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  • Control Deficiencies Mock 5

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    kingsters bravo
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    The document outlines several control deficiencies in payroll processes and recommends controls to address them. It notes that holiday requests were not properly approved, leading to excess payments. It also finds issues with updating leave records and ensuring only authorized personnel can access and change payroll data. Several recommendations are provided, including reviewing and approving leave annually, maintaining accurate records of employee changes, segregating duties among competent HR staff, and introducing IT systems to automate monitoring of drivers' hours and break times to reduce payroll errors and costs. Key controls are also listed such as using cameras to track timekeeping and restricting access to payroll data through secure passwords regularly changed by IT.

    Original Description:

    Audit Mock Answer SHeet

    Original Title

    Control deficiencies mock 5

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    The document outlines several control deficiencies in payroll processes and recommends controls to address them. It notes that holiday requests were not properly approved, leading to excess payments. It also finds issues with updating leave records and ensuring only authorized personnel can access and change payroll data. Several recommendations are provided, including reviewing and approving leave annually, maintaining accurate records of employee changes, segregating duties among competent HR staff, and introducing IT systems to automate monitoring of drivers' hours and break times to reduce payroll errors and costs. Key controls are also listed such as using cameras to track timekeeping and restricting access to payroll data through secure passwords regularly changed by IT.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    5 views2 pages

    Control Deficiencies Mock 5

    Uploaded by

    kingsters bravo
    The document outlines several control deficiencies in payroll processes and recommends controls to address them. It notes that holiday requests were not properly approved, leading to excess payments. It also finds issues with updating leave records and ensuring only authorized personnel can access and change payroll data. Several recommendations are provided, including reviewing and approving leave annually, maintaining accurate records of employee changes, segregating duties among competent HR staff, and introducing IT systems to automate monitoring of drivers' hours and break times to reduce payroll errors and costs. Key controls are also listed such as using cameras to track timekeeping and restricting access to payroll data through secure passwords regularly changed by IT.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    of 2

     Control deficiencies  Control recommendations

     All of the holiday requests are not  All the holidays should be reviewed at
    approved by the department managers the year end by the department
    this may lead to payment of excess manager and maintain a record of
    holidays taken these holidays in personal record of
    each employees
     The report of the leavers and joiners  All the changing in the report should be
    has a record which shows any changes updated and reviewed and the record
    made as this not reviewed this may should be kept safe so that no one can
    cause loss of data amended due to access and amend it.
    which payroll record will not be
    updated
     Due to lack of presence of replacement  There should be person who is
    of staff members of HR department, competent enough to perform such
    the incompetent member of payroll will work and segregation of duty should be
    setup new employs, Due to lack of present so that system could run
    knowledge the system will be affected effectively
     The record is not maintained to pay the  The cash should be paid to person
    drivers cash by hand due to this whom it belongs, for this the record
    payment will not be received by the should be maintained with there
    fake driver in the name of another unique codes and system should be
    person so that theft will take place kept up to date as the payment is made
     A lower level person should not be  A system should be introduced so that
    allowed to decide who will receive the the drivers who delivered the goods on
    bonus as this will cause paying to non- time should receive the bonuses and
    eligible person causing increase in the amount should be decided by
    payroll cost senior person
     The drivers are unable to monitor  An IT system should be introduced
    about the length of break taken as this through which it can be monitor the
    will cause payment against time which time of the length spent on break
    they spend on taking break which will  With delivery drivers there should be
    cause increase in payroll cost one senior person who will keep the
    drivers on time track.

    Key control Test of control


     There is camera recording system to  We will observe that there are cameras
    monitor the employees while time in available at clocking in process and
    and out. All the records are kept safe ensure that the cameras are working
    and reviewed. properly so that id cards would be used
    by the individual itself

     All the records in the HR department  Obtain the spreadsheets were the
    are reviewed and kept up to date and reviewer name is maintained to
    the records of the reviewer is also confirm that the review is performed
    maintain with his personal and record is available
    identification
     The calculations of payroll are  Entering the hours worked data of a
    performed by an Integrated system and fake employees to ensure whether the
    the system by itself perform all system rejects it.
    deductions and update the records.
    Due less interaction of a human
    chances of errors will reduce
     The payroll system is protected by a  Verify that the passwords are updated
    password and the password is by inspecting the monthly records and
    generated by an IT system. Due to this they are only known by senior
    the access of confidential data will be responsible person
    restricted  Inspect from past records that the pass
    is strong and not in only one sequence.

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