PROJECT NO. 10_0542A

 

ARABIAN INDUSTRIAL FIBERS COMPANY 

IBN RUSHD-II PTA DBN PROJECT

DOCUMENT TITLE:

PUNCH LISTING PROCEDURE for

OWNER 100% WALKTHROUGH

DOCUMENT NO.:
PR-10-AA-5054

ARABIAN
INDUSTRIAL
FIBERS COMPANY
YANBU, KINGDOM
OF SAUDI ARABIA  󰁃󰁔󰁃󰁉
󰁃󰁏󰁒󰁐󰁏󰁒󰁁󰁔󰁉󰁏󰁎 

󰁃󰁅󰁒󰁔󰁉󰁆󰁉󰁅󰁄
󰁐󰁒󰁏󰁊󰀮
󰁍󰁇󰁒 󰁄󰁁󰁔󰁅

󰀰 󰁉󰁳󰁳󰁵󰁥 󰁦󰁯󰁲 󰁁󰁰󰁰󰁲󰁯󰁶󰁡󰁬 󰁃󰁌󰁉󰁅󰁎󰁔 󰁄󰁁󰁔󰁅

󰁒󰁅󰁖󰀮 󰁄󰁅󰁓󰁃󰁒󰁉󰁐󰁔󰁉󰁏󰁎 󰁂󰁙 󰁃󰁈󰁋󰀮 󰁁󰁐󰁐󰁒󰀮 󰁄󰁁󰁔󰁅 PAGE 1 OF 8 

 

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CONTENTS

1.  Purpose  .............................................................................................................. 3 

2.  Reference  ........................................................................................................... 3 
3.  Definition  ............................................................................................................ 3 
4.  Screening Review for OWNER 100% Punch .................................................. 44 
5.  Notice of Mechanical Completion................................................................... 55 
6.  OWNER 100% Walkthrough Punch Listing ................................................... 55 
7.  OWNER 100% Punch Closing ........................................................................... 6 
8.  Confirmation for OWNER 100% Punch Close Out .......................................... 5 
9.  System / Sub-system Mechanical Completion ................................................ 5 
Attachment-1. OWNER 100% Walkthrough Punch Work Flow Diagram
Attachment-2. Punch List Entry Form
Attachment-3. SPF-PCC Punch List Report Format
Attachment-4. SPF-PCC Punch Work Cycle
Attachment-5. Punch Responsible Person List

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NO. PR-10-AA-5054 
 

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1. Purpose

This procedure is established to describe the requirements, sequential action steps, and
work flow to be followed by OWNER and CONTRACTOR for OWNER 100%
Walkthrough Punch in order to verify and achieve that the system/subsystem
construction and pre-commissioning has been completed as per requirements in ITB
Section 4.1.3 and 4.9.3.
The OWNER 100% Walkthrough Punch Work Flow Diagram is given as Attachment – 1
and each step / milestone is described in the detail in the following sections.

2. Reference

PR-10-AA-5006 Turnover Procedure and Final Documentation Procedure

PT-L-CY-PY-0325 System/Subsystem List and Marked Up P&ID
PT-L-CY-PY-0325 Process System/Sub-system Definition
PT-L-CY-PY-0325 Non Process System/Sub-system Definition
Sec 4.1.3 of ITB Completion and Turnover
Sec 4.9.3 of ITB Requirements for Mechanical Completion

3. Definition

OWNER ARABIAN INDUSTRIAL FIBERS COMPANY (IBN RUSHD)

CONTRACTOR CTCI CORPORATION LIMITED
Pre-Commissioning Consist of non-operating tasks undertaken by the
CONTRACTOR. Activities such as non-operating adjustments,
cold alignment checks, preparations, cleaning, etc… are
checked and prepared and is ready for commissioning.
Mechanical Completion As defined in the Agreement Document and as detailed here
in. Mechanical Completion means that the Plant or System has
reached the Ready for Commissioning stage (i.e. all pre-
commissioning activities have been completed).
System/Sub-system Part or Section of the Plant which can be distinctly separated
from the others as listed and shown in the P&IDs and/or Plot
Plans.
A system relates to a portion of a facility that performs a
specified function and can be commissioned, made live and
operated.
A sub-system is used to break larger systems down into
smaller portions of the system in order to efficiently
Mechanically Complete the facility.
OWNER 100 % List of outstanding activities to be completed before or during
Punch Lists the commissioning phase for the System.
Category “A” Outstanding items which must be completed prior to the start of
Punch List Items commissioning work. These items typically affect the safety or
functionality of the System/Sub-system.
Category “B” Outstanding items which will not delay or affect the applicable
Punch List Items commissioning work.
Category “C” Outstanding items identified as additional scope of work or
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Punch List Items requirements excluded in ITB. Category C must be agreed as

such between CONTRACTOR and OWNER.
Category “D” Outstanding items that require corrective actions, but to be
Punch List Items deferred at later time if agreed mutually by OWNER and
CONTRACTOR. These items are deferred to aid completion of
subsequent activities, itemed as preparatory activities for
commissioning but must be completed prior to Plant
Acceptance.
Turnover Turnover of a unit is the milestone achieved during the
construction installation when all its work activities have been
executed in accordance with project approved drawings,
specifications, and applicable standards.
QVD (Quality Verified Inspection record/test certificate duly signed by OWNER and
Documents) CONTRACTOR, relevant to construction and pre-
commissioning.

4. Screening Review for OWNER 100% Punch (-21 Days to MC)

In order to demonstrate that the system/sub-system is ready for OWNER 100% punch,
CONTRACTOR will arrange a screening review of the documentation one (1) day prior to
planned issue date of Notice of Mechanical Completion for each system/subsystem.
From CONTRACTOR’s own punch list, most punch items must be completed. Required
total QVDs must be completed. Exception QVDs shall have explanation and must be
accepted by OWNER and put on the exception list in the Preliminary System/Sub-system
Mechanical Completion Book. OWNER must verify the system/subsystem is ready for
100% Punch.
CONTRACTOR’s Turnover Team is responsible for submission of “Notice of Mechanical
Completion” and the Preliminary System/Sub-system Mechanical Completion Book to
OWNER. The content of “System/Sub-system Mechanical Completion Book” is described
as below.
1. General
1.1 Notice Of Mechanical Completion
1.2 Mechanical Completion Certificate
2. System/ Sub-system Definition and Scope
2.1 System/ Sub-system Description
2.2 System/ Sub-system Definition Drawings
2.3 Component List
3. Punch List
3.1 Punch List Status Report
3.2 Cleared Punch List
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3.3 Uncleared Punch List

4. Quality Verified Documents
4.1 QVD Status Report Summary
4.2 Discipline Critical QVD
5. Exception List

5. Notice of Mechanical Completion (-20 Days to MC)

Following the screening review, when OWNER agrees that system/sub-system is ready
for OWNER 100% Punch Listing and all required work for a system/sub-system to reach
the phase of system/sub-system mechanical completion has been achieved in
accordance with ITB Section 4.9.3., CONTRACTOR will submit “Notice of Mechanical
Completion”. This notification is intended to formally request OWNER to commence with
system/sub-system OWNER 100% Punch Listing.

Within one (1) day after OWNER acceptance of the Notice of Mechanical Completion,
CONTRACTOR shall arrange joint walkthrough with OWNER as a start of punch listing of
the subject system/subsystem. CONTRACTOR shall provide facilities like access,
platforms, ladders, tools, etc to facilitate the OWNER’s punching (if required).

6. OWNER 100% Walkthrough Punch Listing (-19 Days to MC)

When OWNER receives the “Notice of Mechanical Completion”, OWNER shall provide
OWNER 100% Punch List within three (3) targeted days duration. Some systems will
take longer and some will take fewer days.

When OWNER completes punch listing by all related disciplines, a meeting between
OWNER and CONTRACTOR to discuss the punch list will be conducted to clarify and
agree on the punch items and category. OWNER punch list will be provided to
CONTRACTOR formally after the meeting and the agreement in the meeting will be the
base of the OWNER 100% punch list. Any punch item which has not been agreed by
both OWNER and CONTRACTOR will be resolved later after issuance of punch list by
OWNER. OWNER will provide the OWNER 100% Punch List for each discipline by using
the “Punch List Entry Form” as in Attachment - 2.

CONTRACTOR Turnover Team, upon receipt of the punch list from OWNER, shall input

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OWNER 100% punch list into the data base (SPF-PCC) for control of the OWNER 100%
punch list closing. The SPF-PCC punch list shall then be printed out from SPF-PCC for
distribution to CONTRACTOR’s disciplines for punch closing and to OWNER disciplines
for confirmation that OWNER’s 100% punch list has been entered into the SPF-PCC data
base correctly.

CONTRACTOR will keep the original of OWNER’s 100% punch list master log for each
system/sub-system. The OWNER’s 100% punch list master log will be kept at
CONTRACTOR turnover team and will be in custody and monitoring by
CONTRACTOR’s Punch Coordinator.

The OWNER’s 100% punch list master log will then be signed by CONTRACTOR
disciplines for each punch item after it is closed out. OWNER disciplines for verifying
close out will also sign off for each punch item to show it is actually closed out.

CONTRACTOR will provide daily OWNER’s 100% punch list status report to OWNER as
in Attachment - 3 Punch List Report Format (PCC-020) for each System/Sub-system.

7. OWNER 100% Punch Closing (-16 Days to MC)

CONTRACTOR disciplines shall start correction for the OWNER 100% Punch List items.
When correction is completed for any punch item per each system/sub-system,
CONTRACTOR will notify OWNER disciplines to perform punch closing verification.
OWNER disciplines will verify that the item is completed and notify CONTRACTOR.
CONTRACTOR will then arrange for sign-off of punch items on master log by all OWNER
disciplines. Each punch item must be signed off as cleared by CONTRACTOR’s
responsible personnels and signed off as closed and verified by OWNER’s responsible
personnels.

For Punch Work Life Cycle, please refer to Attachment - 4. The detail steps are as below:

1. Walkthrough punch list: After walk through, OWNER collects all punches input, lists
all punches, and then handover to CONTRACTOR.

2. Input active punch: CONTRACTOR Turnover Team Punch Coordinator will upload
those native files of punches received from OWNER into SPF-PCC system.

3. Produce punch sheet: CONTRACTOR Turnover Team Punch Coordinator will

generate the punch sheet from SPF-PCC system and send to CONTRACTOR
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disciplines to clear the punches.

4. Punch clearing: CONTRACTOR disciplines will clear those punches.

5. Feedback clearance status: CONTRACTOR disciplines will feedback the clearance

status to Punch Coordinator

6. Input cleared punch: CONTRACTOR Punch Controller will upload the cleared
punches into SPF-PCC system.

7. Punch verification: CONTRACTOR disciplines will bring the cleared punches for
OWNER verification.

8. Feedback verification status: OWNER disciplines verify the punch had been cleared
then sign-off the punches feedback to CONTRACTOR.

9. Input verified punch: Based on OWNER sign-off punches CONTRACTOR Punch

Coordinator will to input them into the SPF-PCC system.

10. Punch status daily report to all groups: The punch status report will be generated by
SPF-PCC system daily basis for tracing and monitoring.

11. Filing for Check: The signed-off punch will be filed in master punch list for records.

CONTRACTOR and OWNER shall clearly identified dedicated personnels which are
responsible for punch listing. The list of responsible personnels from OWNER and
CONTRACTOR is as in Attachment - 5.

8. Confirmation for OWNER 100% Punch Close Out (-2 Days to MC)

Upon completion of all category “A” Punches and most category “B” Punches closing for
each system/sub-system, CONTRACTOR will issue to OWNER one copy of all the
signed off punch list by letter for OWNER approval. CONTRACTOR shall also submit
Mechanical Completion Book for System/Sub-system together with all required
documents.

OWNER shall verify that all category “A” Punch items must be closed, only minority of
category “B” Punch items agreed can remain, and category “D” punch items identified for
completion prior to Plant Acceptance.

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DATE 8-May-2012 REV. 0

9. System / Sub-system Mechanical Completion (MC)

After acceptance of completed category 'A' punch items and verification and acceptance
of the Mechanical Completion Book by OWNER, the OWNER will issue the Mechanical
Completion Certificate to CONTRACTOR for particular System/Sub-system.
After the signing of Mechanical Completion Certificate, OWNER's safety work permit
system will come in effect. From this point onwards, OWNER shall commence the
commissioning of particular system with full support of CONTRACTOR. Following this,
category 'B' and 'D' punch items shall be completed by the CONTRACTOR. Any
remaining QVDs will be turned over at this stage.

󰁐󰁡󰁧󰁥 󰀸 󰁯󰁦 󰀸
 

 ATTACHMENT - 2

IBN RUSHD-II PTA DBN PROJECT

OWNER 100% PUNCH LIST
󰁃󰁔󰁃󰁉 󰁁󰁲󰁡󰁢󰁩󰁡 󰁌󰁴󰁤󰀮
Punch Category Discipline In Charge / Action by
A - These items Typically affect the Safety or Functionality of the Subsystem/System. Must be completed before Mechanical
01 - Civil 06 - Electrical 11 - HSE ENG - Engineering
Completion Agreement on a Sub-system or System.
B - Items of Less importance that do not prevent commissioning of Unit / System / Sub-system. 02 - Buildings 07 - Instrumentation CON - Construction
C - Punch items identified as additional scope of work or requirements outside the Job Specification. 03 - Steel Structure 08 - Insulation PRO - Procurement
D - Minor Punch items, mutually agreed to be deferred to a later time but must be completed prior to FC. 04 - Mechanical Equipment 09 - Painting QAC - QA/QC
05 - Piping (Underground and Aboveground) 10 - Fireproofing VEN - Vendor / Others
Punch Tag  No / M at erial Engineer Due Date /
ysem u - sys em e erence  raw ng unc n  arge a se ae e ar e   y eare ae er e y er e a e
Item No Area (Unit) Package / D is ci pl in e R eq ui re d Required Punch Description Raised By ETC Organzation Status Remark
Sub-system Description No Category Action by (yyyy/mm/dd) CTCI (yyyy/mm/dd) OWNER (yyyy/mm/dd)
(Pxxxxx) Component (Y/N) (Y/N) (yyyy/mm/dd)

1 of 1
 

 ATTACHMENT - 3
Punch List Summary Status
(Sub-system)
IBN RUSHD-II PTA DBN PROJECT Run Date : 2012/5/6
Page : 1 of 1
CTCI PROJECT NO : 10A/E/P/C/K0542A
Report ID : PCC020
Total Punch Items Active Punch Items Cleared Punch Items Verified Punch Items Completion Rate FCA
FCA Signed System FCA System FCA Unit MC Unit MC Facility MC Facility MC
Sub-system Total Submission Remarks
Back Submission Signed Submission Signed Back Submission Signed Back
Date
A B C D A B C D A B C D A B C D A B C D Overall

18-P001 123 35 79 5 4 0 2 4 1 0 21 1 0 35 56 0 3 100.00% 70.89% 0.00% 75.00% 76.42%

Summary 123 35 79 5 4 0 2 4 1 0 21 1 0 35 56 0 3 100.00% 7 0.89% 0.00% 75.00% 76.42% 0 0 0 0 0 0 0 0 0

Total Punch Items = Active Punch Items + Cleared Punched Items + Not Accepted Punch Items + Verified Punch Items
Completion Rate = Verified Punch Items / Total Punch Items
 

Punch List Summary Status

(Discipline)
IBN RUSHD-II PTA DBN PROJECT Run Date : 2012/5/6
Page : 1 of 1
CTCI PROJECT NO : 10A/E/P/C/K0542A Report ID : PCC020

Total Punch Items Active Punch Items Cleared Punch Items Verified Punch Items Completion Rate
Discipline Total
A B C D A B C D A B C D A B C D A B C D Overall

01 – Civil 31 7 23 0 1 0 0 0 0 0 14 0 0 7 9 0 1 100.00% 39.13% 0.00% 100.00% 54.84%

02 – Buildings 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0.00% 0.00% 0.00% 0.00% 0.00%

03 – Steel Structure 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0.00% 0.00% 0.00% 0.00% 0.00%

04 – Mechanical Equipment 8 3 1 4 0 0 1 4 0 0 0 0 0 3 0 0 0 100.00% 0.00% 0.00% 0.00% 37.50%

05 – Piping (Underground and
65 23 40 1 1 0 0 0 0 0 7 1 0 23 33 0 1 100.00% 82.50% 0.00% 100.00% 87.69%
Abovegroung)
06 – Electrical 3 1 0 0 2 0 0 0 1 0 0 0 0 1 0 0 1 100.00% 0.00% 0.00% 50.00% 66.67%

07 – Instrumentation 15 1 14 0 0 0 0 0 0 0 0 0 0 1 14 0 0 100.00% 100.00% 0.00% 0.00% 100.00%

08 – Insulation 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0.00% 0.00% 0.00% 0.00% 0.00%

09 – Painting 1 0 1 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0.00% 0.00% 0.00% 0.00% 0.00%

10 – Fireproofing 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0.00% 0.00% 0.00% 0.00% 0.00%

11 – HSE 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0.00% 0.00% 0.00% 0.00% 0.00%

Summary 123 35 79 5 4 0 2 4 1 0 21 1 0 35 56 0 3 100.00% 70.89% 0.00% 75.00% 76.42%

Total Punch Items = Active Punch Items + Cleared Punched Items + Not Accepted Punch Items + Verified Punch Items
Completion Rate = Verified Punch Items / Total Punch Items
 

 ATTACHMENT - 4

SPF-PCC Punch Work Cycle

Punch Master File

10. Punch status daily report
to all groups
PMC/Owner
11. Filing
for check

2. Input active punch

6. Input cleared punch

9. Input verified punch

SPF-PCC Team SPF-PCC Server

Information Integrator 3. Produce
Punch Sheet

4. Punch clearing
One punch One
sheet

CTCI Supervisor 1
Punch Sheet
 

 ATTACHMENT - 5

󰁐󰁵󰁮󰁣󰁨 󰁒󰁥󰁳󰁰󰁯󰁮󰁳󰁩󰁢󰁬󰁥 󰁄󰁩󰁳󰁣󰁩󰁰󰁬󰁩󰁮󰁥󰁳 󰁩󰁮 󰁏󰁷󰁮󰁥󰁲󰀬 󰁐󰁍󰁔󰀬 󰁡󰁮󰁤 󰁃󰁯󰁮󰁴󰁲󰁡󰁣󰁴󰁯󰁲 

󰁄󰁩󰁳󰁣󰁩󰁰󰁬󰁩󰁮󰁥
󰁏󰁷󰁮󰁥󰁲 
󰁎󰁡󰁭󰁥 󰁂󰁲󰁯󰁶󰁡󰀯󰁃󰁥󰁬󰁬 󰁐󰁨󰁯󰁮󰁥 󰁅󰀭󰁭󰁡󰁩󰁬

01 - Civil
02 - Buildings
03 - Steel Structure
04 - Mechanical Equipment
05 - Piping (Underground and Aboveground)
06 - Electrical
07 - Instrumentation
08 - Insulation
09 - Painting
10 - Fireproofing
11 - HSE
12 - Pre-commissioning

󰁄󰁩󰁳󰁣󰁩󰁰󰁬󰁩󰁮󰁥
󰁐󰁍󰁔 󰁑󰁁󰀯󰁑󰁃
󰁎󰁡󰁭󰁥 󰁂󰁲󰁯󰁶󰁡󰀯󰁃󰁥󰁬󰁬 󰁐󰁨󰁯󰁮󰁥 󰁅󰀭󰁭󰁡󰁩󰁬

01 - Civil
02 - Buildings
03 - Steel Structure
04 - Mechanical Equipment (STATIC)
05 - Mechanical Equipment (ROTARY)
06 - Piping (Underground and Aboveground)
07 - Electrical
08 - Instrumentation
09 - Insulation
10 - Painting
11 - Fireproofing
12 - HSE
13 - Pre-commissioning

󰁄󰁩󰁳󰁣󰁩󰁰󰁬󰁩󰁮󰁥
󰁃󰁯󰁮󰁴󰁲󰁡󰁣󰁴󰁯󰁲 
󰁎󰁡󰁭󰁥 󰁂󰁲󰁯󰁶󰁡󰀯󰁃󰁥󰁬󰁬 󰁐󰁨󰁯󰁮󰁥 󰁅󰀭󰁭󰁡󰁩󰁬
󰁔󰁵󰁲󰁮󰁯󰁶󰁥󰁲 󰁍󰁡󰁮󰁡󰁧󰁥󰁲
󰁔󰁵󰁲󰁮󰁯󰁶󰁥󰁲 󰁅󰁮󰁧󰁩󰁮󰁥󰁥󰁲
󰁔󰁵󰁲󰁮󰁯󰁶󰁥󰁲 󰁃󰁯󰁯󰁲󰁤󰁩󰁮󰁡󰁴󰁯󰁲
01 - Civil
02 - Buildings
03 - Steel Structure
04 - Mechanical Equipment
05 - Piping (Underground and Aboveground)
06 - Electrical
07 - Instrumentation
08 - Insulation
09 - Painting
10 - Fireproofing
11 - HSE
12 - Pre-commissioning