Gujarat Metro Rail Corporation (GMRC)

Limited
SPV of Govt. of Gujarat d Govt. of India) Block No.1, First Floor, Karmayogi
Bhavan, Behind Nirman Bhavan, Sector 10/A, Gandhinagar: 382010, Gujarat, India

SURAT METRO RAIL PROJECT PHASE – I

PRESENTATION ON GEC INTERFACE MANAGEMENT PERTAINING

TO FACILITATE CONTRACTOR’s INTERFACE MANAGEMENT
SURAT METRO RAIL PROJECT PHASE-I
Prepared by:
Pankaj Srivastava,
Dy. CPM (Systems) / Dy. Chief
Interface Manager 1
 Gujarat Metro Rail Corporation (GMRC)
Limited
SPV of Govt. of Gujarat d Govt. of India) Block No.1, First Floor,
Karmayogi Bhavan, Behind Nirman Bhavan, Sector 10/A, Gandhinagar:
382010, Gujarat, India

SURAT METRO RAIL PROJECT PHASE – I

2
 Gujarat Metro Rail Corporation (GMRC)
Limited
SPV of Govt. of Gujarat d Govt. of India) Block No.1, First Floor,
Karmayogi Bhavan, Behind Nirman Bhavan, Sector 10/A, Gandhinagar:
382010, Gujarat, India

SURAT METRO RAIL PROJECT PHASE – I

3
 Gujarat Metro Rail Corporation (GMRC)
Limited
SPV of Govt. of Gujarat d Govt. of India) Block No.1, First Floor, Karmayogi
Bhavan, Behind Nirman Bhavan, Sector 10/A, Gandhinagar: 382010, Gujarat, India

SURAT METRO RAIL PROJECT PHASE – I

4
 Gujarat Metro Rail Corporation (GMRC)
Limited
SPV of Govt. of Gujarat d Govt. of India) Block No.1, First Floor,
Karmayogi Bhavan, Behind Nirman Bhavan, Sector 10/A, Gandhinagar:
382010, Gujarat, India

SURAT METRO RAIL PROJECT PHASE – I

5
PROJECT MANAGEMENT SCHEDULING

APL-1 Page 6
FLOW CHART AS GEC ROLE IN MONITORING A PROJECT PERTAINING TO INTERAFCE
MANAGEMENT PROGRAM

APL-1 Page 7
 Procedures of consistent Contractor’s weekly Interface Meetings along with Roles and
Responsibilities of Interface Managers and respective CREs

• The concept of consistent weekly Interface meeting is the kind of a grievance portal which provided facilitation between the Interface Managers
(Contractor’s Interface Managers/Project Managers) of all the parties under Interface manager of mediator party (GEC Interface Manager), which
comprises the following procedures/systematic methodologies, defined action plan of interface, segregation / identification of Interface Issues, fixing
responsibilities, targets etc., for the expedition of work progress of a project: -
Responsibilities of Interface Managers in consistent weekly Contractor’s Interface meetings
S.N
o. Interface manager - Party A, like System / DCCs Mediator/GEC Interface Manager Interface manager - Party B, like Civil / DDCs

To collect the Interface agendas of either party as collected from their

To collect the Interface agendas of eithe r party as collected from their individual
individual departments as per contract in the respective progress review
departments as per contract in the respective progress review meetings under the head of To collect the Inputs from both the parties CREs/ Contractors, and
meetings under the head of respective DTLs compris ing a review of
1 respective CREs comprising a review of Designs, procurements, executions, etc., wherein arrange the discussions in the consistent Contractor’s weekly
Designs, procurements, executions, etc., wherein Interface issues to be
Interface issues to be identified, which later to be provided on or before of every weekly Interface meeting, as per compliance of Contractual provisions.
identified, which later to be provided on or before of every weekly
Interface meeting under GEC-Interface manager.
Interface meeting under GEC-Interface manager.

To track the discussions and concluded based on contractual Either provide proper reply in term of resolution the matter while
To indicate/initiate against the working requirements as per their agendas as per s.no. 1, of
2 provisions with consent of both the parties by defining with unique discussions, or to provide some tentative target dates to resolve the
either party in this portal from both sides.
issue numbers & recorded accordingly. indicated Interface issue.

Either confirm the closure of issue’s satisfaction against the reply second party (as per s.no.
3
2 above), to close the issue, or get the working target dates from the second party.
Either close that issue no. with some clos ing statement as per Either provide satisfaction to previous indicative party as per s.no. 2 above,
contract, so that it could be removed in next meeting and next issue or to adhere for the given dates. OR confirm the satisfaction
to be started from new issue number. OR to record the definite against the reply first party (as pe r s.no. 2 above), to close the issue, or get
actions with some given target dates provided by second party. the working dates from the first party.

Then disputed issues to be recorded, to accelerate the matter to PD

4 In view of s.no. 3, If one party expressed the inability against the response of second party. through MOM and PD will determine based on contractual In view of s.no. 3, If second party expressed disagreement with first party.
provisions.

Responsibilities of concerned contractor’s project managers of either contractor’s party A & B of each department, under concerned CREs of mediator party / GEC, in view of the consistent MOMs of weekly Contractor’s Interface Meeting,
5
should be taken up in respective progress review meetings of Civil and Systems, individually accordingly, to be determined for the required actions as per contractual provisions.

Action to be taken by respective project managers, with the

Action to be taken by respective project managers, with the support of conce rned CREs of each department, in view of s.no 3 as shown above with receipt of MOMs weekly support of concerned CREs of each department, in view of
6
contractor’s Interface Meetings of Interface Managers. s.no 3.

APL-1 Page 8
DEFINING INTERFACE MANAGEMENT
❑WHAT IS INTERFACE MANAGEMENT:
➢Interface management includes the activities of defining, controlling,
and communicating the information needed to enable unrelated
objects (including systems, services, equipment, software, and data)
to co-function. Most new systems or services require
external interfaces with other systems or services.

❑WHY INTERFACE MANAGEMENT NEEDED ?

➢Interface management is a systematic methodology enlisted when
working with multiple contractors, subcontractors, and clients.
Implementing an interface management process on a project
streamlines communication, identifies critical interfaces, and monitors
ongoing work progress while mitigating risks.

APL-1 Page 9
 PURPOSE AND SCOPE OF INTERFACE MANAGEMENT PLAN
❑ The purpose of the Interface Management Plan (IMP) is to develop and explain the processes that Package System
Contractor’s will apply to manage all the interfaces:
➢ Internal Interfaces to a Package of System Contractor’s sub-systems,
➢ Internal Interfaces to System Contractor's scope of works i.e. between two different System Contractor sub-systems,
➢ External Interfaces to the Package of System Contractor’s scope of works:
▪ Either between the Package System Contractor and other Designated Contractors of System Works.
• Or,
• Liaising between the Package of System Contractor and Government Agencies or other third parties, e.g. Electricity
provide, other agencies.
❖ The Interface Management Plan describes a systematic approach of interface management, which includes:

➢ Communication between interface parties.

➢ Co-ordination with interfacing contractors on attendance.

➢ How to maintain the record for all correspondence, drawings, meetings program etc.

➢ How to manage construction interface throughout the duration of works.

➢ Input and output/deliverables for each designated contractors, client, consultant, architecture.

➢ To define roles and responsibilities of designated contractors as per contracts.

APL-1 Page 10
INTERFACE MATRIX AS PER CONTRACTUAL OBLIGATION FOR
CONTRACTOR’S, DDC’S, DBC’S

APL-1 Page 11
INTERFACE MATRIX AS PER CONTRACTUAL OBLIGATION FOR
CONTRACTOR’S

APL-1 Page 12
 FLOW CHART OF INTERFACE MANAGEMENT PLAN
❑ The purpose of the Interface Management Plan (IMP) is to develop and explain the processes that Package System
Contractor’s will apply to manage all the interfaces:
➢ Internal Interfaces to a Package of System Contractor’s sub-systems,
➢ Internal Interfaces to System Contractor's scope of works i.e. between two different System Contractor sub-systems,
➢ External Interfaces to the Package of System Contractor’s scope of works:
▪ Either between the Package System Contractor and other Designated Contractors of System Works.
• Or,
• Liaising between the Package of System Contractor and Government Agencies or other third parties, e.g. Electricity
provide, other agencies.
❖ The Interface Management Plan describes a systematic approach of interface management, which includes:

➢ Communication between interface parties.

➢ Co-ordination with interfacing contractors on attendance.

➢ How to maintain the record for all correspondence, drawings, meetings program etc.

➢ How to manage construction interface throughout the duration of works.

➢ Input and output/deliverables for each designated contractors, client, consultant, architecture.

➢ To define roles and responsibilities of designated contractors as per contracts.

APL-1 Page 13
INTERFACE MANAGEMENT PROCESS

APL-1 Page 14
MANAGING COMPLEX ENGINEERING INTERFACES OF METRO PROJECTS

APL-1 Page 15
SCOPE OF INTERFACE MANAGEMENT
❑ As per Contract Conditions, the Interface Management Plan (IMP) is used to explain the
methodology, processes and procedures to:
➢ identify
➢ define
➢ allocate the share of work and the responsibilities
➢ resolve
➢ Implement
➢ validate each interface
❑ The Interface Management Plan also includes a description on how the above processes is
managed and controlled.
➢ System Contractor will adopt at all level the Interface Management Plan in order to ensure
that the right level of information will be exchanged in the same format amongst all Project
Interface Partners.

APL-1 Page 16
ROLE OF GEC INTERFACE MANAGER PERTAINING TO MONITORING AND RESOLVING INTERFACE ISSUES OF CIVIL AND SYSTEM
CONTRACTOR WITH EACH OTHER AND WITH OTHER PROJECT PACKAGES
• Ensure Site Access for both Contractors based on their Critical Path Method Schedule Tasks and the Employers requirement to limit,

• Ensure the compatibility of the Systems and Civil contractors designs by proper Liaising among System and Civil Contractor or system
contractor's sub-systems.

• On weekly basis, work to resolve Physical Obstructions (Hindrances) to Systems Works and Civil Works Installations.

• Set targets for the integration of Systems equipment with Civil Works;

• Maintained CONTRACTOR’S WEEKLY INTERFACE MEETING MINUTES and ensure that all the contractors agree to decisions derived
from meetings on the resolution of Interface issues pertaining to responsibility matrix/ Interface matrix, by allotting a unique issue number
that never repeats, wherein closed issues in the current MOM removes in the next MOM of Interface Meeting and the new issue starts with
the new issue number.

• Maintained CONTRACTOR’s WEEKLY INTERFACE MEETING MINUTES with contractors, by discussing INTERFACE ISSUES, by
sharing of weekly plans of one contractor to avoid the damage of dependent adjacent contractor, e.g. SHARING of as on date status &
weekly plan of Civil contractor/other contractors for the installations of System contractor and SHARING of the weekly plan of Civil contractor
to avoid the damage to system contractor’s work.

• If some Interface issues cannot get resolve in across the table discussions of both the contractors/stakeholders in the weekly
Interface meeting, then the dec ision of Joint Inspection taken for Joint Site Visits / joint survey at respective site locations with the
availability/decisions of concerned authorized / related stakeholders..

• Maintained INTERFACE REGISTER on the basis of issues mentioned/discussed in weekly Interface meetings conducted by GEC Interface
Manager, with both system contractor’s and Civil contractor’s representatives, which INDICATES BOTH CLOSED & OPEN INTERFACE
ISSUES, based on system contractor’s works.

• Maintained HO/TO INTERFACE CHECKLIST DOCUMENTs DURING T AKING OVER OF THE SYSTEM CONTRACTOR, FOR HANDING
OVER FROM CIVIL CONTRACTOR/other contract packages, pertaining to the requirements of system contractor from the Civil contractor
needs to be fulfilled by Civil contractor for System contractor's further work activities, for providing complete access to further work to System
contractor.
 FORMAT PERTAINING TO MAINTAINED WEEKLY CONTRACTOR’s INTERFACE MEETING WITH CIVIL
AND SYSTEM CONTRACTORS
Date

Minutes of Contractors Weekly Interface Meeting

Project No.
………………………………………………………………………………………………………………………………………………………………………
……………………………………………..
Time of
Meeting
The following members were present: - Attendance Sheet Attached

Discussion/Responses/Conclusio
S.No. Discussed Interface Agenda Items raised Action by Tentative Target Date
ns/ Decisions / Action Taken

1 Interface Issues discussed between E&M and Civil Works: -

2. Interface Issues discussed between Civil and Traction & Power Supply Items: -
3. Interface Issues discussed between Civil and Signalling Works: -
4. Interface Issues discussed between Civil and Telecom Works: -
5. Interface Issues discussed between Civil and AFC Works: -
6. Interface Issues discussed between Civil and PSG/PSD System Works: -
7. Interface Issues discussed between Civil and Lifts Works: -
8. Interface Issues discussed between Civil and Escalator Works: -
9. Interface Issues discussed between Civil and Solar System Works: -

10. Interface Issues discussed between Civil and Rolling Stock Works: -

11. Interface Issues discussed between GEC and M/s ITD Cementation for all the Civil and System Works at Dream City Depot: -

25/04/2023
FORMAT PERTAINING TO JOINT INSPECTION REPORTS OF SYSTEM CONTRACTORS

Joint Inspection checklist / ReportsTemplates:

• Date Location Area

S.No. Descriptions of Values as per contract Actual Values found at site / Compliance (Yes Remarks
Items/ Activities specification / drawing & under tolerance limit pertaining / No.)
design documents. to drawing & design documents.

25/04/2023
 MAINTAINED HANDING OVER / TAKING OVER CHECKLIST DOCUMENT FOR
HANDING OVER/TAKING OVER – ACCESS FORM
FOR CIVIL TO SYSTEM AND SUB-SYSTEMS INTERFACE
HANDOVER & TAKEOVER / ACCESS FORM – Contract agreement Number
Form No.:- Date :- / /2
MOM of Interface Meeting Ref No.: -
Interface Title : Joint Inspection report w.r.t of Handing over / Taking over checklist & documents,

Pertaining to ACCESS of ………………………………………………………..

Interface Code / Minutes No. of MOM / issue no. :- (New Issue number to be raised)
Issue opening date in weekly Interface Meeting :-
Location (Station / Main Line / Depot) :-
Drawing Location no. :-
Checklist pertaining to partial access of at …………………………………………:

HO / TO contractors shall jointly verify if the following points have been addressed:

• Associated Interface works has completed and joint site inspection checklist signed by interfacing contractors.
• The general alignments to ensure by conducting joint survey of control points.
• The aforementioned locations handed over in good / partially accessed conditions.
Activities to be perform by System Access provided by Civil Contractor / Sub-System Remarks as
Contractors as taking over / partial Contarctorhanding over or partial access status per Joint visit
S. No access, pertaining to Interfacing on dated
Outstanding Agreed date of
requirements to be fulfilled by Civil Remarks
works completion
contractor/ Sub-System Contarctor
1
2

25/04/2023
 MAINTAINED FORMATS PERTAINING TO ICDs/ICS
FOR CIVIL TO SYSTEM AND SUB-SYSTEMS INTERFACE - ICD / ICS - Template
Employer : GMRC
Engineer : GEC
ICD /ICSNumber: Status Code: OPEN CLOSED
Interface Title:
Interface Code:
Opening Date: Ref. Clause:
Contractor-A (Inquirer) Contractor-B (Provider)
Responsible Entity: Responsible Entity
Responsible Person: Responsible Person:
Designation: Designation:
Contract Code: Contract Code:
Date required By:
Interface Description
Contractor-A Contractor-B (Provider)
Engineering Description /
Technical Description
Additional Comments from Parties:

Contractor-A

Contractor-B
Agreed Interface Definition-Final stage Closed Date:
Summary:

Attachment:

Signatures (Applicable to involved agencies):

I interface Agency Name Signature Interface Agency Name Signature

Interface Coordinator
 FORMAT PERTAINING TO INTERFACE REGISTER :
Civil to Systems Interface And Sub-System Interface
RECORD OF ALL THE INTERFACE ISSUES RAISED FROM xxxxxx TO xxxxxx
Reference no. & date
of Minutes of
Interface Meetings
where Interface issues Point of
Descriptio Statu
raised & discussed Interface Interfac Interfac
n of s–
having e Issue e Issue
Interface Priorit Open Remark
S.No. responsi initial final
Issues as Inter y / s
MOM bilities / raised closing
per face Close
Interfac Issue Action date date
MOMs Mee d
e ref Nos. by
ting
nos.
date

25/04/2023
TYPES OF DRAWINGS IN METRO PROJECTS, PERTAINING TO
INTERFACE AND PROJECT MANAGEMENT

• GAD – General Arrangement drawings

• CRD - Construction reference drawings
• SEM - The SEM drawings comprises civil, structural, and
architectural requirements for the E&M services, Building
Services systems and installations, etc. This comprises services
cutouts / opening in Civil RCC structures.
• CSD - Combined services drawing, comprises all the entire services
combined as shown in one drawing
• WOD – The WOD drawings comprises civil, structural, and
architectural requirements for the E&M services, Building
Services systems and installations, etc., This comprises
services cutouts / opening in Civil Brick work /wall structures.

23
Interface Management Integrated Design for
wireless Metro THIRD RAIL system / SECTION

24
Interface Management Integrated Design for
wireless Metro / THIRD RAIL FOR ELEVATED METRO STAIONS

25
 Interface Management Integrated Design for
wireless Metro / THIRD RAIL FOR ug METRO SECTIONS

26
27