EVENT

EVENT
CHECK LIST
CHECK LIST
Marketing and Sponsorship: Check List
1 Month prior to the event:
Create sponsorship proposal
List and finalize sponsors (send email)
Online Event registration forms
Send reminders to the committee regarding registration and participation
Schedule social media posts promoting registration and participation
Finalization of Sponsorship
Follow-up confirmation of sponsor
Ask sponsors to share the event on their social media
Collect all of the promotional materials that are planned to use during the event.
Finalization of print ads & deliverables
1 Week before the event:
Have all committee heads meet and confirm all details
Print and make copies of promotional materials
Brief hosts/volunteers about their event duties and timeline of the event
Provide registration checklist
Schedule social media posts promoting registration and participation
Do a final registration check, including name badges & registration list.
Final headcount of attendees
1 Day Before the event:
Make sure the media tables and registration are set up BOARDING PASS
Ensure all promo items, certificates, kits, etc. are on-site.
Checking the venue once again
Check that all signage is in place
Organize and arrange printed flyers, brochures, and posters.
Do test runs if using digital platforms such as Zoom, Facebook Live, and other
streaming platforms.
 EVENT
EVENT
CHECK LIST
CHECK LIST
Marketing

and Sponsorship: Check List
During Event:
Utilize
social media platforms, Encourage attendees to use the hashtag
#PadayonTurismo2023
Ensure all publication materials pertaining to the event are already posted or
published accordingly.
Ensure all promotional tools are accessible to staff, particularly in the marketing
committee
Encourage to visit booths in the venue
Actively share pictures and video clips that are relevant to the event
Promote and give thanks to sponsors in between
Final Test run on digital platforms such as Zoom, Facebook Live, and other
streaming

platforms.
Post Event:

Share overall outcomes of the event (videos/photos)

Monitor Feedback from the attendees
Send thank-you’s and acknowledgment letters