Global Water Partnership South Africa

Block A, Ground Floor Hatfield Gardens

333 Grosvenor Street
Pretoria South Africa

12 October 2022

REF: Bid No: ITB No. T012/04/2022_2

Dear Sir/Madam,

Subject: RE-ADVERTISEMENT - Request for Proposal (RFP)/BID Letter: Consultant for Drought Risk and
Vulnerability Assessment for the Buzi, Pungwe and Save (BUPUSA) Basins

GWPSA, on behalf of the beneficiary, is pleased to invite you to take part in a Request for Proposal (RFP)/BID
for the “Consultant for Drought Risk and Vulnerability Assessment for the Buzi, Pungwe and Save
(BUPUSA) Basins”.

This opportunity has been re-advertised as an open tender process on the GWPSA Website and other water
networking platforms and promotes equal opportunities among the research and development community.
A quotation based on a fixed price and proposed activity schedule, is requested in the RFP/BID document
ITB No. T012/04/2022_2. The Bidder must submit two proposal documents in either PDF or word in a size
that is transferrable via email to the GWPSA contact addresses in this Bid letter, i.e., one Full Technical
proposal and one Full Financial proposal. Since this is a re-advertisement, all suppliers that have submitted
proposals already, don’t need to re-apply.

The deadline for submissions is 11 November 2022 at 12:00 midnight CAT and it is our intention to award
the contract shortly thereafter. The start date is estimated for 25 November 2022 and is set for a duration
of 75 calendar days spread over two years. Any quotation/proposal queries must be raised before 17:00hrs
on 19 October 2022 and should be directed to gwpsaprocurement@gwp.org and copied to
mark.naidoo@gwsaf.org. Due to COIVD-19 pandemic restrictions, Bids will be opened electronically and
reviewed on the 14 November 2022 at 09:00 am by the Technical Evaluation Committee, by representatives
from the GWPSA procurement team as well as Focal points from Mozambique and Zimbabwe Governments.
Bids received after the final date of receipt of tenders may be disregarded. GWPSA may extend the final
date for submission of bids for any reason it deems necessary and will notify all bidders in this event.
PROPOSED STANDARD TECHNICAL PROPOSAL EVALUATION CRITERIA

The technical proposal contributes 80% of the total and final evaluation score whilst the financial proposal
carries 20% of the weighted score. The Proposal that scores 75% and more will proceed to the financial
evaluation stage. This addendum provides a detailed breakdown of how the technical proposals will be
evaluated and scored.

Summary of Technical Proposal Evaluation Forms Points

Score Weight
Obtainable
1 Expertise of Firm / Organization / Individual 30% 30
2 Proposed Methodology, Approach and Implementation Plan 40% 40

3 Management Structure and Key Personnel 30% 30

Total 100% 100

Technical Proposal Evaluation (FORM I)

Points
Expertise of the Firm/Organization/Individual
Obtainable

• Reputation of Organization and Staff / Credibility / Reliability / Industry

1.1 Standing 10
• General Organizational Capability which is likely to affect implementation

• Extent to which any work would be subcontracted (subcontracting carries

1.2 additional risks which may affect project implementation, but properly done it 10
offers a chance to access specialized skills)
• Quality assurance procedure, warranty

Relevance of:

1.3 • Specialized Knowledge 10

• Experience on Similar Programme / Projects
• Experience on Projects in the Region
• Work for major multilateral/ or bilateral programmes

SUB TOTAL 30

Technical Proposal Evaluation (FORM II)

Proposed Methodology, Approach, and Implementation Plan

• To what degree does the Proposer understand the task?

• Have the important aspects of the task been addressed in sufficient detail?
2.1 • Are the different components of the project adequately weighted relative to 15
one another?
• Is the proposal based on a survey of the project environment and was this data
input properly used in the preparation of the proposal?

2.2 • Is the conceptual framework adopted appropriate for the task? 25

• Is the scope of task well defined and does it correspond to the TOR?
 • Is the presentation clear and is the sequence of activities and the planning
logical, realistic and promise efficient implementation to the project?

40

Technical Proposal Evaluation (FORM III)

Management Structure and Key Personnel

Team Leader - Disaster Risk Management Expert

• General qualification
• Sustainability for the project
• International experience
3.1 • Experience in the SADC region river basin organisations (RBOs) and BUPUSA 15
basins with regards to scope of work
• Training experience
• Professional experience in the area of specialization
• Knowledge of region
• Language qualification

Consultant: Drought Risk and Vulnerability Assessment for the Buzi, Pungwe and
Save (BUPUSA) Basins

• General qualification
• Suitability for the project
• International experience
3.2 • Experience in development of Disaster Risk and Vulnerability Assessments 15
within the region and internationally
• Experience in leading and developing Disaster Risk and Vulnerability
Assessments within RBO’s in the region
• Professional experience in the area of specialization
• Knowledge of region
• Language qualification

SUB TOTAL 30

GRAND TOTAL 100

Bid submissions should be addressed to:

The Manager GWPSA NPC

Ground Floor, Block A Hatfield Gardens
333 Grosvenor Street Hatfield, Pretoria

and emailed to gwpsaprocurement@gwp.org and copied to mark.naidoo@gwpsaf.org (note email

submissions should be in batches each less than 10Mb)

The Work will be administered under a standard Consulting Agreement, compliant with the GWPSA NPC
Procurement Policy.
We very much look forward to your response and appreciate your participation on this SADC project. Yours
sincerely,

On behalf of GWPSA

Mr. Mark Naidoo

Programme Officer
Annex 1: Terms of Reference:

Consultant: Drought Risk and Vulnerability Assessment for the Buzi, Pungwe and
Save (BUPUSA) Basins
Terms of Reference for a Consultant for Drought Risk and Vulnerability
Assessment for the Buzi, Pungwe and Save (BUPUSA) Basins

1. INTRODUCTION AND BACKGROUND

The GEF-funded project “Management of competing water uses and associated ecosystems in
Pungwe, Buzi and Save basins” is being implemented by the International Union for Conservation of
Nature (IUCN) and executed by GWP-SA together with the Government of Mozambique (GoM) and
Government of Zimbabwe (GoZ). It targets the conservation and sustainable use of the
transboundary water resources, including the risk mitigation components within the Buzi, Pungwe
and Save river basins shared bilaterally by Mozambique and Zimbabwe. The 3 basins are located
along the Beira corridor, an important economic corridor that links Beira harbour to the hinterland,
with associated impacts on the environment (pollution from mining activities, intensive agriculture,
deforestation, saline water intrusion etc.). Populations in the basins have become highly vulnerable
to climate hazards (i.e., floods, droughts, cyclones) whose occurrence is likely to increase with
climate change aggravation.

The increasing development of upstream water uses is now raising the issue of equitable water
allocation and the accompanying dimension of environmental flows that has particular importance
in a transboundary context. These resource aspects are of highest importance for the communities
that derive their livelihood from ecosystem services, in a context of endemic poverty and low
resilience to climate change impacts. The project seeks to promote holistic approaches to the water-
food-energy nexus, with specific interest in connected ecosystems. It has a double focus of
developing capacities for managing water resources and designing participatory and community–
based strategies.

The project’s main objective is to strengthen the management of transboundary water resources
and connected ecosystems for sustained ecological benefits and improved resilience for the riparian
communities. This contributes to GEF’s Strategic Objective 1 which seeks to conserve, sustainably
use, and manage biodiversity, ecosystems and natural resources globally, taking into account the
anticipated impacts of climate change – and is consistent with the focal area strategy for
international waters (IW), as it will contribute to the conservation of the 3 basins’ aquatic
ecosystems and wetlands through the sustainable management of transboundary water basins.

The need for developing transboundary cooperation for water resources management has been
materializing for years through several initiatives, including the signing of the Pungwe and Buzi
transboundary agreements (the Save agreement is under preparation, and the wish to establish a
bilateral tri-basin river basin organisation. In each component, the project will contribute to support
transboundary cooperation for water resources management, either with the development of joint
initiatives (joint hydrological monitoring campaigns), common tools development (TDA/SAP,
adoption of guidelines for eflows implementation), bilateral capacity building or through experience
sharing (on community-based early warning systems for instance):

• Component 1: will contribute to strengthening water-related risk management through the

reinforcement of monitoring systems, the development of real-time operational tools, and
the empowerment of communities in their flood and droughts mitigation autonomy.
 • Component 2: will focus on enhancing ecosystem services through quantitative water
management, including operationalisation of environmental flows (assessment and legal
framework establishment), and through water quality improvement.
• Component 3: National inter-ministry committees and technical advisory teams would
contribute to the development of a regional Transboundary Diagnostic Analysis and
subsequently to the preparation of a Strategic Action Plan.

Benefits of collaboration on transboundary basins and adoption by cooperating states of a

Transboundary Water Resource Management approach will contribute to strengthening community
resilience to droughts, mitigation of these risks, improve water allocation, and address
environmental issues. Results and impacts will include increased transboundary water cooperation
including a coordinated approach for drought risks management and mainstreaming of these risks in
the decision-making process, strengthened capacities for transboundary water resources
management linking appropriate scales of intervention, increased communities’ autonomy and
ownership in water-related risk management, reduced vulnerability of the local communities to
droughts.

1.1. Problem Context

Droughts are undoubtedly the most far-reaching of all natural disasters in the three basins, Buzi,
Pungwe and Save. They are primarily being triggered by a range of drivers that include climate
change, lack of infrastructure, poverty and rural vulnerability; increasing water demand due to
urbanization, industrialization and the growth of agribusiness; poor water and soil management;
weak or ineffective governance; amongst other causes. Unlike the risks associated with floods,
drought risks in the Basin and the Southern Africa Region remain poorly understood. The drought
induced losses and impacts are less systematically captured, standards for measuring drought
hazard have only recently been introduced, and data collection constraints make it difficult to
accurately model risk in many locations in the BUPUSA basin. The riparian countries of the BUPUSA
basin share the need for developing community resilience to climate and water-induced hazards,
including droughts. Cooperation in this regard benefits their upstream-downstream basin
relationships and enables experience sharing on similar concerns. As such, strengthening resilience
to droughts is a key component of the project with

Component 1 streamlining on strengthening floods and drought warning and mitigation. This
component proposes to:

• Develop the understanding of both flood and drought processes and risks,
• Improve early warning mechanisms for both floods and drought, and;
• Develop response capacity of relevant government agencies and local communities

The overall objective of the drought risk and vulnerability assessment is to strengthen community
resilience and response to drought impacts through the provision of applicable drought monitoring
tools for the BUPUSA communities. The assessment and tool kit targets the riparian communities in
the BUPUSA basin for both Mozambique and Zimbabwe.
2. OBJECTIVES OF THE CONSULTANCY

2.1. Overall Objective

The objective of this Consultancy is to support the development of drought monitoring tools and
early warning systems to improve community resilience to droughts in the Buzi, Pungwe and Save
Basins (BUPUSA) of Mozambique and Zimbabwe.

2.2. Specific Objectives

The specific objectives include:

2.2.1. Assessing the basin communities’ resilience to drought using participatory approaches
2.2.2. Developing tools for drought management and EWS in the BUPUSA basin
2.2.3. Improving community resilience to droughts by strengthening community-based Early
Warning Systems
2.2.4. Develop and implement community based pilot drought management
interventions/projects 2.2.5.Organizing and providing the training needed for drought
forecasting and mitigation in the BUPUSA basin

3. SCOPE OF WORK

3.1. Conduct a situational analysis on the occurrence of droughts and current and ongoing
initiatives on drought management adaptation and mitigation in the BUPUSA basin.
3.2. Using a participatory approach, conduct impact assessments to quantify how droughts
affect specific areas, sectors, stakeholders and local communities.
3.3. Review the modelling frameworks and tools that are currently deployed within the BUPUSA
basin to mitigate drought impacts (inter-community/upstream-downstream and local
authorities warning, intra-community warning & response).
3.4. Review existing Indigenous Knowledge Systems (IKS) used in the management of drought
3.5. Work closely with local communities, Water Authorities, National Meteorological and
Disaster Management Services, develop drought management and Early Warning Tools for
the BUPUSA basin.
3.6. Elaborate a robust and sustainable BUPUSA drought information dissemination strategy,
incorporating existing IKS, targeted mainly towards water users and vulnerable
communities in the basin, while ensuring Gender Equality and Social Inclusion (GESI).

3.6.1.Identify training needs specifically for drought which will include:

• Climate outlook
• Education and outreach approaches, in particular on community risk and
vulnerability, and response strategies, and
• Engaging the communities on drought risk preparedness, response, recovery and
prevention

3.7. Design and implement community-level interventions, specifically for drought.

3.8. Contribute to the BUPUSA Transboundary Diagnostic Analysis (TDA) and Strategic Action
Plan (SAP) development.
3.9. Incorporate and mainstream Gender Equity and Social Inclusion (GESI).
4. DELIVERABLES
4.1. Inception report incorporating the methodology, workplan and budget
4.2. Situational Analysis Report detailing the current drought management practices, impacts on
various sectors and initiatives in the BUPUSA basin.
4.3. Communication strategy which includes potential dissemination methods ensuring
maximum coverage of local communities, content, format (local languages), recipients and
timing of the messages.
4.4. Decision support tools to enable relevant drought management institutions and
communities to make appropriate decisions
4.5. Training on drought management tools to institutions and communities
4.6. Project identification and implementation Manual for community based drought
management interventions (small grants projects)
4.7. Implemented drought management interventions (small grants projects)
4.8. Report on key issues related to TDA, NAPS and SAP
4.9. GESI action Plan and reports
4.10. All final documents will be in both languages English and Portuguese

5. DURATION OF ASSIGNMENT

24 months.

6. REPORTING

The Consultant shall work under the technical and administrative control of the PMU. The
Consultant is expected to attend and report on progress at the monthly PMU meetings. On a day-to-
day basis or as when necessary, the Consultant shall liaise with the PIU.

A Technical Advisor shall be appointed to support the PMU in ensuring that all deliverables outlined
in these Terms of Reference are achieved.

7. COMMENCEMENT OF ASSIGNMENT

November 2022

8. TERMINATION OF ASSIGNMENT

November 2024
9. TEAM COMPOSITION

The team shall be a group made up of experts and NGOs working with local communities from both
Mozambique and Zimbabwe. The team shall have the following expertise:

9.1. Team Leader

• At least a Master’s degree in Water Resources Management/Agrometeorology or a
related relevant discipline, preferably with 15 years’ experience in drought management
and mitigation projects.
• At least 10 years of demonstrated experience in drought management projects,
experience with NGOs will be an added advantage.
• Abilities to lead and coordinate a wide variety of multidisciplinary activities in a multi-
cultural context.
• Previous experience with international river basin organizations or similar in Southern
Africa is an asset.
• Fluency in English or Portuguese language.

9.2. Other Support Experts

9.2.1. Water Resources Expert

• Minimum of an MSc Degree in Water Resources Management or any other related
field
• A PhD will be an added advantage
• At least 10 years working experience in drought and flood modelling and early
warning systems/GIS use for modelling.
• Extensive knowledge of hydrological and hydrodynamic modelling tools used in
flood forecasting; should have a very good experience with rainfall- run-off
modelling.
• Modelling experience in the BUPUSA basin

9.2.2. Disaster management

• Minimum MSc in Disaster management
• 2 years of relevant experience

9.2.3. Agrometeorologist
• Minimum MSc in Agrometeorology
• 5 years of relevant experience

9.2.4. Disaster management

• Minimum MSc in Disaster Risk Management
• 5 years of relevant experience
 9.2.5. Socio-economist
• Minimum MSc in Social Sciences
• 5 years of relevant experience

9.2.6. Communication Specialist

• Minimum BSc in Communication
• 5 years of relevant experience

10. OTHER PROVISIONS

10.1. Taxes

A withholding tax shall be charged to the consultant, and GWPSA will avail the corresponding tax
certificates. GWPSA will not be liable for any additional taxes due to tax Authority/ies in the country
of origin of the Consultant.

10.2. Travel

The Consultant is expected to engage stakeholders and key role players through a number of
regional workshops and field visits. The list will include, but not be limited to relevant Departments
and institutions in the Member states, and project partners as listed in the BUPUSA GEF Project
Document.

11. APPLICATION FOR CONSULTANCY

The applicant is expected to submit separate Technical and Financial Proposals clearly detailing total
number of days to complete work and daily rates inclusive of all anticipated costs in United States
Dollars (USD) during the period of assignment. The term “all-inclusive” implies that all costs
(professional fees, communications, consumables, VAT etc.) that could be incurred by the consultant
in completing the assignment are already factored into the daily fee submitted in the proposal.
However, travel costs should be identified separately in line with proposed activities and allocated
consulting days.

Electronic Technical and Financial proposals should be submitted in the English Language with a
subject line clearly titled: “Terms of Reference for a Consultant for Drought Risk and Vulnerability
Assessment for the Buzi, Pungwe and Save (BUPUSA) Basins” through email to
gwpsaprocurement@gwp.org, Mr. Mark Naidoo mark.naidoo@gwpsaf.org, and a copy to Dr.
Pinimidzai Sithole pinimidzai.sithole@gwpsaf.org by no later than the 11 November 2022.