NIHON BUN KASAI

JAPANESE CULTURE FESTIVAL

MAY 31, 2023, STI NOVALICHES GYMNASIUM

MEMBERS
Angeles, Marie Francez
Daypuyart, Joribel
Dondoyano, Pamela
Ollier, Mark Rey
Sevilla, Angeline
Villanueva, Sharmaine
 I. EXECUTIVE SUMMARY
This is about the Japanese cosplay event named, Nihon Bun Kansai a Japanese cultural Festival
that will be held on May 31, 2023. The students are required to wear any Japanese character in
participation in the cultural event. The event has a lot to show including their traditions, flowers, and
their seasons. The event will be organized by the two departments; the hospitality department and the
tourism department. The event has a lot of activities to offer for the students, it will also make the
experienced the traditions and crafts in Japan. The event organizers also partnered with different clubs
to support the event to make it more creative and fun to go with. The event is perfect for the students
who love watching anime and playing Japanese online video games. It will make them display and
introduce their favorite characters by being creative and resourceful in making their costumes.
This event will be a highlight also for the students and professors. It has a lot of benefits for the
participants, making them more knowledgeable and showing their skills and creativity during the
cultural festival. This event will also take a lot of time to money, time, plan, prepare and execute. But
this event has given a long time to plan and prepare for the organizers to meet the planned details.
What: What are the activities that can be done in the Japanese Cultural Festival?
Why: Why are they doing this?
When: When will the students show their talents and creativity in this event?
Where: Where will this be situated?
Who: Who will be the participants and organizers?
How: How will this happen?
This event will make a memorable experience for the students, for having them experience the
cosplay event with their friends and classmates. They will also earn from this event and make them
more knowledgeable about their dream place. It will also make them feel that the organizers of this
event will bring them to their dream place in a creative way. Organizers should show appreciation to the
students who did their best at the event, especially to the students who wore costumes. To appreciate
them for their passion in displaying their favorite Japanese character.
 II. INTRODUCTION
Japan is very known for its beautiful tradition and culture. They are also known for being clean,
respectful, and rich in culture and tradition. Japan also has part in the Philippine history, so there are so
many things that Filipinos adapted. It can still be seen nowadays that Filipinos are remarkably familiar in
Japanese traditions. Japan is also known for their literature; Filipinos are fan of anime, and it also
became part of their childhood.
The generation today is more advanced and more curious about the things they see. The
Japanese influenced Filipinos in a lot of ways. The Japanese Cultural Festival is made for the students to
help them highlight their talents, skills, and creativity. This event is connected to the foreign language
course of the students. To make them more relatable and more experienced, the professors decided to
make this event to enable their students to learn in an incredibly fun and highly active way. The students
are extremely excited in this kind of event, dressing up and making their moves inspired by their favorite
characters. It will also give them more courage to study more and be inspired by this event. It will also
be a way for the students to have a bond with their classmates and professors. Having a memory that
will be given to the students will be more a way that the institution is good at making their students
happy while learning.
The institution is very professional in making their students more capable in their future career.
STI Novaliches College is located at STI Academic Center, Diamond Avenue corner Quirino Highway, San
Bartolome, Novaliches, Quezon City, 1116 Metro Manila. The STI Novaliches College is known for
equipping their students with more advanced and experienced in terms of being professional and
knowledgeable in their future career. They are also strict in terms of the behavior and manners of their
students; the institution also practices their students to be more responsible and professional in the
same way. Allowing their students to handle events to make them experienced in many ways. They are
also good at enhancing their students' skills and creativity by organizing events and through the
activities given by the professors.
 III. OBJECTIVES OF THE EVENT, THEME AND SCOPE
These are the things that the organizers must execute and achieve in the event. These are the
goals of the event. The event would be called successful if the objectives were achieved.
All participants are wearing their chosen Japanese character.
Food must be presented presentable and neatly.
The activities must be executed accordingly.
Any problem that will encounter in the event must be handled professionally.
Must accommodate every student with a smile and greetings.
The Japanese Cultural Festival has three themes, the summer, and the Sakura blossoms. The
themes are incredibly attractive to the participants. The chosen themes are carefully decided to make
the event the best of it. The chosen themes are very imaginable, and the organizers are doing their best
to make it realistic and very catchy for the eyes of the people. The organizers are also making sure that
the participants feel like they are in Japan, the themes are also perfect for picture taking especially for
those whose wear costumes. Also, the event will be having no contest to make sure everyone is fair, and
everyone is free and happy while doing their task in the event.
The event is open to everyone who is studying and working inside the institution. The second-year
college of hospitality department and the tourism department oversee making the event successful. The
hospitality department oversee the cuisine of Japan. The tourism department is assigned to making the
guests welcome and assist. Also, these two departments are obliged to wear their chosen Japanese
character to the event. It will also make the event more interesting to the eyes of the students, it will
also be an experience for them to display their inner childhood. The event also will help the students to
familiarize the Japanese traditions and culture. The chosen activity for the event is chosen by the
professors to make sure that it was authentic and came originally from Japan. The menu that will serve
the event is carefully chosen for the students must try on the event. The event preparation will start at 6
am, especially for the hospitality department because they are the ones who will prepare the food for
the event. The event will start at 9 am and end at 5 pm, making sure that the students with a class
schedule in morning and afternoon class can visit it. The students can also bring home souvenirs for the
event, making sure that the event is one of the memorable events in their school days.
 IV. DEMAND ANALYSIS

The Japanese Cultural Festival are going to be the first time will be happen in the
institution, so that the organizers are very eager to make it memorable and fun for the student.
The Japanese Cultural Festival are offering a lot of foods, but Filipinos are very familiar of the
foods that Japan can offer. Since Filipinos are very aware of the food that the event is going to
serve, they chose the very traditional food and making it very authentic. The event is making
sure that the students will taste also the culture of Japan. The students are not going to pay for
the food they will be tasting at the event. Bite sizes are going to serve to each student. Even
though the raw ingredients are expensive for the organizers to buy and can accommodate all
the students that are going to visit, the organizers choose the food that is budget friendly and
can make a lot of bite size foods. The food is also an attraction to the students when they come
to the event, because an event is very attractive when it comes with food. The food that are
going to serve in the event is perfect for the students who love to watch anime, they can relate
to it. The demand of food in this event is very high because students are always looking for food
especially when it’s free.

V. COMPETITION ANALYSIS

The institution is also known for its great events and activities, which is students can do
their talents, skills and creativity. The institution has a lot of events and activities can offer throughout
the year, so that the students can have a chance to show their best out of it. The competition in the
institution has a diversity for the students, because students have a different talents and skills, they will
attract other audience and guests by doing their bests and making their events pleasing in the eyes. The
other strands will hold an E-games tournament such as Valorant and Mobile Legends. This is very
popular this generation. They will generate lots of audience and participant for sure. There will be fun
and excitement. This is a tool on a successful event following the trend and what the generation is into.
But there are also risk in holding an event like this. They need to secure and organize the event so well
so that there will be no trouble. And they need to make sure all their internet connections are good and
well. In the other side some alternatives for our event to generate more attendance or profit is to do
some activities like cosplaying, photo booth, Japanese singing, j-dance, voice acting, etc., This will make
people interested in our event and may produce more attendee. And we can hold a Japanese food
booth so they can try foods from Japan and experience it.

But, having a healthy competition will be resulting it in a good and healthy environment for the
students and for the professors. In this kind of event having a competition has a lot of advantages also,
this is also a way for the students to make their best out of it by not having a dirty moves. We will also
see this kind of event on who are the competitive students. But most of the students are very attractive
to the free tastes, students are always tired and does not have enough sleep, so they always target free
foods. They are also attractive to the trends like online games, and fashion shows. They also tend to like
colorful events and gram (for Instagram pictures) events.
VI. IMPLEMENTATION

The activities and foods that the event offers are not unusual for the Filipinos and especially
among the students. It is very easy for the event to implement because Filipinos are very active
in this kind of events. The event is friendly, attractive to everyone and very informational. Even
families can relate to this kind of event because it is one of their childhood memories.
Organizers can do prepare this for a month, the decorations will take a lot of time because of
enormous standees, like the Sakura blossoms it also requires a lot of time and materials, but it
can implement by giving and allocating a lot of time and money. The event also need a lot of
personnel that can watch and monitor the event wile on its process, to make sure that the event
has started and has timeline of progress. Philippines has the materials needed. The event is not
that so big, it does not require a lot of supplies. The materials needed for the activities are
always available in many national bookstore and school zones.

VII. FINANCIAL ANALYSIS

Costing For Nihon Bun Kansai Event

SITE BUDGET ACTUAL

EQUIPMENT 5,000 2,000
COURT

TOTAL 5,000 2,000

DECORATION BUDGET ACTUAL

PAPER SUPPLIES 500 300
LIGHTNING
BALLOON 500 500
FLOWERS 1,000 800
TEXTILE

TOTAL 2,000 1,600

REFRESHMENT BUDGET ACTUAL

FOODS 15,000 10,000
DRINKS 3,000 2,000
OTHERS 3,000 2,524

TOTAL 21,000 14,000

 PROGRAMS BUDGET ACTUAL
SPEAKERS
PERFORMERS
OTHERS 1,000 1,000

TOTAL 1,000 1,000

PUBLICITY BUDGET ACTUAL

GRAPHICS WORK
FLYERS 1,500 1,000
INVITATION 3,000 2,500

TOTAL 4,500 3,500

PRIZES BUDGET ACTUAL

CERTIFICATE

TOTAL

COST BUDGET ACTUAL

SITE 5,000 2,000
DECORATION 2,000 1,600
REFRESHMENTS 21,000 14,524
PROGRAM 1,000 1,000
PUBLICITY 4,500 3,500
PRIZES 0 0
TOTAL: 33,500 22,624

The Estimated Cost for our event is 34,000 pesos. But the estimated cost generated for the
entirety of the budget is 33,500 pesos for all the expenses of the event including the Site, Decorations,
Refreshments, Programs if there is anything that needs to be paid, 1,000 pesos have been allocated
here, and Publicity. We also had sponsors for the other needs of our event like certificate. As for our
actual, we only have 22,624 pesos for all the expenses of our event.
VIII. SWOT ANALYSIS

STRENGTH
‌It gives students studying hospitality and tourism management hands-on experience. It gives
them enough more knowledge about the industry by having an experience to that industry.
They also can practice the lessons that they are having in class in experiencing events.
Accommodating their guests, they can accumulate more knowledge about the industry they are
studying.
Encourages students to improve their social skills and understanding. It is a bridge for the
students to improve and enhance their communication skills, listening skills, social skills and
understanding. It is very an advantage for them to also look for their room for improvements.
‌Gaining the students' connections and points of view. It can also enable students to have
connections with other students, it will also test their cooperation, teamwork and
communication skills.
WEAKNESS
Since it is a public event and students formed it to make it possible, inadequate event
organization and planning may occur. Event promotion may be difficult since this is a school
college event with college students as the target audience. Because the event is taking place on
campus, there may be system and technology failures. Because the event is organized by
tourism and hospitality management students, the budget is uncertain. The location may
become crowded as a result of its limited space.
OPPORTUNITIES
There are numerous opportunities that may arise and be encountered during the said event.
Some of it may broaden students' interest and comprehension of the event. It also improves the
student's skills and values in relation to Japanese festival culture and encourages their social
skills and understanding in areas of the development of their broader perspective.
THREATS
There are numerous unanticipated events, such as threats, that may occur during the event.
Because the event is being held on campus, natural disasters such as typhoons, floods, and
earthquakes may occur, causing disruption and problems. Ineffective poor time management
may also disrupt the event's flow, affecting guests and students.

IX. CONCLUSION AND RECOMMENDATION

CONCLUSION

This event will make a memorable experience for students by providing them with the
opportunity to experience the cosplay event with their friends and classmates, gain knowledge
of their dream place, and show appreciation to those who have acted well. Japan is known for
its beautiful tradition and culture, as well as its literature, which has influenced Filipinos in many
ways. The Japanese Cultural Festival is made to help students highlight their talents, skills, and
creativity, and is connected to the foreign language course of the students. The STI Novaliches
College is a professional institution that focuses on equipping their students with more
advanced and experienced career opportunities. To make their students more relatable and
more experienced, the professors decided to make an event to enable them to learn in an
enjoyable and active way.

The event will bring students joy, courage, and a bond with their classmates and professors, and
will inspire them to study more and be inspired by their favorite characters. The institution is
also known for its professional behavior and manners, as well as for teaching students to be
more responsible and professional. Events are also used to enhance their students' skills and
creativity, and through organizing events and activities given by the professors.

RECOMMENDATION

For future event management and organizers

1. Schedule delays - Evaluate the duration of time between each element of your event and
keep it moving. Speeches & presentations are enjoyable if they don't go on too, too long. If
there will be extended durations, try opening the event early.
2. Mobilize your network - The key to event management is networking. Get in touch with the
locations and suppliers you enjoy working with. They will be there for you when you need them.
Keep volunteers and coworkers close by as well.
3. Open to feedback - Open to suggestions: The main objective of any event is to make it
enjoyable for the participants and everyone else involved. This requires paying attention to
feedback from everyone regarding your event, from the planning stages to the event itself and
even the post-event meeting with your team to discuss what worked well and what needs to be
improved.