BUSINESS MANAGEMENT SYSTEM

Minutes of Supply Chain SHE Meeting held in the Assets Boardroom on the 26 th of
October 2022 at 0700 hrs to review SHE Performance for the Month of October 2022.

1. PRESENT

No. Name Designation

1. M Gumbie MG Supply Chain Accounting Officer (Chairing)
2. V Manyumbu VM Junior Procurement Officer
3. T Mushayi TM Stores Clerk
4. E Maramwidze EM Stores Assistant
5. C Usale CU Issuing Storekeeper
6. Y Phiri YP Underground Storekeeper
7. T Mashava TM Hydraulic Hammers Storekeeper
8. B Mawadza BM Product Support Engineer
9. L Dondo LD Assistant Procurement Officer
10. M Ukama MU Buyer (Scribe)
11. E Java EJ Stores Assistant
12. M Hungwe MH Stores Assistant
13. E Hove EH Stores Clerk
14. A Hamadziripi AH Stores Clerk
15. S Mlauzi SM Stores Clerk
16. G Magama GM Stores Clerk
17. I Mukamuri IM Stores Assistant
18. M Hove MH Stores Clerk
19. V Nkiwani VN Peace Security
20. T Tembo TT Stores Clerk
21. T Chinyama TC Stores
22. N Siziba NS Attachee
23. P Hombore PH Attachee
24. E Mwasewa EM Castrol Storeman

2. APOLOGIES

No. Name Designation Reason

1. L Shirichena LS Supply Chain Superintendent Away on business
2. D Sisale DS H.O.S Inventory Management Away on business
3. B Muzvidziwa BM Procurement Officer Away on business
4. L Chapata LC SHE Officer On Leave
5. T Vongai TV Receiving Storekeeper On Leave
6. F Usai FU Junior Procurement Officer Attending Training
7. R Chikwangwani RC Assistant Procurement Officer Attending Training
8. J Mwale JM Stores Clerk On Duty

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9. N Kutse NK Stores Clerk On Duty
10. W Nkomo WN Driver On Duty
11. S Ncube SN Driver On Leave
12. T Mdege TM Stockchecker On Duty
13. T Java TJ Driver On Duty

SHE MOMENT
Y Phiri encouraged everyone to keep well hydrated in the hot season, especially between11am and 2pm when the sun is
hottest, to take breaks if working in direct sunlight and carry water bottles. He also cautioned the house to be alert about
critters that may enter the home and ensure windows and doors are closed at night.
3.0 OPENING REMARKS
The Chairman began with the Zero Harm Affirmation. He informed the house that the Department is behind schedule
with the document review, which is a cause for concern as there are documents which urgently need revision so that
they are up to standard. He observed that there is room for improvement with regards to the Department’s leading and
lagging indicators. He also noted that there will be a discussion on blind spots in various sections later in the meeting,
highlighting that all practices should be documented so that solutions for the blind spots are proffered. Finally, he urged
supervisors to engage their teams to ensure that those who were not present for the meeting were also updated.

4.0 PASSING OF MINUTES OF THE PREVIOUS MEETING

The minutes of the previous meeting were proposed by I Mukamuri and seconded by T Chinyama and were adopted as
a true record of what transpired in the previous meeting pursuant to corrections being made.
5.0 MATTERS ARISING

Deliberations/Issues Comments By By When

5.1 Bridge on road leading to Construction work is in progress. TV 31 October 2022 In progress.
Who
Oreti
5.2 Erect a barricade near Diesel tanks to remain where they are in the DS Update next In progress
Diesel transfer tanks interim. Projects seeking funding and meeting
BOQs.
5.3 Relocation of gas shed Site has been identified at the Green Park. DS Update next In progress
Projects seeking funding and BOQs meeting
5.4 Relocation of oil yard Site has been identified at the Green Park. DS Update next In progress
Projects seeking funding and BOQs. meeting

Temporary bund wall at Costain Yard is

complete; painting is in progress
5.5 Access to entrance at Container blocking the entrance is to be YP Update next In progress
Sandvik container is moved. Engagement was done but no meeting
blocked progress was made. Relocation of the
spares’ container to Comalco is an
alternative option
5.6 Doors for the Reagent shed Scoping meeting was moved to 31 October CU Update next In progress
are difficult to open 2022 meeting
5.7 Shed at CG Petrol Station A shed for cover needs to be constructed
ahead of the rainy season.

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 6.0 SHE STEERING MEETING FEEDBACK
6.1  Meeting not yet held for the month.
 SHE Liason meeting was held.
 SHE performance minewide has been good; 3 million fatality free shifts have been achieved.
 Guard against complacency
 SHE moment was “Working from heights”; it will be circulated as a tailgate
 One MTC was recorded in October and one LTI in July
 Put a stop to accidents so that we end the year well

7.0 SELECTED SHE TOPIC(S) FOR DISCUSSION- Blind Spots (M Gumbie)

 Topic on what blind spots are was conducted in daily tailgate.
 Insufficient PPE can cause injury
 Standby duties conducted as a shift cause fatigue during normal working hours.
 Blaming others
 Labour shortage is contributing to productive but undocumented practises.
 Stores is not centralised so labour has to be spread across multiple warehouses.
 Ineffective communication

7.1 SURFACE MONTHLY THEMES

8.0 SHE ISSUES FROM EMPLOYEES – SHE REPRESENTATIVES

 Departmental safety run has been good in the current financial year
 Do not pick empty bottles from bins

9.0 BMS LEADING INDICATORS

9.1 BBS Performance
Item Actual Target
BBS 84% 100%
VFL 1 2
9.2 PJO Performance
Item Actual Target
PJOs 30 30
9.3 Monitoring and Measurement
Item Actual Target
HOD Inspections 0 1
HOS Inspections 1 1
SHE Reps Inspections 4 4
Surveys 0 0
Equipment Calibration 100% 100%
SHE Meetings 1 1
Work Stoppages 0 0

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 SHE Suggestions 0 0
9.4 Nonconformities raised
Nil
9.5 Objectives and targets
Item No. Objective By Who Planned Target & Current Status
1. Building a warehouse next to D Sisale Complete
the bonded warehouse
 Warehouse
construction is
complete. IBRA was
done and revised.
2. Building a bundwall at the D Sisale Construction is complete.
Costain Yard
9.6 Management of Change issues
 No issues were discussed.
9.7 Compliance Obligations Status
 Calibrations for dispensing pumps are complying as scheduled.

10 STATISTICS
10.1 Occupational Accidents/ Incidents and reviews update- Minewide
Item Actual
Fatality 0
First Aid Case 0
MTC 1
LTI 0
Property Damages 2
Road traffic accident 3
Near misses 0
10.2 Occupational Health
Periodic medical examinations are being done. No employees were due for fire fighting training in the month.
10.3 Environmental Incidents and reviews update- minewide
One incident was recorded during the month.
11 POSTERS, POEMS AND SUGGESTIONS
Posters
1. S Mlauzi
2. T Mushayi
3. T Mushayi

Poems
Nil
SHE Rewards
 SHE performer of the month

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 SHE Suggestions

12 ANY OTHER SHE BUSINESS

 Blind spots will be further discussed in daily tailgate.
 Underground property damage incident needs to be reviewed
 Utilube drivers are requesting a shorter route to access emulsion

Closing Remarks
The Chairperson encouraged the team to work well with their supervisors. He wished everyone a safe working
month.

END OF MEETING

There being no further business the meeting ended at 0810Hrs.

Date of next Departmental SHE Meeting: TBA

Scribe
(M Ukama) Signed: …………………………

Date: ……………………………
Chairman
(M Gumbie) Signed: …………………………

Date: ……………………………

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