DOCUMENTATION

SAFETY AND HEALTH OFFICER ENRICHMENT PROGRAM (SHEP)

 4 Levels ( Tiers ) Of Documentation

1. Manual
2. Procedures
3. Instructions
4. Records, Forms, Reports, Registers

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 Level 1 – Manuals
Contents Of OSH Manual
Statements, procedures, instructions and
records
The manual at the minimum contain:
• OSH policy statement and OSH objectives
• Assignment of roles and responsibilities
• List of significant hazards/risks and
arrangements for prevention and control
• Personnel competency and training records

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 Level 2 - Procedures
 New Employees  Confined Space Entry
 Injury / Illness  High Pressure System
Reporting and  Compressed Gases,
Investigation Cryogenic Liquids,
 Risk Assessment Vacuum Equipment
 Relevant Legislation  Chemicals, Solvents,
and Implementation Flammable Materials
 Rules for Visitors  Electrical Systems
 Emergency Plans Safety
 Personal Protective  Lockout / Tagout
Equipment
Note: involve multiple party or process
 Construction Safety

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 Level 3 – Instructions
(How do we do our daily jobs)

• How to perform specific tasks

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 Level 4 - Records, Forms, Reports And
Registers

Records are documents used to track and

demonstrate performance
A form is a documentation to standardise
records
Reports are summaries of performance or
their analysis
Register is an official or formal list recording
names, events, or transactions

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 Examples Of Records To Be Kept
 Legal, regulatory and
other code requirements
 Results of risk Assessment
 Permits, licenses and
other approvals
 Training records
 Audit and regulatory
compliance audit reports
 Reports of identified
nonconformities,
corrective action plans
and corrective action
tracking data
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 Hazardous material spill
/ other incident reports
 Communications with
customers, suppliers,
contractors and other
external parties
 Results of management
reviews, minutes of
meeting
 Sampling and
monitoring data
 Maintenance records
 Equipment calibration
records
 Prevent Non-current Documents
From Unintended Use

Remove promptly from:

– All points of issue
– All points of use
Archival documents are suitably
identified

 [ IT IS COMMON NOW TO HAVE PROCEDURES

IN SOFT COPY FORMAT]

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