110AB0035 黃綺雯

110AB0036 張博翔
110AB0064 李少珠

G: Good morning, first of all, I would like to thank you for choosing our organizing company.
I'm Gigi, an organizer who will take care of you today.

K: Hi, nice to meet you, I am Kay from the National of Taipei Technology school, and this is
my co-worker Timmy.

G: I would like to ask some questions to prepare for (your company) conference, so first let’s
start with the location. I would like to suggest that you hold the conference at the Mitsui
building, which is only 10 minutes away from your company. What do you think about it?

K: This is the conference between our school and the Ministry of Education. We hope the
conference will be held at a place that is about 1 hour away from the Ministry of Education
head office for their convenience.

T: I agree

G: Okay. I will find a better location. Is there any special request for the location?

K: The hall needs to be big enough for 30 people. The hall needs to be decorated in yellow
to represent our school. Oh, also, please, the place should include parking lots.

G: Noted

G: For the equipment part. There will be a big projector,10 wireless microphones, paper and
pens provided. Is there any equipment you need more?

K: Could you provide a small whiteboard

G: sure, no problem, Is there anything else

T: No, I think that’s enough

G : Next, let’s talk about catering facilities. Is there any suggestion?

T: Since the conference will start at 2:00 pm. I think something light will be great,
I think a cup of tea is fine

K: I'm afraid that is too less; we better add some sweet

G: How about bubble milk tea and cookies

K: well……, Let’s go with tea and cookies

G: all right

T: Can we have a paper bag to contain tea and cookies for each guest?

T: Can we prepare the tea and cookies in a small box, so it will be more convenient for
guests to take them?

G: Of course

G: So, Do you want me to provide the Service, including conference speakers?

T: I think that's okay for us. We will have our speaker for the conference. Kay, I think we can
find Tim Chen, the contact person with the Ministry of Education as the conference speaker.

K: sound great. I will email the details and invitation to him.

G: And, how long will the conference take?

T: It should take about 3 hours, including the coffee break.

G: Okay, I will send you further details such as location and quotation. Please let me know if
your company has any changes.

T & K: Sure. Thanks.