Presentation of

I.T. Club
 Table of Contents

I. Getting Start
II. The New Interface
III. Excel Basic
1. What is Excel ?

Excel is a computerized spreadsheet, which is an important

business tool that helps you report and analyze information.

Excel is software that lets you create tables, calculate and

analyze data. This type of software is called spreadsheet
software.

2. What is spreadsheet ?

A type of application program which manipulates numerical and

string data in rows and columns of cells. The value in a cell can
be calculated from a formula which can involve other cells. A
value is recalculated automatically whenever a value on which it
depends changes. Different cells may be displayed with
different formats.
Common scenarios for using Excel include:
Accounting - Exp. cash-flow, income P&L statement etc.
Budgeting - Exp. Marketing, event, retirement etc.
Billing and sales - Exp. Sale invoice, purchase order etc.
Reporting - Exp. Project performance, forecast data etc.
Planning - Exp. Weekly report, yearly report etc.
Tracking - Exp. Timesheet, to do list etc.
Excel stores spreadsheets in documents called
workbooks.

Each workbook is made up of individual worksheets, or

sheets
By default, Excel will open a blank workbook that
contains three worksheets (spreadsheets)
* Use the Alt + Enter key combination to enter text on multiple
lines within the same cell
The Quick Access Toolbar

this is a customizable toolbar that contains a set of commands that are

independent of the tab on the Ribbon that is currently displayed. You can
move the Quick Access Toolbar from one of the two possible locations,
and you can add buttons that represent commands to the Quick Access
Toolbar.
Home Tab :

The Home Tab in Microsoft Excel 2010 has a lot of functionality for number
crunching built right into it. You can do things like formatting, alignment,
inserting and deleting rows or columns, sorting and filtering numbers,
applying styles and formatting effects, finding and replacing data and
much more using the Tab.
Insert tab :

The insert Tab in Microsoft Excel 2010 has a lot of functionality for
analyzing. You can do things like table, charting, links, symbols, text
decoration and much more using the Tab.
Formula :

The Formulas Tab in Microsoft Excel 2010 greatly simplifies the task of
number crunching. The Excel Formulas Tab has the following groups:

Function Library
Defined Names
Formula Auditing
Calculation
Data tab :

Using this tab, you can import data from external sources including but
not limited to a text files, Microsoft Access databases, web pages, xml
documents, Microsoft Query, Microsoft SQL Server databases.
Review tab :

This Tab has functionality that will let you read your Excel workbooks, add
and delete comments, protect and unprotect Excel sheets/workbooks
and finally allow users to track changes in a multi user Excel workbook.
Excel Basic

Learn copy and paste.

Through mouse.

Through keyboard.
Excel Formula Errors – Understand and Debug Them

The following are some errors that may appear in a spreadsheet (there are
others too)

- #######
Cell is too narrow to display the results of the formula. To fix this simply
make the column wider and the “real” value will be displayed instead of the
###### signs. Note that even when the ###### signs are being displayed,
Excel still uses the “real” value to calculate formulas that reference this cell.

- #NAME?
You used a cell reference in the formula that is not formed correctly (e.g.
=BB+10 instead of =B3+10)

- #VALUE!
Usually the result of trying to do math with a textual value. Example: =A1*3
where A1 contains the word “hello”
Create Formulas.

Formulas are equations that can perform calculations, return

information, manipulate the contents of other cells, test conditions, and
more. A formula always starts with an equal sign (=).

=sum(syntax)

Cell references

identify individual cells or cell ranges in columns and rows.

Cell references tell Excel where to look for values to use in a formula.
Reference of cells.

1) Relative references:

Automatically change as they’re copied down a column or across a row.

2) Absolute references:

They are fixed. They don’t change if you copy a formula from one cell to
another. Absolute references have dollar signs ($) like this: $D$9
Function.

SUM
Average
SUMIF
COUNT
COUNTA
COUNTIF
IF

Cell formatting...
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THANK YOU