MAILECKE

 
How to confirm travel arrangements in a letter

Dear Mr Brown,

This is to confirm the arrangements we discussed over the phone

today. Enclosed are your airline tickets for the British Airways Airlines, flight number
5123, leaving London at 6:30 a.m. on Friday, July 2, 2015, arriving in Moscow at 9:45
a.m. Our colleague Mr James Smith will meet you at the airport. He will be wearing a
dark green name tag and there will be a blue flag in his hands with your name on it.
As you requested, I left the return flight open to allow you some flexibility in your
stay in Moscow.

I reserved a double room for you with a king-size bed at the Hotel Metropol for three
nights. I’m sorry, but there were no rooms available with view to
the Kremlin towers. I assure you, however, that the view is spectacular from any
window in the hotel. The hotel is a two-minute walk from the main sights and
the Red Square and it provides unbeatable service. High-speed WiFi access is
available in every hotel room and the lobby.

I hope these arrangements meet your approval. If you need anything else, please
call me at 123-4567. I am happy to help whatever problems may arise.

I look forward to your arrival.

Mr John Stuart

Imagine that you have to make travel arrangements for a colleague of yours
who wants to travel from Barcelona to London. He wants to stay in a cheap
hotel in a single room near the centre. WiFi is very important for him and wants
to be flexible in his stay in London.

Fill in the gaps in the letter below.

Dear Ms ……,

This is to (1)………………………….. we discussed over the phone today. (2)………..

are your airline tickets for the British Airways Airlines, (3) ……….. 5123, leaving
Barcelona at 6:30 a.m. on Friday, July 2, 2015, arriving in London  at 9:45 a.m. Our
colleague Mr Joe Smith will meet you at the (4)………. He will be wearing a dark blue
(5)……… and there will be a red (6)……. in his hands with your name on it. As you
(7)…………., I (8) ………………….. left the return flight open to allow you some (9)
…………… in your stay in London.

I reserved a (10) ………… room for you at the Hotel Queen for three nights. The
hotel is a two-minute walk from the main sights and Oxford Street and it provides
good service. High-speed WiFi access is available in every hotel room.

I hope these arrangements meet your (11)…………. If you need anything else,
please call me at 123-4567. I am happy to help whatever problems may arise.

(12) ………………. your arrival.

Mr Edward King

—————————-

to confirm – megerősíteni
travel arrangements – utazás megszervezése, utazási előkészületek
enclosed – mellékelve
name tag – névtábla
flag – zászló
to request – igényelni, kérni
to leave the return flight open – nyitva hagyni a visszaút időpontjának lefoglalását
flexibility – rugalmasság
double room – kétágyas szoba
Kremlin – Kreml
I assure you – Biztosíthatom arról, hogy……
spectacular – látványos
main sights – fő látványosságok
Red Square – Vörös tér
unbeatable service – felülmúlhatatlan szolgáltatás
high-speed WiFi access – nagysebességű wifi szolgáltatás/elérés
lobby – előcsarnok, hall
approval – jóváhagyás, beleegyezés
whatever problems may arise – bármilyen probléma is merüljön fel

Key:

1. confirm the arrangements

2. enclosed

3. flight number

4. airport

5. name tag

6. flag

7. requested
8. left the return flight open

9. flexibility

10. single

11. approval

12. I look forward to