INSTITUT CATHOLIQUE DE KABGAYI

(ICK)

FACULTY OF EDUCATION
PGDE
Module Title: Education Leadership and Management
CAT

QUESTION: SCHOOL STRATEGIC PLAN

Lecturer: MUDAHINYUKA Sylvain

NAME:NIYIBIZI Clarisse , Reg NO: 23/PGDE/059

 Done at kigali August 16th,2023

REPUBLIC OF RWANDA

MINISTRY OF EDUCATION
District : NGORORERO
Sector : NGORORERO
School name: C.S BUTEZI
School code : 03051101
Phone : +25078720515

SCHOOL STRATEGIC PLAN

(Specify the period—long term plan – of 3 years)

1
CHAPTER I. SCHOOL PROFILE

This chapter includes the historical background of the school and disaggregated data about staff and students.

1.1. Historical background of the school (foundation dates, ownership, location and rationale for foundation, overview of
combination offered at the school, student and staff population, etc.)

The school was born in 1937, found by the catholic church in BUTEZI village, KAZABE cell, NGORORERO sector,
NGORORERO District of now days

2
 1.2. Statistics of the school (disaggregated data about teaching and administrative staff, students’ population, students’
achievements)

A. Staff population (disaggregated number of staff)

Staff Level/qualification Female Male Total

Teaching staff Pre-Primary Certificate (A2) Professional 1 0 1
(where Non-professional 1 0 1
applicable) Diploma (A1) Professional 0 0 0
Non-professional 0 0 0
Bachelor’s degree Professional 0 0 0
(A0)
Non-professional 0 0 0
Masters Professional 0 0 0
Non-professional 0 0 0
Primary Certificate (A2) Professional 13 7 20
Non-professional 0 0 0
Diploma (A1) Professional 0 0 0
Non-professional 0 0 0
Bachelor’s degree Professional 0 0 0
(A0) Non-professional 0 0 0
Masters Professional 0 0 0
Non-professional 0 0 0

Secondary Certificate (A2) Professional 0 0 0

Non-professional 0 0 0
Diploma (A1) Professional 0 0 0
Non-professional 0 0 0
Bachelor’s degree Professional 0 0 0
(A0)
Non-professional 0 0 0
Masters Professional 0 0 0
Non-professional 0 0 0
Administrative Positions Certific Diploma Bachelor’s Ma
staff ate (A1), degree (A0), ster
(A2), ’s
3
 deg
ree
HT A2 0 0 1 1
DoS 0 0 0 0 0 0 0
DoD 0 0 0 0 0 0 0
Bursar 0 0 0 0 0 0 0

Secretary 0 0 0 0 0 0 0
Patron 0 0 0 0 0 0 0
Matron 0 0 0 0 0 0 0
Total: 0 0 0 0 0 0 0
SUPPORTIN Drivers 0 0 0 0 0 0 0
G STAFF Security 0 0 0 0 0 0 0
guards
Cleaners 0 0 0 0 0 0 0
Librarian 0 0 0 0 0 0 0
Cooks 0 0 0 0 0 0 0

B. Students’ population (disaggregated number of students)

Students LEVEL Grade Female Male Total Students with

disabilities
Primary P1 66 78 144 1
P2 52 75 127 2
P3 48 68 116 0
P4 89 89 178 0
P5 85 95 180 1
P6 69 68 137 1
Total 409 473 882 5

General total 409 473 882 5

4
 C. Physical infrastructure

INFRASTRUCTURE NUMBER STATUS

NEW MODERATE OLD
1. Classrooms
P1 2 0 2 0

P2 2 0 2 0

P3 1 0 1 0

P4 3 0 3 0

P5 4 0 4 0

P6 3 0 3 0

.TOILETS FOR GIRLS 16 0 16 0

3.KITCHEN 0 0 0 0
4.TOILETS FOR BOYS 16 0 16 0
5.GIRLS ‘ROOMS 1 0 1 0
6.PLAYGROUNDS 0 0 0 0
7.WATER 0 0 0 0
8.ELECTRICITY 0 0 0 0
9. DOMITORY 0 0 0 0
10.DINING ROOM 0 0 0 0
11.BATH ROOM 0 0 0 0

5
CHAPTER 2: SCHOOL SELF-ASSESSMENT

This chapter answers the question: “Where are we now?” It therefore provides the current situation about students’ achievement and
other school practices that impact schools learning.

2.1. STUDENTS ACHIEVEMENT DATA

2.1.1. Percentage of students whose performance met proficiency level per subject, level and grade (school assessment-Term 1,
district assessment-term 2, REB assessment-term3) .For P6, S6, consider term 1&Term 2 only)

A. Primary Level

SUBJECT Subject Total number of students per grade

Proficiency P1 P2 P3 P4 P5 P6
Level 144 127 116 178 180 137
Percentage of students whose performance met proficiency level
Kinyarwanda 60% 41.5 56.5 51.3 30.1 33.8 35
Mathematics 60% 51.3 41.8 28.3 31.4 15 9
English 60% 68.7 41.9 21 20.5 11.1 14
Science and Elementary 60% 84.4 80.4 77.6 25.1 31.6 11
Technology
Social and Religious 60% 82.78 42.7 50 2.2 8.9 8
Studies
Creative Arts 60% 84 71 56 46 11.9 47
Physical education 60% 76 66 67 74 60 67
French 60% 35.5 53.9 15

6
2. National examination results per level of study, subject and aggregate

Primary level

Subject Candidates Number of student per aggregate

1 2 3 4 5 6 7 8 9
Kinyarwanda 1 3 12 11 14 17 44 19 12
Mathematics 0 0 0 2 0 2 12 41 76
English 0 0 0 2 5 21 28 32 44
Science and Elementary 0 0 0 1 2 5 25 63 37
Technology
Social and Religious Studies 0 0 1 0 3 8 8 9 104

2.2. SCHOOL PERFORMANCE DATA

The school data will be collected based on the five professional standards for effective school leadership: Creating strategic direction,
leading learning, leading teaching, managing the school as organization and involving parents and the wider community of the school .
Refer to the SSP training manual on the section: school performance data.

7
STANDARD EXAMPLE OF DATA TO BE COLLECTED Available or not Observation/
available comments
(Where (Briefly
applicable) describe the
status of each
indicator where
applicable)

Setting strategic Schools vision (available, shared, understood,…) Available But not well set,
direction shared and
understood.

Schools mission (available, shared, understood,) Available But not well set,
shared and
understood

Schools values (available, shared, understood,…) Available But not well set,
shared and
understood

Strategic School Improvement Plans Available But not well set,

shared and
understood.

Operational annual school Improvement plans. Not available

Leading learning (3) Report of analysis of Students’ performance level in Sector Available Not shared
mocks per subject at all grades (primary and Secondary)

Report of analysis of Students’ performance level in national Available Shared and

examinations per division and aggregate at all levels (primary understood
)

Students attendance rate at levels (nursery, primary ) Not shared

Students absenteeism rate at levels (nursery, primary) Not shared

Student repetition rate per grade at all levels (nursery, Not shared
primary)

8
Student drop–out rate per grade at all levels (nursery, shared
primary)

Students discipline data shared

3. SWOT ANALYSIS (this table will be completed based on the summary of findings from data collected in section 2.2 .Refer to the Strategic
Plan training manual on the section: SWOT analysis.)

This section provides the current situation/profile of the schools. It will describe the strength, weakness, opportunities and threats
that are facing the school upon which the key priority areas to focus on in order to improve the current situation will base. This
will present information that will help understand the current status of the school in terms of learning, teaching, management of
school as an organization, involvement of stakeholders, etc.

Performance STRENGTHS WEAKNESSES OPPORTUNITIES THREATS

against the five
professional
standards for ESL
Creating strategic Existing of vision, The Vision, Mission -School owner and -Ignorance and low mind
direction mission, values and and values are not stakeholders and set of some parents.
SIP Team shared and understood NGOs.
to all school
community.
Leading learning Standardized - Primary low -Presence of students, - Neighboring center
classrooms performance in parents and local of commerce.
national government - Road Muhanga –
examination authorities. Ngororero
- Inefficacy -General assembly - Floods and winds
skills of during heavy rain.
English for
learners
- Dropout,
absenteeism
and delay
Leading teaching - Standardized - Some - Delay of capitation
classrooms - Low skills of stakeholders grant
- 100% of English for (REB, BLF, - Insufficient text
primary teachers USAID books
teachers are - Low skills of SOMA - Lack of electricity
qualified ICT UMENYE.,pro - Lack of computer
- vide trainings. (OLPC
- Jumelage de la
9
 Rhenanie
paratinat.
Managing the school Qualified school -multipurpose of -Existing of school -Insufficient of
as organization leader. functions for primary governors (school administrative staff
Teamwork spirit Head teachers. owner, SGAC and members
Local Leaders)
Involving parents -Low parents’ mindset Neighboring churches. - Some parents’
and the wider Existing of school illiteracy
community of the governors (school - Poverty in families
school owner, SGAC and -
Local Leaders),
parents and
students.

10
CHAPTER 3: THE STRATEGIC DIRECTION OF THE SCHOOL

The information in this chapter is about school vision statement, mission statement, core values, and other fundamental statement
such as school moto and philosophy. These will be developed on the basis of the dissatisfaction with the current status of the school
as has shown by the situational analysis. Refer to the SIP training manual on the section: Setting school strategic direction

School Vision: In2023, Butezi primary school will be the first school in Ngororero sector in national examination for primary six
where teaching and learning will be guided by discipline, teamwork and moral spirit.

School Mission: Butezi primary school main activity is to develop a student with innovative and active minds, a sense of
understanding and compassion for others by enhancing ICT, the spiritual, moral and intellectual development of each child

School core values: discipline,hygiene, collaboration, creativity and innovation, success.

11
CHAPTER 4: KEY PRIORITY AREAS

This chapter describes the key areas of focus in terms of students’ performance per subject. Refer to the SSP training manual on the
section: Setting school priorities.

PRIORITIES : 1. Low capacity in English skills from Primary one to Primary 6

2. Failure in Mathematics from primary one to Primary 6
3. Low performance of Science and Elementary Technology (SET) in Upper Primary
4. Low performance of Social and Religious studies in Upper primary level.

5. Low performance of Kinyarwanda from primary one to primary six.

CHAPTER 5: CAUSES OF FAILING IN IDENTIFIED PRIORITY SUBJECT

Refer to the SSP training manual on the section: Root cause effect analysis

Priority subjects/ Learning area Causes of failure

Problem 1(subject) - Low teachers’ capacity skills to teach in English.

Low capacity in English skills from Primary one to primary - Lack of self-confidence in expressing one’s self in English
six among both teachers and learners.

Problem 2 (subject) - Teaching aids which are not used appropriately to the content.
Failure in Mathematics from primary one to primary six - Insufficient practices at school and at home.
- Students who pass Lower primary without mastering the four
main mathematical operations (addition, subtraction,
multiplication and division)
- Some teachers who do not practice CBC methodology by
relating taught course with real life.
Problem 3 (subject) - Teaching aids which are not used appropriately to the content.
Low performance of Science and Elementary Technology - Insufficient exercises and home works.
(SET) in Upper Primary - Some teachers who do not practice CBC methodology by
relating taught course with real life.
12
 - Lack of one Laptop per child due to inaccessibility of electricity
facility at school.
-Insufficient assessment.
Problem 4 (subject) - Some teachers who do not cover the content successfully
Low performance of Kinyarwanda in lower level by using appropriate methodology.
- Insufficient assessment.
Problem 5(subject) - Low culture of using English in teaching and learning
Low performance of Social and Religious studies in Upper - Lack of self-confidence in expressing one’s self in English.
Primary. - Some teachers who do not practice CBC methodology by
relating taught course with real life.
-Insufficient assessment.

STRATEGIC SCHOOL IMPROVEMENT PLAN LOGICAL FRAMEWORK

Goal 1 (priority 1): Increasing the capacity of English skills from primary one to primary six in three years from 10% to 60
Outcome : Teachers and learners’ English skills and performance will be effective
Objectives Outputs Indicators Baseline Target Activities Timeline Budget Responsible Means of
verificati
Y1 Y2 Y3
on

1.Improving Teaching Number of 30% 50% 70 85 Identificati February 20.000.000 HT&SBM report
teachers’ and learning teachers with % % on of 2023
capacity in methodolog high level of teachers’
English y will English needs in
skills from improved English
30% to 85% skills
Doing March HT&SBM report
teachers’ 2023
trainings
Reinforcin once a HT,SSL,SB COPs
g active month M report
participatio

13
 n in
English
COPs
2.Increasing The use of number of 30% 40% 60 75 Identificati February 10.000.000 HT, & SBM report
the culture English teachers using % % on of 2023
of using language in English in teachers’
English in teaching and teaching and needs in
teaching and learning will learning using
learning improve English as
from 30% to a medium
75% of
instructions
Reinforcin Every term HT, and all Clubs
g teachers teachers reports
and
learners
participatio
n in
English
clubs at
school

Goal 2 (priority2): in 3years from 2023, the number of lower primary Students scoring 60% in mathematics will increase from 10.5% to 75%
Outcome: Students’ performance in Mathematics is increased in upper levels

Objectives Outputs Indicators Baseline Target Activities Timeline Budget Responsible Means of
verification
Y1 Y2 Y3
1.decreasing Learners own Number of 30% 20 10 0% Collabora 2023-2026 HT& Physical
number of all contents Learners who students % % tion Teachers and checking
learners delivered by use all required do not between Parents
14
without all teachers school own all school
scholastics materials scholasti and
from 30% to cs parents
0% CARITA 2023-2026 70000rwf School staff CARITAS
S support reports
Special Once first 2.000.000 HT Meeting
meetings term reports
for
parents
with
learners
in lower
primary
Objective 2 Learners Number of 30% 20 25 5%
Decreasing attend school Learners who students % %
number of on time attend school delay
delay students on time
from30% to 5%
Identify January 2.000.000 HT& DOS List of
group of each year teachers in
teachers charge of
in charge students’
of delay
students
’delay
Remind Every DOS& Morning
students morning & teachers assembly
the role of afternoon reports
present in assemblies
class on
time
3.Increasing Teachers who The number of 40% 60 75 90 Trainings December HT Reports
the number of use effective teachers who % % % for lower 2023
teachers who teaching aids use primary
use teaching appropriate teachers
aids which are teaching aids Active 2023-2026 25.000.000 HT& Reports
appropriate to participati Teachers
15
the content on of
from 40% to teachers
90% in CoPs
Peer March SSL reports
observatio 2023
n in
classes
Designed 2023-2026 Teachers Classroom
walls Walls
within designed
teaching
aids
Class visit 2023-2016 HT Reports
&
constructi
ve
feedback
4.Increasing Students The number of 20% 40 70 85 Active 2023-2026 8.000.000 HT& Reports
the number of master the students who % % % participati Teachers
primary main master main on of
students who mathematical mathematical teachers
master four operations operations in CoPs
main Peer March , SSL reports
mathematical observatio 2023
operations( +,- n in
_,: and X) classes
from 20% to Designed 2023-2026 Teachers Classroom
85% walls Walls
within designed
teaching
aids
Class visit 2023-2026 HT Reports
&
constructi
ve
feedback
5.Increasing Home works Number of 20% 40 60 75 Give, 2023-2026 HT Reports
16
the number of and exercises recorded % % % correct
students’ done works done by and
exercises and effectively students record
home works end unit
from 20% to assessmen
75% ts
Give, 2023-2026 HT reports
correct
and
record
weekly
home
works
collaborat 2023-2026 HT, and reports
ion teachers
between
teachers
and
parents

Goal 3 (priority3): in 3years from 2023, the number of upper primary students scoring 60% in science and elementary technology (SET) will
increase from 6.5% to60%
Outcome: Students’ performance in sciences is increased in subsequent classes

Objectives Outputs Indicators Baseli Target Activities Timeline Budget Responsible Means of
ne verification
Y1 Y2 Y3
1.Increasing Home works Students 30% 50 65 80 Give, 2023-2026 HT Reports
the number of and exercises results % % % correct
students’ done recorded and and record
practices at effectively analyzed end unit
school and assessmen
home from ts
17
30% to 80% Give, 2023-2026 HT reports
correct
and record
weekly
home
works
collaborati 2023-2026 HT,and reports
on teachers
between
teachers
and
parents
Objective 2 effective Number of 40% 60 80 90 Peer 2023-2026 1.000.000 HT,S& Reports
Increasing the Teaching teachers who % % % classroom Teachers
number of and learning effectively observatio
teachers who plan their n
plan and lessons Class visit 2023-2026 HT Reports
prepare &
effectively constructi
their lessons ve
from 40% to feedback
90%

3.Decreasing Learners own Number of 30% 20 10 0% Collaborat 2023-2026 HT Teachers Physical

number of all contents Learners who studen % % ion and Parents checking
learners delivered by use all required ts do between
without all teachers school not school and
scholastics materials own parents
from 30% to all
0% schola
stics
CARITAS 2023-2026 School staff CARITAS
support reports
Special Once first HT Meeting
meetings term reports
for parents
with
18
 learners in
upper
level
Objective 3 Learners Number of 20% 10 5% 0% Special Once first HT Meeting
Decreasing attend school Learners who studen % meetings term reports
irregularity of on time attend school ts for parents
students from on time delay with
20% to 0% learners in
upper
level
Identify January each HT& DOS List of
group of year teachers in
teachers in charge of
charge of students’
students delay
’delay
Remind Every DOS& Morning
students morning & teachers assembly
the role of afternoon reports
present in assemblies
class on
time

4.Increasing Teaching Number of 50% 60 75 85 trainings February 2.000.000 HT Reports

the number of methodology teachers who %8 % % 2023
teachers who and learning effectively
effectively use will be plan and use
CBC effective CBC
methodology methodology
by relating in their lessons
taught courses
with real life
from 50% to
85%
Peer 2023-2026 HT, Teachers Reports
classroom
observatio
19
 n
Class visit 2023-2026 HT Reports
&
constructi
ve
feedback

Goal 4 (priority4): Students of Primary Six who score well Social and Religious Studies in National Examination will be increased from 8% to
60% in 3 years
Outcome: Students’ performance in Social and Religious Studies is increased in Primary six.

Objectives Outputs Indicators Baseline Target Activities Timeline Budget Responsible Means of
verification
Y1 Y2 Y3
Objective 1 English is The manner English 50 70 75 Clubs 2023-2026 1.000.000 School staff Reports
used English is used is used at % % % CoPs 2023-2026 HT& Reports
Improving effectively in class 25% Teachers
English Class 2023-2026 HT Reports
language from visit&fee
25% to 75% dback

Objective 2 Effective Good results in 4.5% of 2% 1.5 1% Regular 2023-2026 School staff Attendance
reducing attendance in Social and dropout dro % dro attendanc books
students class Religious and 30% po dro po e check Reports
dropout from Studies delay ut po ut Making 2023-2026 Teachers Reports
4.5% to 1% an ut an evening
20
and delay from d an d reports
30% to 5% 10 d 5% Collabora 2023-2026 School staff Reports
% 10 del tion with and SGAC
del % ay parents
ay del de and local
de ay cre communit
cre de ase y
ase cre d
d ase
d
Objective 3 Students are Learners’ 60% 80 90 10 Trainings 2023-2026 12.000.000 HT& SBMT Reports
Enhancing using content practices CBC % % 0% CoPs 2023-2026 School staff Reports
CBC learned in impleme Peer 2023-2026 & teachers Reports
implementation real life ntation observatio
from 60% to ns
100%

Mobilizati 2023-2026 25.000.000 School staff Report

on and
delivering
domestic
animals to
some
students

Searching 2023-2026 School staff Report

for Learners
supporters helped
to
vulnerabl
21
 e students
Objective 4 All students Increase of 4.5% 2% 1% 1% Regular 2023-2026 School staff Attendance
Decreasing attend to good dro dro dro attendanc books
dropout,
dropout, school performance po po po e check Reports
absenteeism regularly 3% ut ut ut
and delay from 2% 1% 2%
absenteei
4.5% dropout abs abs del
to 0.5%, 3% sm and en en ay
absenteeism to ce ce de
15%
0% and 15% an an cre
delay to 0% delay d d ase
8% 5% d
del del
ay ay
de de
cre cre
ase ase
d d
Making 2023-2026 Teachers Reports
evening
reports
Collabora 2023-2026 School staff Reports
tion with and SGAC
parents
and local
communit
y

Goal 5 (priority 5): primary students who score over 60% in Kinyarwanda will be increased from 15.5% to 70% in 3 years
Outcome : Students’ performance in Kinyarwanda is increased in primary
Objectives Outputs Indicators Baseline Target Activities Timeline Budget Responsible Means of
verificati
Y1 Y2 Y3
on

22
Objective 1 Teachers are Learners are 2 visits per 18 18 18 Class visit 2023-2026 HT Reports
Regular class accomplishi scoring well term vis vis vis and
visits from 2 ng their its its its feedback
time to 6 tasks
time per term
Objective 2 Learners Learners who 50% works 60 80 90 Preparing, 2023-2026 Teachers Marks
Regular increase score well are done % % % delivering sheets and
assessment their wo wo wo and reports
from 50% to performance rks rks rks marking
are are are
90% Analysis of 2023-2026 School staff reports
do do do
ne ne ne marks and
feedback
Contact 2023-2026 School staff Reports
with and
parents visiting
book
Objective 3 Competitions 0 3 3 3 Organizing 2023-2026 12.000.000 HT& reports
Competitions Students are done competition co co co , delivering teachers
in reading speaking mp mp mp competitio
and writing and using etit etit etit ns and
will be accurately. ion ion ion rewarding
provided s s s clubs 2023-2026 teachers reports
from 0 to 1
per term

Objective 4 All students Increase of good 4.5% 2% 1% 1% Regular 2023-2026 School staff Attendanc
Decreasing attend to performance dro dro dro attendance e books
dropout, 3%
dropout, school po po po check Reports
absenteeism regularly absenteeismut ut ut Making 2023-2026 Teachers Reports
and delay 2% 1% 2% evening
and 15%
from 4.5% abs abs del reports
dropout to delay en en ay Collaborati 2023-2026 School staff Reports
0.5%, 3% ce ce de on with and SGAC
absenteeism an an cre parents and
to 0% and d d ase local
15% delay to 8% 5% d community
0% del del
23
 ay ay
de de
cre cre
ase ase
d d
Sub total 120.000.00
0

24