast Song 00:10
7:10 7:50 Talk 3: Empowered by the Holy spirit 00:40
7:50 8:15 Worship 00:25
8:15 8:20 Screen Break 00:05
8:20 9:00 Talk 4: Setting the World on Fire 00:40
9:00 9:20 Reflection and Journaling 00:20
9:20 9:25 Closing Prayer 00:05
02:25

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5. Since the retreat will be conducted online, the speaker will be given 30 to 40 minutes to
deliver the whole session. The speaker should be mindful of the allotted time and keep the
session concise and creative without sacrificing the content.

6. The service team must have attended the SFC Ablaze Weekend Retreat.

A mission team may be requested to act as service team who will conduct the online retreat
in case the area does not have enough leaders qualified to act as a service team. The
composition of the mission team can be the participants of the Ablaze Weekend Retreat pilot
runs.

7. Ablaze Weekend Online must be conducted on a provincial / sector level for established areas
and cluster level for empowered areas. As this is a Stage 3 Formation Weekend Retreat, the
ideal service team composition includes the provincial/sector core group, chapter leaders,
and unit heads. A household head who has completed both the Stage 2 Formation and the
Ablaze Weekend Retreat may be tapped as a member of the service team.

8. A minimum of fifteen (15) to a maximum of twenty (20) participants may be invited to join
the online retreat.

9. Keep in the mind the following Code of Conduct in attending an online retreat:
a. Like our regular retreat, block off your schedule and focus on the online activity.
b. Prepare yourself for the event.
i. Dress appropriately.
ii. Prepare a dedicated table, set up a small altar, and bring your Bible,
journal, and pen.
iii. Remove anything that can distract you or take your attention away from
the event.
iv. Close all non-essential laptop or smartphone applications.
v. The use of earphones is highly encouraged to keep your focus on the online
event.

c. Be punctual. Join the online session on-time.

d. Turn on your video throughout the duration of the online retreat. Likewise, put
your microphone on mute at all times, unless it is your turn to speak.
e. Don’t just watch. Listen attentively and be involved!
i. Write down talk highlights and reflection notes in your journal.
ii. Participate during sharing. Ask questions.

f. During praise and worship, you are encouraged to stand, raise hands, sing, and
clap.

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 10. The Service team, except team leaders, should turn-off their video when the session starts.
Inform the Speaker to set-up his zoom to hide non-video participants. Explain this set-up to
the participants to encourage them to turn their videos on at all times.

11. Each part must be closed with a simple prayer or prayer with 1 fast song. No need to have a
closing worship

Team Composition

1. Team Leaders
a. A brother and a sister must be assigned to lead the online retreat.
b. Must be SFC leaders who have completed the Stage 2 Formation Weekend
Retreats and the Ablaze Weekend.
c. Shall be responsible for providing overall guidance on the conduct of the retreat.
d. Must go over the outlines and understand the sessions by heart. They need to be
ready in case any speaker encounters technical difficulties.

2. Zoom Master/ Technical Head

a. Must be SFC leaders who have the technical know-how on using online facilities
and tools.
b. Must have strong internet connectivity and use desktop or laptop computers in
the duration of the retreat.
c. Shall be responsible for setting up the meeting room and the breakout rooms.
d. Shall facilitate the admission of participants and muting of microphones, if
necessary.
e. Shall be responsible for playing reflection songs during the personal reflection part
of the retreat.

3. Music Ministry
a. At least one member of the music ministry who can play the guitar and teach songs
while gathering the participants.
b. Shall be responsible for leading the singing of songs during worship.
c. Shall be responsible for playing specific reflection songs during the personal
reflection.
d. May also serve as keyboard warriors during session proper.

4. Facilitators/ Moderators
a. Shall serve as the emcees or moderators in the duration of the retreat.
b. Shall be responsible for introducing the speakers, facilitating plenary sharing, and
providing guidance during session dynamics.
c. Shall be responsible for keeping track of the schedule and monitoring adherence
to the allotted time for the sessions, sharing, and other activities.

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 5. Prayer Warriors
a. Shall be responsible for continuous praying throughout the duration of the
retreat. Prayer must be focused on the service of the team members, the speakers
and their delivery of the talk, the worship leaders and their exhortation and
prayer, and the smooth flow of the program.
b. Shall be assigned in a separate break out room.

Other Important Dynamics

1. Personal Reflection
a. Sufficient time must be allotted for personal reflection.
b. Reflection songs may be played, but there shall be no other activities on the screen
so it may also serve as a screen break.
c. A relaxing photo may be shown on screen during personal reflection (e.g. beach,
mountain).

2. Reflection and Journaling Activity

a. After Session 1, give the participants sufficient time to reflect on their relationship
with the Father.
b. After Session 2, allow the participants to reflect on their relationship with Jesus,
the Son.
c. After Session 4, lead the participants to a short personal prayer to prepare their
hearts for being sent out.
d. The Closing Exhortation and Prayer should challenge everyone to live lives ablaze
in the Lord.

3. Speaker
a. Speaker’s profiles are provided in each session’s outline.
b. Discernment of speakers should be done prayerfully.
c. Selected speakers must be notified in advance in order to give them enough time
to prepare for their respective talks.
d. Team leaders shall communicate with the speakers and provide reminders
regarding the session.

4. Small group sharing

a. Must be done in breakout rooms.
b. Randomly group participants into 4-5 members, different from the previous
grouping.