Administration of Police Organization

1. Police - one of the pillars of the criminal justice system that has the specific responsibility
of maintaining law and order and combating crime within the society.
2. Police- comes from Latin "politia"-civil administration which itself derives from the ancient
Greek police "city"
3. Administration - an organizational process concerned with the implementation of
objectives and plans and internal operating efficiency.
4. Organization - a group of persons working together for a common goal or objectives.
5. Police Organization - a group of trained personnel in the field of public safety
administration engaged in the achievement of goals and objectives that promotes the
maintenance of peace and order, protection of life and property, enforcement of the laws
and the prevention of crimes.
6. Enforcement - means to compel obedience to a law, regulation or command.
7. Law Enforcement Agency - pertains to an organization responsible for enforcing the laws
8. Objectives - refer to the purpose by which the organization was created. Refer to the goals
of the organization.
9. Supervision - means the act of watching over the work or tasks of the members of the
organization to ensure that desired results are achieved.
10. Management - the process of directing and facilitating the work of people organized in
formal groups in order to achieve objectives. Judicious or wise use of resources
(manpower, material, money, equipment,
supplies and time).
11. Hierarchy - represents the formal relationship among superiors and subordinates in any
given organization. Serves as the framework for the flow of authority downward and
obedience upward, through the department.
12. Authority - the right to command and control the behavior of employees in lower positions
within an organizational hierarchy. Must be viewed in terms of prescribed roles rather than
of individuals.
A particular position within the organization. Carries the same regardless of who occupies
that position.
13. Authority and Responsibility- authority includes the right to command and the power to
require
   obedience. One cannot have authority without responsibility.
14. Discipline -necessary for an organization to function effectively, however, the state of the
disciplinary process depends upon the quality of its leaders.
15. Unity of Command - subordinate should receive orders from one superior only.
16. Scalar Chain - the hierarchy of authority is the order of ranks from the highest to the lowest
levels of the organization. Shows the vertical hierarchy of the organization which defines an
unbroken chain of units from top to bottom describing explicitly the flow of authority.
17. Bureau - the largest organic functional unit within a large department; comprised of several
divisions.
18. Division - a primary subdivision of a bureau.
19. Section - functional unit within a division that is necessary for specialization.
20. Unit - functional group within a section or the smallest functional group within an
organization.
21. POLITEIA – Greek word which means government of the city
22. POLITIA – Roman word which means condition of the state or government
23. POLICE – French word which was later adopted by the English language
24. HOME RULE THEORY - - policemen are regarded as servants of the community, who rely
for the efficiency of their functions upon the express needs of the people.
25. CONTINENTAL THEORY - the people have no share or have little participation with the
duties nor connection with the police organization.
26. RA 8551 – otherwise known as the Philippine National Police Reform and Reorganization
Act of 1998, enacted on February 25, 1998; this law amended certain provisions of RA
6975.
27. Executive Order No 1012 – transferred to the city and municipal government the
operational
supervision and direction over all INP units assigned within their locality; issued on July 10,
1985
28. Executive Order No 1012 – transferred to the city and municipal government the
operational
supervision and direction over all INP units assigned within their locality; issued on July 10,
1985
29. RA 9708 - law amending the provisions of RA 6975 and RA 8551 on the minimum
educational
qualification for appointment to the PNP and adjusting the promotion system; approved on
12 August 2009.
30. RA 6975 – otherwise known as the Department of the Interior and Local Government Act of
1990, enacted on December 13,1990; reorganized the DILG and established the Philippine
National Police, Bureau of Fire Protection, Bureau of Jail Management and Penology and
the Philippine Public Safety College.
31. METROPOLITAN POLICE OF ACT 1829 - the law that created the first modern police
force in London England, called the Metropolitan Police Service.
32. SIR ROBERT PEEL - recognized as the father of modern policing system.
33. NEW YORK POLICE DEPARTMENT - the largest police force in the world.
34. BOSTON POLICE DEPARTMENT - the oldest police department in the US.
35. AUGUST VOLLMER - recognized as the Father of Modern Law Enforcement for his
contributions in the development of the field of criminal justice in the US.
36. Brig.Gen. Rafael Crame - the first Filipino Chief of the Philippine Constabulary in 1917.
37. Col. Antonio Torres - the first Filipino Chief of Police of the Manila Police Department in
1935.
38. Col. Lambert Javalera - the first chief of police of the Manila Police Department after the
Philippine Independence from the United States of America in 1946.
39. Dir.Gen. Cesar Nazareno - the first chief of the Philippine National Police.
40. NATIONAL POLICE COMMISSION - an agency attached to the DILG for policy
coordination
41. OPERATIONAL UNITS - those that perform primary or line functions
42. ADMINISTRATIVE UNITS - those that perform the administrative functions examples are
personnel, finance, planning and   training.
43. SERVICE UNITS - those that perform auxiliary functions
44. Recruitment - It refers to the process of attracting candidates who have minimum
qualifications to be eligible for selection. It is the process of searching for candidates for
employment and stimulating them to apply for jobs in the organization.
45. Selection - It is the process of screening out or eliminating undesirableapplicants who do
not meet the organization’s criteria.

46.Psychiatric/Psychological Examination (PPE) - this test shall determine whether or not

the applicants are in good health and free from any contagious diseases. It shall be conducted
by the PNP Health Service under the supervision of the PNP Medical Officer and NAPOLCOM
Representative. Applicants who passed the PMDE shall be endorsed for the conduct of the
Physical Agility Test (PAT).

47.Complete Physical, Medical and Dental Examination (PMDE) - this test shall determine
whether or not the applicant possesses the required coordination, strength and speed of
movement necessary in the police service.

48.Temporary - It is admitted due to the waiver of the educational or weight requirements.

49.The PNP Promotion System - This defined as the upward movement from one
classification or rank to another carrying higher benefits and more responsibility.

50.ATTRITION SYSTEM - refers to the retirement or separation from police service of PNP
uniformed personnel pursuant to any of the means mentioned in Section 24 to 29 of RA 8551
and other means as provided in NAPOLCOM Memorandum Circular No. 2008-005.)

51.Physical Fitness Test - It refers to the method of evaluating the physical condition of PNP
members in terms of stamina, strength, speed and agility.

52.PERFORMANCE EVALUATION AND COMPENSATION - It refers to the process of

measuring the performance of PNP members. It is also known as “performance evaluation
system”;

53.PERFORMANCE EVALUATION AND COMPENSATION - It Serves as a guide for

promotion, salary increase, retirement and disciplinary actions;

54.Personnel Economic Relief Allowance (PERA) - It is an allowance given to all PNP

uniformed personnel below the rank of Police Major to include cadets of the PNPA amounting
to Php500.00 per month effective 01 January 1991 (Ref: NAPOLCOM Resolution 91-18).

55.Incentive pay - It is an incentive pay for members (licenses) of the Medical, Veterinary,
Dental given to Medical, Dental and Nursing, and Legal Profession who joined the PNP.

56.Hazard pay - It is an allowance given as basic occupational hazard pay considering law
enforcement being a hazardous occupation.

57.Subsistence allowance - It is an allowance given to all uniformed PNP members to defray

the cost of their daily regular meals amounting to Php150.00 per day or Php4,500 per month.
58.Quarter allowance - It is an allowance given to officers and non-officers who are not
provided with living quarters, housing PNP units or living quarters through the auspices of the
PNP where their families can be accommodated.

59.Clothing allowance - It is an allowance given to cover the cost of maintaining uniforms that
PNP members must wear daily. This is paid at the rate of P200.00 per month for both officers
and non-officers

60.Laundry allowance - It is an allowance intended to defray the laundry costs of PNP

uniformed personnel whose frequent appearances in public affairs or frequent attendance at
ceremonies and assignment to units/activities require the wearing of a presentable uniform at
all times with the following rates

61.Gratuity - It is granted to any awardee of the Medal of Valor. The awardee shall receive a
monthly gratuity of twenty thousand pesos

62.Governors and Mayors - These are deputized as representatives of the NAPOLCOM in

their respective territorial jurisdiction.

63.POWERS OF LGU OVER THE PNP - refers to utilization of units or elements of the PNP
for purposes of protection of lives and properties, enforcement of laws, maintenance of peace
and order, prevention of crimes, arrest of criminal offenders and bringing the offenders to
justice and ensuring public safety, particularly in the suppression of disorders, riots,
lawlessness, violence, rebellious and seditious conspiracy, insurgency, subversion or other
related activities.

64.Organize - it means planning the work of the department and

of the personnel in an orderly manner.

65.Oversee - It means that the supervisor ensures that the work

that has been organized and delegated is satisfactorily

completed.

66.Delegate - It means giving someone else the responsibility

and authority to do something.

67.Precinct - the primary geographic subdivision of the patrol

operation bureau.

68.Post - Fixed geographic location usually assigned to an

individual officer.

69.Shift - one of several tours of duty.

70.Beat - the primary subdivision of a sector.

71.Sector - the primary geographic subdivision of a precinct.

72.Unit - subdivision of a section.

73.Squad - a subdivision of a unit.

74.Detail - a subdivision of a squad.

75.Section - a primary subdivision of a bureau with a department

wide responsibility for providing a specific specialized functions.

76.Uniform Crime Reporting - A nationwide, cooperative statistical effort of law enforcement agencies
voluntarily reporting data on

crimes brought to their attention.

2. Crime spot map - It post the location of murder's,rapes,

robberies,carnapping and other major crimes of the locality.

3. Traffic spot map - It post the the motor vehicle and pedestrian

accident which occur in the area.

4. Spot map - Useful to indicate the traffic accidents and crime

location.

5. Charged out card - Each time any file is issued, a record should

be made on a color charge-out which is often called a

Substitution Card or an Out Card which takes the place of

a file that has been removed from the cabinet.

6. Personal records - A file showing the history of each police

officer, both prior and subsequent to joining the force, is

indispensable.

7. Correspondence file - This consist of set or records of

communications classified, arranged and filed alphabetically

by the subject to which they pertain.

8. Modus operandi file - This consist of photographic records of

known criminals and describe the procedure how criminals commit

crime.

9. Cross reference - A notation put into a file to indicate that a

record is not stored in that file but in some other location specified

therein.It tells the filer or searcher where to find the needed

material.

10.Coding - Making an identifying mark on the item to be stored to

indicate what classifications it is to be filed .

11. The accredited professional organization for criminologists in the

 Philippines is the PCAP - Professional Criminologist

Association of the Philippines.

12.The Professional Criminologists Association of the Philippines

(PCAP) was accredited by PRC on March 25, 1990 as the

professional organization for criminologists in the country.

13. The Board of Examiners for Criminology was created on July 1,

1972, pursuant to Republic Act No. 6506 entitled “An Act Creating

the Board of Examiners for Criminologists in the Philippines and For

Other Purposes.”

14. The first Board, constituted in 1987, was composed of

1. Dr. Sixto O. de Leon as Chairman

2. Atty. Virgilio B. Andres as member

3. Jaime S. Navarro as member

15.Republic Act No. 6506 - An Act Creating the Board of Examiners

for Criminologists in the Philippines and for Other Purposes

Superior Officer- one having supervisory responsibilities, either temporarily or permanently, over
officers of lower rank.

Suspension - a consequence of an act which temporarily deprives an officer from the privilege of
performing his duties as result of violating directives or other department regulations.

Sworn Officers - all personnel of the police department who have taken oath and who posses the
power to

Order – an instruction given by a ranking officer to a subordinate.

Organization - It is a form of human association for the attainment of goal or objective.

patrol officer - is the backbone of the police department.

PD 765 - created the PC-INP.

Police - is a branch of the criminal justice system that has the specific responsibility of maintaining law
and order and combating crime within the society.

Police organization - is a group of trained personnel in the field of public safety administration engaged
in the achievement of goals and objectives that promotes the maintenance of crimes.

Post - a fixed point or location to which an officer is assigned for duty, such as a designated desk or
office or an intersection or cross walk from traffic duty.It is a spot location for general guard duty.

Ranking Officer- the officer who has the senior rank in a team or group.

RA 4864 - established Napolcom.Known as police act of 1966.

Rafael Crame - first filipini chief of the constabulary.

Report - usually a written communication unless otherwise specifies to be verbal reports; verbalreports
should be confirmed by written communication.

Route - (line beat) a length of street designated for patrol purposes.

Section - functional units within a division.

Sector - an area containing two or more beat, route, or post.

Sick leave - period which an officer is excused from active duty by reason of illness or injury.

Special Duty - the police service, its nature, which requires that the officer be excused from the
performance of his active regular duty
Line Organization - is the simplest and the oldest types of organization where responsibility extends in
a direct line from top to bottom within the structures and authority is definite and absolute.

line and staff organization is a combination of the line and functional types.

Off Duty - the nature of which the police officer is free from specific routine duty.

On Duty - the period when an officer is actively engaged in the performance of his duty

Area - a section or territorial division of a large city each composed of designated districts.

Beat - an area designated for patrol purposes whether on foot or motorized.

Bureau - largest organic unit within a large department.

Commanding Officer- an officer who is in command of the department, a bureau, a division, an area, or
a district.

Department Rules - rules established by department directors\superiors to control the conduct of the
members of the police force.

District - a geographical subdivision of a city for patrol purposes usually with its own station.

Division - a primary subdivision of a bureau.

Duty Manual - describes the procedures and defines the duties of officers assigned to specified post or
position.

Formal Organization - is defined as those organizations that are formally established for explicit
purpose of achieving certain goals.
Functional Organization - The functional responsibility of each functional manager is limited to the
particular activity over which he has control, regardless of who performs the function.

Henry Allen - a captain, first chief of the constabulary.

Informal Organization - are those sharing the basic characteristic of all organizations arise through the
social interactions of individuals or through family grouping.

Leave of Absence- period, which an officer is excused from active duty by any valid reason, approved
by higher authority.

Length of Service- the period of time that has elapsed since the oath of office was
administered.Previous active services may be included or added

Police Operational Planning - the act of determining policies and guidelines for police activities and
operations and providing controls and safeguards for such activities and operations in the department.
Involves strategies or tactics, procedures, policies or guidelines.

Operational Planning - the use of rational design or patten for all departmental undertakings rather
than relying on chance in an operational environment. The preparation and development of
procedures and techniques in accomplishing each of the primary tasks and functions of an
organization.

Police Planning - an attempt by police administrators in trying to allocate anticipated resources to meet
anticipated service demands. The systematic and orderly determination of facts and events as basis for
policy formulation and decision making affecting law enforcement management.

Planning - the determination in advance of how the objectives of the organization will be attained;
involves the determination of a course of action to take in performing a particular function or activity.
The process of developing methods or procedures or an arrangement of parts intended to facilitate the
accomplishment of a definite objective. The process of deciding in advance what is to be done and
how it is to be done.

Plan - an organized schedule or sequence by methodical activities intended to attain a goal or

objectives for the accomplishment of mission or assignment. A method or way of doing something in
order to attain objectives and provides answers to the 5Ws and 1H.

Strategy - a broad design or method or a plan to attain a stated goal or objective.

Tactics - are specific design, method or a course of action to attain a particular objective in consonance
with strategy.

case operational plan (COPLAN) - a definite target - specific activity conducted in relation to an
intelligence project under which it is affected. Several case operations may fall under one intelligence
project.- refers to a preparatory plan on how to carry out a case operation which is the last resort to
pursue intelligence objectives when normal police operations fail.

command post/holding area - area where case conferences, briefings and debriefings are being
conducted by the responding agencies.

dragnet operation - is a police operation purposely to seal off the probable exit points of fleeing
suspect from the crime scene to prevent their escape.

Intelligence Agency - is a government agency responsible for the collection,analysis or exploitation of

information and intelligence in support of law enforcement,national security,defense and foreign
policy objectives.

Intelligence Officer - is a person employed by an organization to collect,compile and analyze

information which is used to that organization.

Counter Intelligence - refers to effort made by intelligence organizations to prevent hostile or enemy
intelligence organization from successfully gathering and collecting intelligence against them.

Human Intelligence - category of intelligence derived from information collected and provided by
human sources.

Dead Drop/Dead Letter Box - is a method of espionage trade craft used to pass items between 2
individuals using a secret location and thus not require to meet directly.

Live Drop - 2 persons meet to exchange items or information.

Dead Drop Spike - is a concealment device used to hide money,maps,documents,microfilm and other
items.

Cut-Out - is a mutually trusted intermediary,method or channel of communication,facilitating the

exchange of information between agents.
Espionage/Spying - involves a government or individual obtaining information that is considered secret
of confidential without the permission of the holder of the information.

Agent Handling - is the management of agents,principal agents and agent networks by intelligence
officers typically known as case officers.

Case Officer - is an intelligence officer who is trained specialist in the management of agents and agent
network.

Agent - acts on behalf of another whether individual,organization or foreign government, works under
the direction of a principal agent or case officer.

Cryptography - is the practice and study of techniques for secure communication in the presence of
third parties called adversaries.

Eaves Dropping - Is the act of secretly listening to the private conversation of others without their
consent.

Propaganda - is a form of communication that is aimed at influencing the attitude of a community

toward some cause or position.

Evaluation - systematic determination of merit, worth and significance of something or someone using
criteria against a set of standards.

Collation - is the assembly of written information into a standard order.

Crime Intelligence - information compiled, analyzed and/or disseminated in an effort to anticipate,

prevent, or monitor criminal activity.

Strategic Intelligence - information concerning existing patterns or emerging trends of criminal activity
designed to assist in criminal apprehension and crime control strategies for both short and long term
investigative tools.

Tactical Intelligence - information regarding a specific criminal event that can be used immediately by
operational units to further a criminal investigation plan tactical operations and provide for officer
safety.
Open Source - refers to any information that can be legitimately obtained e. free on request, payment
of a fee.

Source - the place or person from which information is obtained.

Intelligence Assessment - is the development of forecasts of behavior or recommended courses of

action to the leadership of an organization based on a wide range of available information sources
both overt and covert.

Intelligence Analysis - is the process of taking known information about situations and entities of
strategic, operational, or tactical importance, characterizing the known and with appropriate
statements of probability. the future actions in those situations and by those entities.

Cryptanalysis - from the Greek word Kryptos-hidden and Analyein-to loosen or to unite - is the art of
defeating cryptographic security systems and gaining access to the contents of encrypted messages
without being given the crypto

R.A. 8551 - Placed PNP as support to the AFP in Counter insurgency operations thru intelligence
gathering

Carabineros de Seguridad Publica – organized in 1712 for the purpose of carrying the regulations

of the Department of State; this was armed

and considered as the mounted police; years after, this kind of police organization discharged the
duties of a port, harbor and river police.

Guardrilleros/Cuardillo – this was a body of rural police by the Royal Decree of 18 January 1836, this
decree provided that 5% of the

able-bodied male inhabitants of each province were to be enlisted in this police organization for

three years

Guardia Civil – this was created by a Royal Decree issued by the Crown on 12 February 1852

to partially relieve the Spanish Peninsular troops of

their work in policing towns,it consisted of a body

of Filipino policemen organized originally in each

of the provincial capitals of the central provinces

of Luzon under the Alcalde Mayor

American Period The Americans established the United States Philippine

Commission headed by General Howard Taft as its first

governor-general. On January 9, 1901, the Metropolitan

Police Force of Manila was organized pursuant to Act No 70of the Taft Commission. This has become
the basis for the celebration of the anniversary of the Manila’s Finest every January 9th.

1901 - ACT no. 175 of the Philippine Commission established the Philippine constabulary on august 8,
1901.

1905 - the Philippine constabulary school was established at the sta.lucia barracks in Intramuros on
February 17, 1905.

1908 - the Philippine constabulary school was transferred to Baguio City.

1916 - the Philippine constabulary school was renamed academy for officers of the Philippine
constabulary.

1917 - on December 17, 1917, Brigadier General Rafael Crame from Rizal Province, became the first
Filipino chief of the Philippine constabulary.

1926 - the academy for officers of the Philippine constabulary was renamed Philippine Constabulary
Academy.

1936 - the Philippine Constabulary Academy became the present day Philippine Military Academy.

1938 - The Philippine Constabulary became the existing and organized national police force of the
country pursuant to commonwealth act no. 343 dated June 23, 1938 and EO no. 389 dated December
23, 1950. This decree integrated local police forces into the Philippines constabulary operational and
organizational set up.

1966 - congress enacted RA no. 4864, the police act of 1966. This law also created the Police
Commission (POLCOM).

1972 - The POLCOM was reorganized as the National Police Commission.

1975 - PD 765 was enacted. This law is called the Police Integration Law of 1975. The Integrated
National Police was established with the Philippine Constabulary as nucleus under the Department of
national Defense. The NAPOLCOM, originall