Practical Research 1 – Grade 11

Quarter 2 – Module 10: Request Letters for Permission and Approval

First Edition, 2020

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Published by the Department of Education - Schools Division of Pasig City

Development Team of the Self-Learning Module

Writer: Dyan S. Escuadra
Editor: Charlene B. Ballera
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 Practical
Research 1
11
Quarter 2
Self-Learning Module 10
Request Letters for Permission and
Approval
Introductory Message

For the Facilitator:

Welcome to Practical Research 1 Grade 11 Self-Learning Module 10 on Request

Letters for Permission and Approval

This Self-Learning Module was collaboratively designed, developed and

reviewed by educators from the Schools Division Office of Pasig City headed by its
Officer-in-Charge Schools Division Superintendent, Ma. Evalou Concepcion A.
Agustin, in partnership with the City Government of Pasig through its mayor,
Honorable Victor Ma. Regis N. Sotto. The writers utilized the standards set by the K
to 12 Curriculum using the Most Essential Learning Competencies (MELC) in
developing this instructional resource.

This learning material hopes to engage the learners in guided and independent
learning activities at their own pace and time. Further, this also aims to help learners
acquire the needed 21st century skills especially the 5 Cs, namely: Communication,
Collaboration, Creativity, Critical Thinking, and Character while taking into
consideration their needs and circumstances.

In addition to the material in the main text, you will also see this box in the
body of the module:

Notes to the Teacher

This contains helpful tips or strategies that
will help you in guiding the learners.

As a facilitator you are expected to orient the learners on how to use this
module. You also need to keep track of the learners' progress while allowing them to
manage their own learning. Moreover, you are expected to encourage and assist the
learners as they do the tasks included in the module.
 For the Learner:

Welcome to Practical Research 1 Grade 11 Self-Learning Module 10 on

Request Letters for Permission and Approval

This module was designed to provide you with fun and meaningful
opportunities for guided and independent learning at your own pace and time. You
will be enabled to process the contents of the learning material while being an active
learner.

This module has the following parts and corresponding icons:

Expectations - This points to the set of knowledge and skills

that you will learn after completing the module.

Pretest - This measures your prior knowledge about the lesson

at hand.

Recap - This part of the module provides a review of concepts

and skills that you already know about a previous lesson.

Lesson - This section discusses the topic in the module.

Activities - This is a set of activities that you need to perform.

Wrap-Up - This section summarizes the concepts and

application of the lesson.

Valuing - This part integrates a desirable moral value in the

lesson.

Posttest - This measures how much you have learned from the
entire module.
 EXPECTATIONS
This module aims to enlighten you on drafting the request letters for
permission and approval. It will help you understand the importance of taking
necessary steps before proceeding to data collection.

The module provides some tips in preparing communication letters that

aim at seeking permission and approval from the research setting where you
wish to conduct your study.

After going through this module, you are expected to:

1. distinguish permission letter from approval letter;
2. draft a letter of permission to conduct a study; and
3. inculcate the value of getting permission and approval.

PRETEST

Directions: Read the questions carefully. Write the letter of the best answer in
your notebook.

1. What should the researcher accomplish before starting to collect data?

A. The researcher should have prepared a validated instrument.
B. The researcher should have observed the participants of the study.
C. The researcher should have prepared the photos of things s/he
would analyze.
D. The researcher should have established rapport with the
participants of the study.

2. Which of the following types of letter does a researcher prepare to seek

request to collect data from an organization under study?
A. Acceptance letter
B. Business letter
C. Inquiry letter
D. Permission letter
 3. Why is it necessary to prepare the letter referred to in item number 2?
A. To express the benefits of the study
B. To notify the participants of the study
C. To gain information from the participants of the study
D. To access the research setting where you will be collecting the data

4. Which of the following statements is true?

A. A verbal request to conduct a study is important to collect data from
the target participants.
B. Request for permission and approval to conduct a study should be
in written form.
C. The researcher can collect data from the research setting with or
without the request to conduct a study.
D. The researcher can collect data from the research setting as soon as
the request letter for permission has been received by the
organization under study.

5. Which of the following should be explained when you request

permission?
A. Why you chose them as your participants
B. How you will collect data from the participants of your study
C. How you are going to analyse the data you will gain from them
D. What the research is about and why it is important to conduct it

RECAP

In the previous module, you learned about how to validate the research
instrument. Can you still recall them?

List down the steps to be undertaken to validate the research

instrument. Place your answer in your notebook.

1. _______________________________________________________________
2. _______________________________________________________________
3. _______________________________________________________________
4. _______________________________________________________________
5. _______________________________________________________________
 LESSON

When you want to go to the cinema and watch a movie with your friends,
you usually ask permission from your parents. You would probably wait for
your parents’ approval to allow or disallow you. When preparing for data
collection in research, you will also need to get permission and approval from
the research setting where you will obtain data needed for your study.

Read closely the concepts on request letters for permission and approval.

I. DISTINGUISHING PERMISSION LETTER FROM APPROVAL LETTER

Permission letter is a formal letter written by a person who is

requesting for authorization to access or do something. It is usually
addressed to the authority of the organization, work, or school.
Approval letter is a formal letter written as a reply to the request
letter for permission. This letter is a confirmation that a person is
authorized to proceed with what s/he wishes to access or do.

II. WHY DO YOU NEED TO WRITE A PERMISSION LETTER?

After the research instrument has been validated, the next step to take
is to collect data for your study. To have an access on the place where
you will be obtaining your data, you will need to request for permission
(Wa-Mbaleka 2019, 58). Such permission should be written for
documentation purposes.

III. WHY DO YOU NEED AN APPROVAL LETTER?

To gain approval from the authority where you will be collecting data
for your study means that your entry to the place is legal and
authorized. Hence, everyone will know what you are doing and you will
be welcomed (Nwachukwu 2015). There are some instances that a
request for permission is denied. On this occasion, the researcher must
seek for another place where s/he can conduct the study.
IV. HOW DO YOU WRITE A PERMISSION LETTER?
Consider the following tips when writing a permission letter.
1. Be familiar with the format of a formal letter.
2. Know the person in authority in the place where you will be collecting
data for your study. Address the letter to him/her.
3. Express courtesy. Give appropriate remarks to the person you are
writing to.
4. Explain briefly your request. Use simple and straightforward language.
5. The first paragraph of the body of the letter must include a short
introduction about you – your grade level and your school.
6. State what your study is about and why it is important (Wa-Mbaleka
2019, 58).
7. End with an eagerness to receive approval of your request.
8. Other institutions may require you to attach your research instrument
or research proposal. Make sure your instrument or proposal are
readily available.

V. SAMPLE PERMISSION LETTER

Below is a sample permission letter in research. Take note of its part

and the information required in each part.
VI. SAMPLE APPROVAL LETTER
The sample approval letter is written in response to the permission
letter cited above.

Letterhead

You will note that the

parts of the formal
letter such as the date,
information of the
person written to,
greeting, body of the
letter, and signature
are present in the
approval letter, except
for the presence of the
letterhead with the
organization’s logo.
The approval letter
stipulates the terms
and conditions of the
institution that you
will follow while
collecting your data.

ACTIVITIES

After what you have learned on request letters for permission and
approval, you are now ready to do the following task. Write your answers in
your notebook.

1. Distinguish a permission letter from an approval letter by completing

the Venn Diagram below.
2. You are conducting a study on the impact of work immersion to the
lives of Grade 12 students who just had their immersion to different
industry partners. With your instrument already validated, you are now
preparing to collect data from your target participants. Given the
situation, write a request letter for permission to a principal of a school
where you want to conduct your study. Use the letter format below.
3. A group of Grade 11 students are conducting a research about customers’
satisfaction in a restaurant. After their instrument had been validated,
they went to a restaurant and interviewed some of its customers without
notifying the manager. What might be the possible consequences of the
students’ action?
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________

WRAP – UP

To summarize, identify the key points that you have learned in today’s
lesson. Copy and complete this table in your notebook.

Permission Letter Approval Letter

Who writes it? The person in authority
in the research setting
To whom is it
written?
Language Formal
Purpose To seek request for
permission
Content A response to the request
for permission

VALUING

Ponder on these questions. Write your answers in your notebook.

1. How relevant and important is asking for the approval of your parents
whenever you will make decisions at your age?
2. How do you react to someone’s refusal or denial of your request?
3. Why is it important to get permission whenever you will use something
that is not yours?
 POSTTEST

Directions: Read the statements carefully. Write the letter of the best
answer in your notebook.

1. Which of the following types of letter is prepared in response to a request

duly approved by an authority?
A. Acceptance letter C. Business letter
B. Approval letter D. Permission letter

2. Which of the following statements is true?

A. A request for permission needs to be written.
B. A verbal request for permission can be done in place of a written
request.
C. The researcher can access the research setting without waiting for
the approval letter.
D. The approval letter is written just to conform to the requirement of
the study.

3. Which among the statements characterizes a permission letter?

A. A permission letter uses informal language and does not follow a
certain format.
B. A permission letter is a gateway to collect data from the research
setting.
C. A permission letter is formal in nature, uses formal language, and
follows certain format.
D. A permission letter can be given to anyone who is working in the
organization, work, or school where the research will be conducted.

4. Which of the following statements is true if the research setting is in a

school?
A. The permission letter must be addressed to the teacher.
B. The permission letter must be addressed to the students.
C. The permission letter must be addressed to the principal.
D. The permission letter must be addressed to the guidance counselor.

5. What value is integrated in getting permission and approval?

A. Diligence C. Integrity
B. Honesty D. Respect
 KEY TO CORRECTION

Pretest Posttest
1. A 1. B
2. D 2. A
3. D 3. C
4. B 4. C
5. D 5. C

References

Wa-Mbaleka, Safary. 2019. Research Guide for K-12 Educators, The Practical
Way. Cavite: Oikos Biblios Publishing House.

Nwachukwu, Divine. November 5. 2015. “How to Write a Letter of Permission

to Conduct Research in an Organization”.
https://nairaproject.com/blog/how-to-write-letter-of-permission-to-
conduct-research-thesis-in-an-organization.html